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SERVICE<br />
PROPOSAL<br />
As an employer, what you really want is an easy solution to the complexities of Affordable Care Act<br />
regulations and requirements, while protecting your company against fines, fees and penalties. PSST<br />
offers ACA-Track, a proven product for confident and complete compliance and reporting backed by our<br />
expertise in Finance, Payroll, HR and Benefits data integration. Most importantly, ACA-Track’s dedicated<br />
Client Success Team is focused on ensuring your highest quality product experience and satisfaction.
COLLECT. MONITOR. REPORT.<br />
ACA-Track is a comprehensive, stand-alone solution for confident Affordable Care Act compliance<br />
and reporting. Developed and powered by PSST, ACA-Track is seamless and completely electronic,<br />
and readily integrates with most Financial, HR, Payroll and Benefits management systems.
COLLECT.<br />
ALL actual hours worked by ALL<br />
employee types – full-time, part-time,<br />
paraprofessional<br />
From multiple systems, including<br />
Finance, HR, Payroll and Benefits*<br />
MONITOR.<br />
Employees as they approach and/or<br />
exceed offer eligibility thresholds<br />
Employee events such as waivers, leave<br />
and more<br />
REPORT.<br />
1095/1094 electronic filing<br />
All ACA data maintained and easily<br />
accessed in the event of IRS audit<br />
100 3 2 27<br />
percent service options<br />
clicks years<br />
clients met IRS deadlines<br />
for 2015 and 2016<br />
Employee Compliance<br />
Tracking, IRS Reporting,<br />
E-file with XML<br />
clicks away from all ACA<br />
data for IRS audit<br />
years software and<br />
integration experience by<br />
PSST
Page 004<br />
Service Proposal<br />
ACA-TRACK<br />
IS SECURE<br />
The ACA-Track cloud-based data center<br />
has been SAS 70 certified since 2010<br />
and is certified under the new SSAE<br />
16 standard. PSST has current SOC<br />
certification.<br />
Additionally: No HIPPA based medical<br />
information is hosted within ACA-<br />
Track Personal identifying data is<br />
encrypted in the database so if, in the<br />
unlikely event the data is compromised,<br />
no personal info is exposed All data<br />
transfers are conducted via Secure<br />
Hypertext Transfer Protocol (HTTPS)<br />
CERTIFICATIONS SAS 70 SSAE 16 SOC<br />
CLIENT SUCCESS TEAM<br />
World Class Support<br />
Every client comes with a unique<br />
combination of circumstances -- from<br />
the number of employees to the variety<br />
of employee types (VHEs, FTEs, etc.) to<br />
the various Finance, Payroll, Benefit<br />
and HR information systems. The ACA-<br />
Track Client Success Team provides<br />
technical support and assistance that<br />
is responsive to these varying<br />
needs. Our experienced Client Success<br />
professionals are focused on every<br />
quality-assured step of installation,<br />
implementation, training and<br />
troubleshooting to ensure a successful<br />
experience with ACA-Track.
Page 005<br />
Service Proposal<br />
IN THEIR<br />
OWN WORDS<br />
Jonathan F.<br />
Medical Center | 1400 employees<br />
Kim A.<br />
Operations Manager | Benefits Broker<br />
Karen S.<br />
Auto Dealership | 100 employees<br />
ACA-Track was<br />
recommended to us from<br />
our benefit broker after<br />
great word-of- mouth<br />
feedback from their other<br />
clients. Great customer<br />
service – very professionally<br />
- yet very personable – it’s a<br />
great combo for the client!<br />
We chose ACA-Track for the features<br />
of its portal, software accuracy and<br />
ability to provide services to our<br />
clients through us as a TPA. We<br />
received excellent responsiveness<br />
along with pleasant attitude and<br />
wiliness to provide answers. Good<br />
value, with an-easy- to-use solution<br />
for ACA reporting. Professional,<br />
prompt and knowledgeable staff.<br />
What surprised me was the<br />
awesome support. They<br />
were extremely helpful,<br />
knowledgeable and ready to<br />
assist with all questions.
Page 006<br />
Service Proposal<br />
IMPLEMENTATION<br />
TIMELINE<br />
01<br />
0<br />
02<br />
01<br />
DISCOVERY<br />
INTERVIEW<br />
A designated Client Success Advisor will conduct your Discovery<br />
Interview as the first step in quality assurance for your engagement<br />
and ACA-Track product experience. This advisor will<br />
personally lead you through the on-boarding process for your<br />
compliance and reporting edification, as well to ascertain key<br />
information about your company. Conducted via telephone,<br />
the interview will confirm your ALE status and determine your<br />
Certificates of Eligibility, your reporting specifications (i.e. 1095s<br />
by location ID, department), Offers of Coverage, and more.<br />
02<br />
SUBMISSION OF<br />
DATA & TESTING<br />
Unlike most other compliance solutions, ACA-Track targets<br />
completing reporting prior to January. Consequently, in<br />
December ACA-Track works to review, test, submit and<br />
resolve any issues related to your data. We will need to<br />
receive your raw payroll and medical plan enrollment data<br />
by the first week in December. Your Client Success Team<br />
will work to complete the required data processing and<br />
formatting for your ACA reporting.
Page 007<br />
Service Proposal<br />
3<br />
05<br />
04<br />
03 04 05<br />
FORMS 1094 & 1095<br />
DELIVERED<br />
PRINT & MAIL<br />
FORMS<br />
AIR SYSTEM & E-FILING<br />
TO THE IRS<br />
Your completed IRS forms are available<br />
with ACA-Track at any time. They can be<br />
downloaded easily and securely in a .PDF<br />
format. Using ACA-Track, you will submit<br />
your company’s forms using our Transmitter<br />
Certified Code (TCC). The ACA-<br />
Track Online Wizard allows you to correct<br />
errors or make any last minute changes.<br />
ACA-Track offers an optional fulfillment<br />
service for the printing and mailing of<br />
your Forms 1095. When choosing this<br />
service, you will be asked to confirm your<br />
forms are ready for distribution. ACA-<br />
Track will then print and mail completed<br />
forms to your designated recipient.<br />
ACA-Track will complete your e-filing<br />
to the IRS to ensure you meet the filing<br />
deadline. During this process, your<br />
Client Success Team is working to correct<br />
any errors required before e-filing.<br />
ACA-Track sends a notification to clients<br />
confirming the completion of their requirements<br />
for the reporting season.
Page 008<br />
Service Proposal<br />
SERVICE<br />
DESCRIPTIONS<br />
ACA-TRACK<br />
FULL SOFTWARE<br />
$25000<br />
ACA-TRACK<br />
REPORTING ONLY<br />
$10000<br />
E-FILING<br />
WITH XML<br />
$5000<br />
Tracks FTE count & employee benefit eligibility<br />
Dedicated Account Manager per client<br />
Alerts employer, monthly, of employees<br />
exceeding/trending towards an offer<br />
Creates Form 1094-C and 1095-C<br />
Calculates Codes for Form 1095-C<br />
E-File with IRS<br />
PDF Form Delivery, included<br />
SOC 1 and SOC 2 Compliant<br />
Compatible with any payroll system<br />
Compatible with any medical plan<br />
Data Load Assistance<br />
Data Integrity checks on all data loads<br />
Data load logbook for all data submissions<br />
Data mapping module, included<br />
Reporting Wizard module for easy form<br />
completion, e-file and error correction<br />
Software Training, included<br />
Test data submission to IRS<br />
Dedicated Account Manager per client<br />
Creates Form 1094-C and 1095-C<br />
Calculates Codes for Form 1095-C<br />
E-File with IRS<br />
PDF Form Delivery, included<br />
SOC 1 and SOC 2 Compliant<br />
Compatible with any medical plan<br />
Data Load Assistance<br />
Data Integrity checks on all data loads<br />
Data load logbook for all data submissions<br />
Data mapping module, included<br />
Reporting Wizard module for easy form<br />
completion, e-file and error correction<br />
Software Training, included<br />
Test data submission to IRS<br />
Full Service Print and Mail form 1095-C, optional<br />
IRS Audit support functions, included<br />
Exceptional client support<br />
E-File existing software XML output<br />
No need to obtain TCC Code from IRS<br />
Error correction assistance available<br />
Downloadable PDF, included<br />
Full service print and mail, optional<br />
SOC 1 and SOC 2 compliant<br />
Full Service Print/Mail form 1095-C, optional<br />
IRS Audit support functions, included<br />
Waiver tracking<br />
Advanced filtering and reports<br />
Exceptional client support
Page 009<br />
Service Proposal<br />
OUR TERMS &<br />
CONDITIONS<br />
01<br />
TERMS<br />
AND CONDITIONS<br />
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laut pro doluptatus si sus id qui odis abor magnatetur? Ectus volupt.<br />
02<br />
PAYMENT<br />
SYSTEM<br />
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ex ea nat evel iumquis ipsundia con non nissint earum harchil et fuga. Et labo. Ut aut que cum aut eaquasi<br />
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aceatio mosaes expe et et et et aut ellaboribus eiciundi to et aut dus, corem qui consequam ut remolup<br />
tatusaniet voluptatio. Itaturitet dolent voluptatus aut quia.<br />
03<br />
SUPPORT<br />
AND WARRANTY<br />
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eum dendem alibust, quatem etur? Ut maximinum delliquis untis atem num nonseni modicim enimi, aut<br />
optaspe si aliatem voluptas audi aborio. Et et qui ant elite et anis aut ma experit abo. Sunt explandis sit,<br />
quae autet pernatios res el magnim voloria doluptatium que quodis estisimo vollis sitior alibusam, ut<br />
officabo. Minus volestio tem eumendicit, occus dolo mint audande.
PSST provides database integration solutions that help school systems, municipalities and businesses increase<br />
the efficiency and effectiveness of human resources, finance and payroll management. Our solutions<br />
are customizable cloud- based and desktop applications that are seamless, intelligent and bi-directional.<br />
1.800.488.7395<br />
www.psst.com