The Gathering Menu Fall 2017

Plan Your Event
Welcome to the Gathering by Chartwells! Our mission is to provide you with exceptional quality, exceptional service and a
creative cutting-edge culinary experience. Our professional staff is available to assist in planning your special event Monday-
Friday 8:00am - 4.30pm. Please contact our catering coordinator at 817-272-2304 for customized service and menus.
Policies & Procedures
To ensure optimal selection and the best possible service we
kindly ask that events be booked at least seven business days
in advance. We understand events arise unexpectedly and we
will do our best to accommodate your needs.
Guest Counts
We kindly request a confirmed number of guests be specified 3
business days prior to the event. This number is considered the
guaranteed guest count that you will be invoiced.
Event Time
Events are billed in four-hour increments. Events exceeding the
four-hour limit will be subject to additional service charges of
$50 every half hour.
Cancellation
We kindly request cancellations be made five business days
prior to the contracted event date. Less than a 5 day notice will
incur a 50% cancellation fee.
Tax Exempt
We request tax-exempt forms be emailed to our office three
business days prior to the event.
Water Setup
Pitchers of water or large dispensers are available for
conferences, lectures and meetings on campus. The charge is
$.59 per person, with a minimum charge of
$5.90.
Leftovers
Due to health regulations and for the safety of our guests, food
not consumed may not be taken from catered events.
Billing & Payment
Please provide a cost center and an official occasion expense
form at time of confirmation. The signed invoice and OOEF are
confirmation your event is on our schedule. Not receiving
confirmation forms 3 days prior to your event date will result in
event cancellation.
Serviceware and China
All disposable serviceware will be furnished as accompaniment
to all items purchased. Some exceptions apply to orders being
picked up. We provide high quality disposable plastic ware.
China and glassware are available for an additional charge of
$3.50 per person for events outside of the University Center
Linen
Linens for the Catering Tables are included with your food or
beverage order. Additional linen and skirts (for guest and
registration tables) are available for an additional charge and
requests must be made in advance
Table Covers $25 each
Dietary Restrictions
Special diets are accommodated upon request, we kindly
request that your needs be submitted as soon as possible.
Meeting Room and Equipment
Please reserve all non-food related equipment by contacting
University Center Operations at 817-272-2929. This will include
room reservation, set and room configuration, audio visual and
other general information in the University Center
External Clients
A 50% deposit is required upon event confirmation. The
balance must be paid in full 3 days prior to your event date.
85" Square Table Cloth $10.99 each
Linen Napkins $.50 each
The Gathering
In case of emergency please contact Gabriel Cruz, Director of Catering at 817-233-2969