Newmarket Theatre Operating and Procedures Manual

4.2 SERVICE AND MEAL SELECTION
Menu selection and service requirements must be supplied to the THEATRE
CO-ORDINATOR or designate thirty (30) days in advance of the scheduled event.
4.3 BEVERAGE AND BAR SELECTION
The THEATRE will operate all beverage/bar services and retain all revenues.
4.4 GUARANTEE
The BOX OFFICE/HOUSE MANAGER must be notified of the guaranteed number of
guests by noon 48 hours prior to the function. Guarantees for Sundays or Mondays must
be given by noon of the prior Thursday.
4.5 BANQUET BEVERAGE LIST
Will be provided upon request depending on the event.
4.6 PAYMENT
Deposits are due upon booking of the event. Itemized invoicing of all space rentals,
service fees and beverage service charges will be provided by THEATRE. Payment of
all invoices is due thirty (30) days from date of invoice.
4.7 CATERING CHARGES
Catering charges levied by the THEATRE are based on a percentage of the final caterer’s
food bill or a flat lobby rental charge, whichever is greater. This fee covers the costs
associated with the additional costs of setting up and tearing down of the tables and
chairs and the additional cleaning of the food service area and the costs of administration
of the performance or event.
5. ANCILLARY ACTIVITIES AND SERVICES
5.1 CONCESSION SALES IN LOBBY
The THEATRE will have the exclusive right, at all times and wherever it desires, to sell
or distribute any or all merchandise, food, beverages, including bar services during each
engagement. The LICENSEE will not distribute or sell any merchandise, without prior
authorization. If the THEATRE provides a souvenir seller, the payment of a 15%
commission on gross sales is subject to all applicable municipal, provincial and federal
taxes, if any. If the LICENSEE provides a souvenir seller a 10% commission applies.
Payment of this commission and tax to the THEATRE is the responsibility of the
LICENSEE and must be completed at the end of each engagement.
5.2 COAT CHECK SERVICES
The THEATRE will operate the coat check service and may charge a fee to the patrons
for this service.
5.3 EVENT PROGRAMS
All programs prepared by the LICENSEE for distribution to the patrons of the
LICENSEE shall have printed in conspicuous place in such program, the information
contained below. “The Newmarket Theatre is located at 505 Pickering Crescent in
Newmarket and is owned and operated by the Town of Newmarket. For booking
information please contact the Theatre Co-ordinator at (905) 953-5122 or by fax at
(905) 715-7237.”
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