MMI Team Member Handbook 07.2017

Failure to abide by all terms and conditions of the policies described above may result in discipline up to
and including termination. This policy shall not be construed to create any duty or obligation on the part
of MMI to take any actions beyond those required of an employer by existing law. If you become aware
of anyone violating this policy, please report it to your supervisor or the Director of Human Resources
immediately.
Vehicle Policy
MMI provides vehicles for business use to allow designated team members to drive on companydesignated
business or to reimburse team members for business use of personal vehicles according to
the guidelines below. MMI retains the right to amend or terminate this policy at any time. (The term
"vehicle," as used in these guidelines, includes, but is not limited to, cars, trucks, backhoes, front‐end
loaders, graders and any motorized watercraft.)
In order for the Company to comply with its obligations under our insurance policy, the following
measures must be followed in regards to Company owned vehicles:
No team member under the age of 18 is permitted to drive a company vehicle.
No team member will be permitted to drive the vehicle of a guest.
A motor vehicle report will be obtained which must verify a satisfactory safe driving record if the
team member is to continue driving a company vehicle. Team members approved to drive on
company business are required to inform their supervisor of any changes that may affect either
their legal or physical ability to drive or their continued insurability.
Each registered driver of a company owned auto or cargo vehicle must have and be in
possession of an up‐to‐date driver’s license while driving a company owned vehicle. Violation of
this policy will be used as grounds for termination of both the driver and the person who
authorized or directed the operator to drive the vehicle.
Team members who drive a vehicle on company business must, in addition to meeting the
approval requirements above, exercise due diligence to drive safely and to maintain the security
of the vehicle and its contents. Team members are also responsible for any driving infractions or
fines as a result of their driving.
Authorization to use a personally owned vehicle for Company business is granted under the following
conditions:
The team member‐driver shall comply with all motor vehicle laws and regulations of the state or
states in which the team member travels on Company business including laws and regulations
covering vehicle registration, driver’s license and state vehicle inspections.
It is Company policy that team members who drive or ride as passengers while on Company
business will use available passenger restraints at all times when the vehicle is in motion.
The vehicle to be used for driving on Company business shall be insured for at least the
minimum of $25,000 for bodily injury and $25,000 for property damage.
The Company will reimburse the team member‐driver for authorized mileage on Company
business within a calendar year at the then prevailing rates or a fixed monthly allowance. The
Company will also pay bridge, ferry, and road tolls and parking charges when these expenses are
incurred while the vehicle is being used on Company business.
The team member‐driver shall keep accurate records and submit reports as required by the
Company covering mileage, expenses and accidents if paid on a mileage rate.
The Company shall be notified immediately of any/all accidents in which the driver is involved
while driving the vehicle on Company business. The driver must submit all moving violation
citations to the Company within 30 days of receipt.
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