Student Handbook - Moraine Park Technical College

2. Local and permanent home address
3. Telephone number
4. Date and place of birth
5. Program of study
6. Dates enrolled
7. Dates of attendance for completed courses
8. Matriculation date (date entered program)
9. Withdrawal dates or date of death
10. Types of degrees and diplomas—dates granted
11. Most recent prior school attended
12. Participation in officially recognized activities
13. Collegiate photo ID
14. Collegiate e-mail address
Students may withhold directory information by notifying the
Registrar. The student must make a formal request and complete
and file the Request to Withhold Student Information
form in student services. Unless revoked by the student, the
withholding of information will remain in effect indefinitely.
What does it mean to withhold “directory information”?
Moraine Park receives many inquiries for “directory
information” from a variety of sources including friends,
parents, relatives, prospective employers, colleges, honor
societies, licensing agencies, government agencies and
news media. Please consider very carefully the consequences
of any decision by you to withhold directory information.
If withheld, enrollment verifications are not processed until
consent is given by the student.
Example: If a request is made to withhold information,
Moraine Park could not release a student’s current address
and phone number, program of study nor degree conferred
to a prospective employer requesting this verification.
Release of Student Lists
Student lists and directories, including lists with addresses
and telephone numbers are not published. Military branches
of service may receive student list information of currently
enrolled students as per Solomon Amendment. A Solomon
Amendment request must be in writing stating that the information
requested is for “recruitment purposes only.”
18 Student Information Handbook 2012 - 2013
Record Review Process
Inspecting Educational Record
Students may review their own educational record by
contacting the Registrar’s Office to schedule an appointment.
A 24-hour notice is required. The Registrar will be
in attendance at this appointment and explain the various
educational record elements to the student. Students will
be informed that all contents of the educational record are
the property of Moraine Park Technical College and that they
are not authorized to unilaterally remove materials from, add
materials to or copy records themselves.
The student may insert a statement in their record to explain
any such material from the student’s point of view. The student
may also make a formal request to challenged information
contained in the educational record.
Correcting Educational Records
A student may challenge any information contained in their
“educational records” they believe to be inaccurate, misleading,
inappropriate or a violation of their privacy rights.
This right does not extend to reviewing grades unless the
grade assigned by the student’s instructor was inaccurately
recorded in the records.
The student must make a request in writing to amend a
record to the Registrar’s Office. A student must identify
the part of the record to be amended and specify why the
student believes it is inaccurate, misleading or in violation
of their privacy rights. Any supporting documentation is also
submitted to substantiate the request. The Registrar will
schedule a meeting with the student at a mutually agreed
upon date and time. The student will be afforded a full and
fair opportunity to present evidence relevant to the issues
raised in the request to amend the student’s educational
records.
The Registrar will make the determination to comply or deny
the request. In either case, the Registrar will notify the student,
in writing, of the decision. The notification will include
a summary of the evidence presented, the reasons for the
decision and the right to appeal the decision to the Dean of
Students. The student has five business days to request an
appeal of the decision.