Payroll taxes not calculated on paycheck or is calculating incorrectly_ PosTechie™

<strong>Payroll</strong> item <strong>not</strong> <strong>calculated</strong> on paycheck or
is calculating incorrectly
Problem
causing the inconsistency in your situation.
Read below for instructions for how to
correct a payroll item set up when a
payroll item on a paycheck is <strong>not</strong>
calculating or is calculating incorrectly.
Make sure you are on the latest
version of QuickBooks Desktop and
tax tables.
Details
There are several reasons why a
payroll <strong>taxes</strong> doesn't calculate or
calculates incorrectly​ on a
paycheck. Use the following
suggestions to determine what is
Verify whether or <strong>not</strong> a deduction payroll item is set to
calculate based on Net or Gross:
The choice selected can change the calculation. To verify how an item is set to calculate:
1. In the top menu bar, choose ​Lists > <strong>Payroll</strong> Item List​.
2. Right-click the deduction you want to verify and select ​Edit <strong>Payroll</strong> Item​.
3. Click ​Next ​until the ​Gross vs. Net​ screen.
4. Verify the selection is correct.
5. Click ​Next ​until you can click ​Finish​.
6. Click ​Finish​.
Note: Some garnishments and other types of deductions will vary based on the requirement of
the liability agency. For more information on how this particular deduction should calculate, refer
to the requirements of the agency.
Check the order of the payroll items to determine if it is
affecting the calculation.

<strong>Payroll</strong> items calculate based on the order listed in the Other <strong>Payroll</strong> Items section of the
paycheck.
For example: If you have a garnishment deduction item set to calculate based on gross pay and
this item is listed under Other <strong>Payroll</strong> items second to an Advance addition item; the advance
item would calulate first and the deduction would be <strong>calculated</strong> on the combination of gross
earnings items plus the Advance.
Check the order of the payroll items on the paycheck to determine if payroll item order is
affecting the calculation.
● If you want the payroll item to calculate based only on the Earnings of the employee, it
should be the first item in the Other <strong>Payroll</strong> Items section of the paycheck.
● If you want to include certain additions and deductions in the computation, add the
payroll item after those items.
Verify whether the payroll item is set to calculate based
on quantity, hours, or neither.
<strong>Payroll</strong> items can be set up to calculate based on quantity, hours, or neither. If a payroll item is
set to calculate based on quantity or hours, you must manually enter the quantity or number of
hours in the Quantity column in the Preview Paycheck window.
To change the calculation settings of the payroll item:
1. In the top menu bar, choose ​Lists​ > ​<strong>Payroll</strong> Item List​.
2. Right-click the payroll item you want to change and select ​Edit <strong>Payroll</strong> Item​.
3. Click ​Next​ until the ​Calculate Based on Quantity​ screen.
4. Change the setting to ​Neither​ if this item does <strong>not</strong> require hours or quantity to calculate.
5. Click ​Next​ until you can click ​Finish​.
6. Click ​Finish​.
Verify if the annual limit has been set or reached.
If a payroll item has been calculating correctly in the past and stops calculating on a paycheck
there could be a check mark in the This is an annual limit checkbox and a default limit set which
the employee has reached. To verify the set up of the item:
1. In the top menu bar, choose ​Lists​ > ​<strong>Payroll</strong> Item List​.
2. Right-click the payroll item you want to change and select ​Edit <strong>Payroll</strong> Item​.
3. Click ​Next​ until the ​Limit​ ​Type​ screen.
4. Verify the limit in the bottom box is accurate.
○ If the limit is correct the employee's payroll item should stop calculating at this
limit.

○ If the limit is incorrect, update the amount.
5. Under ​Limit Type​, verify whether if the correct option is chosen.
○ Annual - Restart each year
○ Monthly - Restart each month
○ One-time limit
6. Change the default limit and/or Limit Type selection accordingly.
7. Click ​Finish​.
Note: Certain deferred compensation items have set annual limits. See Deferred compensation
limits for more information.
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