BIS 261 DeVry All Week iLab

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Demonstration of effective facilitation/group participation skills during meeting (assessed from recording). Each team member receives an individual score for this item based on 50% his or her own participation in the recorded JAD session. Any team member who does not participate in the JAD session will receive a zero for this item. 100% Required Software Microsoft Office: Word Use a personal copy or access the software at https://lab.devry.edu. All Steps Lab Steps STEP 1: Read and analyze background information 1. Carefully read the Scenario/Summary above and identify the key system owners and users, and key issues affecting the project. 2. Download and read the Cast of Characters document from the iLab Filesarea of Doc Sharing for more information about each of the stakeholders. 3. After you have been assigned a role in this scenario by the instructor, go to the Doc Sharing tab on our course site, and use the drop-down list to select the area for your assigned role. Download your Role Sheet and read it carefully. Consider how your character's background and goals relate to the project. STEP 2: Schedule JAD meeting 1. Log in to the Citrix iLab. (For help with logging in, see the iLab page under Course Home.) 2. On the main iLab applications menu, click the icon labeledBIS261 iLabs SharePoint Siteto go to the SharePoint site for BIS261. 3. Click the link for this section of BIS261 to go to your course section, SharePoint site. Links to course section, SharePoint sites are on the right side of the page. For online courses, the link to your course section will be in the form BIS261sxxxyyz, where s = the section letter (A, B, C, etc.), xxx = the semester (SPR, SUM, or FAL), yy = the year, and z = the session (A or B). For example, the link to the online section A for Summer 2011 Session B would be BIS261ASUM11B. For campus courses, the link is preceded by a three-letter campus identifier. For example, the link to the Pomona campus section A for Summer 2011 Session B would be POMBIS261ASUM11B. 4. On the main page of your course section, SharePoint site, click the link to go to the SharePoint site for your team. Links to the team sites are on the left side of the page. Each link ends with the team letter (_A, _B, and so on). Your team assignment will be provided to you by your professor. Contact your professor if you are not sure of your team assignment. 5. On your team SharePoint site, edit your own entry in the Attendees list to indicate the days and times when you are available to meet. To do so, click on the Edit icon beside your name; enter the dates and times when you are available in the Comments field; and click OK. 6. After all team members have posted their schedules, the team member assigned the Business Systems Analyst role should determine a time when all members are available, and schedule the meeting on the calendar on the section SharePoint site. If there is no time when all members are available, some negotiation by e-mail or telephone may be necessary to determine a mutually agreeable time. To schedule the meeting on the SharePoint calendar, do the following: On your course section, SharePoint site (not your team site), under Calendar on the right side of the page, click Add new event; Enter a title, start time, and end time for your meeting, and click OK; Use U.S. Mountain time zone for all times; and Ensure that your meeting does not conflict with a meeting already scheduled by another team.
TIP: If necessary, review the tutorial "Using Microsoft SharePoint for Meetings and Documents" at the end of the Week 4 Lecture for a demonstration of accessing your course section and team SharePoint sites, editing your entry in the Attendees list, and adding an event to the calendar. STEP 3: Prepare and distribute meeting invitation The team member assigned the Business Systems Analyst role should prepare and distribute a meeting invitation. Follow the steps below. Open a blank Word document and compose a meeting invitation. The meeting invitation should state the specific purpose of the meeting, the date, time, and expected duration; how to join the meeting using the designated Web conferencing application; and how participants should prepare for the meeting. Save the meeting invitation by using the filename W4_iLab_TeamX.docx, where x = your team letter. 1. E-mail the meeting invitation to all members of your team and the professor. 2. Upload a copy of the meeting invitation to the document library on your team SharePoint site. To do so: o o o o On the home page for your team SharePoint site, under Document Library, click Add new document; Click the Browse button; Navigate to the location where you saved the meeting invitation document, select it, and click Open. (Remember that when you are working on the iLab server, drives on your local computer will appear with a dollar sign after the drive letter; e.g. F$ for drive F: ); and Click OK to upload the file. TIP: If necessary, review the tutorial "Using Microsoft SharePoint for Meetings and Documents " at the end of the Week 4 Lecture for a demonstration of uploading a file to the Document Library. STEP 4: Prepare meeting agenda All team members should contribute to formulating an agenda for the meeting by adding, editing, commenting on, or deleting agenda items on the team SharePoint site. To do so, go to your team SharePoint site's home page and use the following procedures: 1. To add a new agenda item: Under Agenda, click on Add new item. Enter the Subject of your agenda item and click OK; 2. To edit an agenda item: Hover the cursor over the item that you wish to edit. A drop-down arrow will appear beside the item. Click this drop-down arrow and select Edit Item. Make any desired changes to the item and click OK; 3. To comment on an agenda item: Use the procedure described in Step b above to edit the item, and add your comments to the Notes box; and 4. To delete an agenda item: Hover the cursor over the item that you wish to edit. A drop-down arrow will appear beside the item. Click this drop-down arrow and select Delete Item. STEP 5: Conduct the Joint Application Development Session At the scheduled time, use the iConnect Meeting Web conferencing application to conduct a 45-60 minute JAD session with your team. Click to open the Team Area tab located below Week 8. You and your team members need to review the“iConnect Meeting”information at the bottom of the page. This information will tell you how to schedule a meeting, join a meeting, work with audio, and share presentations and desktop. Image Description Use the features of iConnect Meeting ClassLive Pro to conduct your JAD meeting, as follows: 1. Communicate using the text chat feature. 2. Communicate using audio. Each team member must have a microphone with audio capabilities 3. Use the whiteboard 4. Share a document and Share desktop Conduct your JAD session:
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BIS 261 DeVry All Week iLab

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