SRWC Policies

POLICIES & PROCEDURES 

HANDBOOK 

FACILITY USE 

& 

PROGRAM PARTICIPATION 

Abilene Christian University 

Royce and Pam Money 

Student Recreation & Wellness Center

IMPORTANT NOTICE 

This handbook has been developed to ensure a safe, secure and 

comfortable recreational experience for the students, faculty, staff, 

affiliate members and guests of ACU. The SRWC reserves the right to 

add, delete or adapt policies and/or procedures in the interest of safety 

and management. 

Violation of these policies, procedures or other posted rules, malicious 

use of or defacing ACU property, solicitation, verbal abuse, and/or other 

violations as stated in the ACU Student Handbook, will be investigated 

by the Student Life Department and/or Campus Police. 

ASSUMPTION OF RISK 

All participants assume the risk of participating in programs and 

activities in the SRWC. ACU is not responsible for financial costs 

related to health services resulting from ill health or injury incurred while 

participating. It is recommended that participants secure accident 

coverage prior to exercising or program participation. 

All participants are required to sign a waiver. Minors (under 18) must 

have parental consent to participate. Furthermore, minors (under 16) 

must have a parent with them at all times. 

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Student Recreation & Wellness Center 

GENERAL POLICIES AND PROCEDURES 

■ Participants must submit a signed SRWC waiver prior to active participation. 

Members 17 years and younger must have a parent or legal guardian sign a waiver 

on their behalf. 

■ SRWC members should use an ACU or SRWC ID to gain access to the facility. 

■ Minors 14 years and younger should gain access by checking in at the Member 

Services Desk with an adult member. 

■ Specific activity areas have age restrictions, please refer to policies for each specific 

area. 

■ Participants must adhere to SRWC attire policy. 

■ For sanitation and safety reasons, and to protect the facility and equipment, 

participants are required to wear the appropriate attire while in the SRWC. 

■ Participants must be at least 15 years old to participate without adult supervision. 

■ Service animals – as defined by the university policy for animals on campus – are 

allowed. No other animal is permitted. 

■ Food is not permitted in activity areas or locker rooms. All drink containers must have 

resealable lids. Glass drink containers are not permitted. 

■ Photography and videography of SRWC activities, programs, or participants is not 

permitted without permission of administrative staff. 

■ The SRWC staff reserves the right to ask people to leave at any time for 

inappropriate behavior or attire. 

■ Bicycles, skateboards, skates, and scooters are not to be used in the SRWC. 

■ Playing music on portable speakers or any device at a level that can be heard by 

others is not permitted unless otherwise noted. 

■ Reservation requests should be made at srwc.acu.edu 

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PARTICIPANT BEHAVIOR 

§ Participants must observe all posted signs and verbal directions provided by SRWC 

staff. 

§ Participants may not interfere with employee duties, use profanity, or engage in 

verbal or physical abuse of employees or other participants. 

§ Use of drug, alcohol, and tobacco products are not permitted at the SRWC. 

Attendees or participants identified as impaired will be removed from the SRWC. 

§ Sharing or borrowing an ACU or SRWC ID to gain access violates University and 

SRWC regulations. ID violations may result in suspension from the SRWC. 

§ Use of the SRWC for personal gain violates University policy relating to facilities, 

services and solicitations, and is prohibited. 

§ For sanitation and safety reasons, and to protect the facility and equipment, 

participants are required to wear the appropriate attire while in the SRWC. 

§ SRWC staff reserve the right to ask participants to leave the facility and deny access 

for violation of SRWC policies. Individuals that are removed from the SRWC are 

required to meet with SRWC senior staff prior to resuming access. 

§ Situations or circumstances not covered in this handbook will be addressed and 

resolved by SRWC senior staff and designated university officials. 

§ Members and guests may appeal a disciplinary decision by meeting with the Dean of 

Students or a designated university official. 

§ All student appeals will follow the ACU Student Handbook process. 

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SAFETY & SECURITY 

■ All participation is voluntary and users of the SRWC assume all risks when they take part 

in any activity. It is the responsibility of all participants to verify their own health, accident 

and injury insurance status and to consult with a physician prior to participating in active 

programs and activities. The SRWC does not provide health, accident or injury insurance. 

■ Signed waivers must be submitted to the Member Services Desk prior to participation. 

■ We ask that participants report the following to SRWC staff 

● Unsafe facilities 

● Out of order equipment 

● Any leaks or spills 

● Participants who are not feeling well 

● Participants engaging in an unsafe activity 

● Potential concerns you may have 

■ If you feel faint or light-headed, stop all activity immediately and seek assistance. 

■ Weapons are prohibited. 

■ Smoking, vaping, smokeless tobacco and alcoholic beverages are not permitted in or 

around the SRWC. 

■ Lockers are available to store all personal items. Rental lockers are available for long 

term storage. 

■ In case of an emergency, please follow the directions of the SRWC staff. 

■ The SRWC facility should be used for its intended purpose. Modification of equipment or 

facilities is prohibited unless under the supervision of a SRWC staff member. 

■ Please ask for assistance if you are not familiar with the equipment or any activity being 

offered. 

■ The SRWC is not responsible for lost, damaged, or stolen personal items. 

■ Individuals should report all illegal activity to ACU Police by calling 325-674-2911. 

■ Personal toiletry items such as cleansing products, hair care products, razors, etc., will 

be disposed of due to sanitary health reasons. 

■ Items of value, such as electronic devices, textbooks, clothing, footwear, wallets, keys, 

credit cards, jewelry, etc., are secured in the SRWC Administrative Offices or ACU 

Police Department. 

■ Other lost and found items are stored at the desk or in the Wet Classroom closet for 30 

days prior to disposal. 

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ATTIRE 

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The attire policy intends to protect members from unsanitary and unsafe conditions. 

Participants are required to wear appropriate attire: t-shirts, shorts, swimsuits, 

warm-up suits, sweat suits, and/or aerobics attire. 

Proper athletic shoes are required. Open-toed shoes, sandals/flip-flops, turf shoes, 

and cleats (spikes) are not allowed. 

Only non-marking soles are permitted on any hardwood floors. 

The SRWC staff will have the discretion to determine if attire is appropriate. 

Participants wearing inappropriate attire will be asked to leave or change their attire 

to meet SRWC policy. 

Swimsuits are only allowed in the Aquatic Center. 

Women: One piece or tankini type swimsuits are permitted, but no bikini cut 

swimsuits will be allowed. 

Men: Standard swim trunks or board shorts are permitted. No “briefs” type 

swimsuits will be allowed. 

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WESSEL FITNESS CENTER 

■ There are inherent risks associated with lifting weights and cardiovascular exercises. 

Therefore, if you feel faint or light-headed, stop all activity immediately. 

■ Age restrictions: 

o 15 years of age or older may use the fitness center without adult supervision. 

o 13 - 14 years of age may use the fitness center under the supervision of a 

parent. 

o 12 and younger are not allowed in this area. 

■ Ask for assistance if unfamiliar with the equipment. 

■ Chalk is not allowed in the free weight area. Liquid Grip is provided free of charge at 

the member services desk. 

■ No writing or posting workouts or other comments on mirrors. 

■ Return weights to their racks or weight trees after use. 

■ Equipment must remain in the designated weight room area. 

■ Equipment should only be used as designed. 

■ Clean equipment after each use with the provided wipes. 

■ No grunting, yelling, bothersome noises or profanity is allowed. 

■ Weights should never be dropped unless bumper plates are used. When bumper 

plates are used, weights should not be dropped from above mid-thigh level. 

■ Use of treadmill safety clips is highly recommended. 

■ Glass drink containers are not permitted and all drink containers must have a 

resealable lid. 

■ Participants must allow others to “work in” between sets. 

■ If weights, pulleys, or other parts become jammed, users should not attempt to free 

them. Report all mechanical problems to the Member Services Desk. 

■ Using weight “bar collars” and a “spotter” is highly recommended. 

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BOULDERING WALL 

■ There are inherent risks involved in climbing and bouldering activities. Therefore, if 

you feel faint or light-headed, stop all activity immediately. 

■ Climbing shoes are required to boulder. No bare feet. 


o 15 years of age or older may use the bouldering wall without adult supervision. 

o 13 - 14 years of age may use the bouldering wall with adult supervision. 

o 12 and younger are not allowed in this area. 

■ Shoes and helmet (if desired) can be checked-out at the Member Services Desk. 

■ Please ask for assistance if unfamiliar with bouldering activities. 

■ Active spotting and pad placement are highly recommended. 

■ Only four climbers are allowed on the wall at one time. 

■ During peak times, participants should share the wall. 

■ Food is not permitted in this area. All drink containers must have resealable lids. Glass 

drink containers are not permitted. 

■ Loose chalk is not permitted. Use of a chalk bag or liquid chalk is encouraged; both are 

provided at the Member Services Desk. 

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GYMNASIUM 

■ There are inherent risks involved in exercise. Therefore, if you feel faint or lightheaded, 

stop all activity immediately. 

■ All open recreation games are on a first-come, first serve basis. Gym reservations may me 

requested at srwc.acu.edu 

■ If others are waiting to participate, game play times will be determined by SRWC 

staff. 

■ Hanging on or “snapping” the basketball rim is not permitted. 

■ Shirts and shoes are required at all times. Only athletic shoes with non-marking 

soles may be worn as footwear. 

■ Hats, caps, and loose jewelry are not permitted on courts during play. 

■ Kicking basketballs and volleyballs is not permitted. 

■ ACU is not responsible for lost or stolen items. Day lockers and/or small kit lockers 

located in the gym are available to store valuables. 

■ To set up for special recreational programs or events (volleyball, badminton, 

pickleball, futsal, etc.), please see the Member Services Desk. 

■ For goal height adjustments please see the Member Services Desk. 

■ Food is not permitted in this area except during special events with advanced 

approval. 

■ Playing music on portable speakers or any device at a level that can be heard by 

others is not permitted. 

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AQUATIC CENTER 

■ There are inherent risks for this activity. Therefore, if you feel faint or light-headed, stop 

all activity immediately. 

■ Swimming is only allowed when a lifeguard is on the pool deck. Participants must follow 

all posted signs and directions given by the lifeguard on duty. 


o 15 years of age or older may use the aquatic center without adult supervision. 

o 14 years of age and younger may use the leisure pool under the supervision of 

an adult member. 

o Requests to swim in the lap pool for members younger than 13 may be 

made by visiting the Director of Aquatics and Safety. 

■ Do not distract lifeguards unless there is an emergency. 

■ Please shower before entering the pool. People with communicable diseases or open 

wounds should not enter the pool. 

■ Adhesive bandages should not be worn in the pools. 

■ Appropriate swimsuits must be worn at all times. Refer to the SRWC attire policy. 

■ The following are not permitted: 

o Individual Pool Parties (possible exceptions include student organizations and 

business entities) 

o Running on deck, pushing, horseplay and throwing people into the air and 

“chicken fighting” (being on someone else’s shoulders); 

o hanging on the lane lines, volleyball net or basketball rims 

o spitting, nasal discharge, urination, etc., in the pool. 

o standing on, sitting on, or going over the walls in the leisure pool 

■ Parents may give swim instruction to children included on their family membership. 

Otherwise, only SRWC Employees with Red Cross WSI Certifications may teach swim 

lessons in SRWC pools. 

A swim lesson is the process and progression of skills being taught or coached in order for an 

individual to swim and consists of the following components: 

1. Breath control and submerging (blowing bubbles) 

2. Alternating and simultaneous leg action on front and back 

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3. Alternating and simultaneous arm action on front and back 

4. Combined arm and leg actions on front and back 

■ Immediately report fecal contamination to lifeguards so appropriate disinfection can be 

administered. 

■ All pool activities must stop when lightning is detected within 10 miles. Activities may 

resume after no lightning has been detected within 10 miles for at least 30 minutes. 

■ Food is not permitted in this area. All drink containers must have resealable lids. Glass 


■ Deck shoes may be worn on the pool deck. Street shoes are not permitted. 

■ Diving is only permitted in the deep end of the lap pool. 

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LOCKER ROOMS 

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Floor is slippery when wet. Please use caution. 

Use of cameras (including cell phones) is not permitted in the locker rooms. 

ACU is not responsible for lost/stolen or damaged items. 

Participants who are 15 years of age or older may use locker rooms without adult 

supervision. Participants who are 14 and younger must be accompanied by an 

adult member. Youth 3 years old or older must use a gender appropriate locker 

room. 

Participants should only use the Visiting Team Locker Room when it is not 

reserved for others. Do not leave personal items in the Visiting Team Locker 

Room. 

Rental lockers and day lockers are available in the men’s and women’s locker rooms. 

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To rent a locker, please visit the SRWC Member Services Desk. 

Items left in rental lockers at the end of the rental period are held for one month before 

being discarded. 

Locks left on day lockers will be cut off and contents removed on a regular basis. 

Towel Rental Service is available at the Member Services Desk. 

If this locker room needs attention, please notify the Member Services Desk. 

Food is not permitted in this area. All drink containers must have resealable lids. Glass 


Playing music on portable speakers or any device at a level that can be heard by others 

is not permitted. 

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RACQUETBALL COURTS 

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There are inherent risks associated with playing racquetball. Therefore, 

if you feel faint or light-headed, stop all activity immediately. 

Equipment is available for checkout at the Member Services Desk. 

Protective eyewear is highly recommended for play. 

Racquets equipped with a wrist cord are highly recommended. 

Only athletics shoes with non-marking soles may be worn as footwear. 

Court reservations may me requested at srwc.acu.edu 

Players should limit play to one hour if others are waiting to participate. 

ACU is not responsible for lost or stolen items. Use of a locker is highly 

recommended. 

Food is not permitted in this area. All drink containers must have 


Playing music on portable speakers or any device at a level that can be 

heard by others is not permitted. 

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TRACK 

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There are inherent risks involved in exercise. Therefore, if you feel faint 

or light headed, stop all activity immediately. 

Participants will move in the following direction: 

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track. 

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Clockwise: Tuesday, Thursday, and Saturday 

Counter Clockwise: Monday, Wednesday, Friday, and Sunday 

Look both ways and use caution when stepping onto the track. 

Slower traffic must keep to the inside lane. 

There should be no more than two individuals side-by-side on the 

Toddlers are not allowed on the track unless secured in a stroller or 

held by a parent. 

Standing still on the track is not permitted unless a special event is 

scheduled. 

Sprinting is only allowed on straightaways. 

8 laps = 1 mile or 1.61 kilometers 

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STUDIO 

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There are inherent risks when exercising. Therefore, if you feel faint or 

light-headed, stop activity immediately. 

Notify the instructor of any physical limitations you have before class 

begins. 

You may register for classes at srwc.acu.edu. Otherwise, class 

participation is on a first-come, first-served basis. 

Please clean all exercise equipment and return to closet after use. 

Only non-marking athletics shoes may be worn as footwear. 

ACU is not responsible for lost or stolen items. Please store all 

valuables in lockers. 

Do not lean on, write on, or attach items to mirrors. 

Food is not permitted in this area. All drink containers must have 


Playing music on provided speakers is permitted in this space. Please 

avoid playing music with lyrics that might be offensive to others. 

Participants who are 15 years of age or older may use the studio 

without adult supervision. Participants who are 14 years of age and 

younger may use the studio with adult supervision. 

Studio reservations may me requested at srwc.acu.edu 

Group Exercise Classes 

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Participants must purchase a group exercise pass to attend. 

Participants must be at least 13 years of age. 

Participants are required to check-in at the computer. 

Participants should be members of the SRWC or have purchased a 

guest pass. 

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EQUIPMENT CHECK-OUT / IN 

§ Day use equipment is free of charge and is available for checkout at the 

Member Services Desk. All equipment must be returned to the Member 

Services Desk after use. 

§ Hammocks, tents, bikes, paddleboards are available to rent by the hour 

or day. Payment is collected upon return of equipment. Lost, missing, or 

damaged rental equipment is subject to additional fees. 

§ Equipment rental is the sole responsibility of the person who signs it 

out. Regardless of who used the equipment, it must be returned and 

signed in by the person who signed it out. 

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FACILITY RESERVATIONS 

§ ACU groups (departments, organizations, clubs, etc.) may reserve space in the 

SRWC for up to 3 hours twice per week. Due to high volume, certain reservations may 

be denied. All spaces are free to ACU groups unless a reservation is requested 

outside of normal operating hours and/or additional staffing is required. 

§ Non-ACU groups may reserve space in the SRWC at the discretion of SRWC 

administrative staff. Non-ACU groups will be required to complete a contract and 

provide a certificate of insurance 3 weeks prior to their event. 

§ Requests to reserve the SRWC may be made at srwc.acu.edu 

§ The SRWC reserves the right to move a group to another space or cancel the 

reservation at any time when there is a conflict or concern that requires it. 

§ The sale of concessions is not permitted without prior approval. 

EARLY ACCESS & EXTENDED HOURS 

§ Requests requiring access to the SRWC outside of regular operating hours should be 

made at least 3 weeks prior to the event. Additional facility and staffing fees may be 

charged if the reservation extends beyond regular operating hours. 

CANCELLATION 

§ If an event is cancelled or changed, refunds are distributed as follows: 

o 100% refund: At least eleven business days prior to event. 

o 50% refund: Three to ten business days prior to event. 

o 0% refund: Less than three business days prior to event. 

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MEMBERSHIPS 

§ A membership or guest pass is required for access except during open house events. 

§ Those eligible for free membership include: 

o 

o 

ACU Students and their minor dependents 

ACU Employees and their minor dependents 

o Employee and student family membership expiration is concurrent with the separation 

from ACU. 

o ACU Retirees may also claim a free family membership if the retiree worked for the 

university for at least 10 consecutive years and retired after the age of 55. 

§ Eligible to Purchase Memberships 

o Individual or Family Memberships may be purchased by ACU alumni and Abilene 

Christian School staff and parents 

o Individual Memberships may be purchased by ACU athletic interns and ACU 

student spouses 

§ Membership privileges include use of all activity areas, sweat towels, and day lockers. 

§ A separate fee will be assessed for SRWC services including group exercise passes, 

rental lockers, bath towel service, personal training, swim lessons and certain special 

offerings. 

SPOUSE & DEPENDANT MEMBERSHIP 

§ Spouses and dependents of members are eligible for membership when a family 

membership is purchased. All adults desiring membership must have an ACU or 

SRWC ID made during the membership enrollment process. 

§ All members must use their ACU or SRWC ID card to gain access to the facility. 

§ Employee and student family membership expiration is concurrent with the separation 

from ACU. 

§ Members who are over 15 years may use the SRWC without a parent being present. 

Family members who are 14 and younger may only use the SRWC with adult 

supervision. 

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GUEST PASS 

§ Each guest must have a sponsoring member present to purchase a guest pass and 

use the facility. 

§ For pool access: Each member may only sponsor one family guest pass or one 

individual guest pass per day. 

§ Before using the facility, the guest must present a valid photo ID and sign a waiver at 

the SRWC Member Services Desk. 

§ Guest pass privileges include all SRWC activity areas, group exercise classes, day 

lockers & sweat towels. 

§ Sponsors are responsible for their guest’s compliance with SRWC policies and for 

charges related lost/damaged equipment. 



PERSONAL TRAINING 

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General 

o Session costs vary depending on the trainer and the number of sessions purchased. 

o Payment for sessions should be made only after approval from a personal trainer. 

o Payment can be made at srwc.acu.edu or at the member services desk. 

o Paying a personal trainer directly will result in membership termination and losing 

one’s sessions. 

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o All personal training sessions expire 1-year after they are purchased. 

o Guests of the SRWC may purchase sessions. Trainers will meet guest clients at the 

member services desk. 

o Clients should swipe their ID cards or check-in at the member services desk to record 

every session. 

o Clients are required to follow the SRWC dress code. The SRWC staff have the 

discretion to determine if attire is appropriate. Clients wearing inappropriate attire will 

be asked to leave or change. 

Refunds 

o Personal Training sessions are non-refundable except when a client: 

§ who is a faculty or staff member leaves ACU 

§ who is a student unenrolls from ACU academic classes 

§ takes a formal leave of absence or sabbatical 

§ has changes in their medical condition resulting in physical limitations 

§ moves 20-miles or more from ACU. 

o Documentation may be required. 

Canceling Sessions 

o Clients wishing to cancel a session must notify their personal trainer a minimum of 24 

hours before the scheduled session. A cancelation made with less than 24-hour notice 

will count as a session used. 

o Multiple cancelations may result in the client losing their sessions or having them put 

on hold. This will be handled at the discretion of the trainer and the director of facility 

operations. 

Late Policy 

o Clients should arrive for personal training sessions on time. Sessions that begin late 

will still end 1-hour after the scheduled start time. 

o Clients who arrive 30 or more minutes late for a session may lose the entire session. 

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SRWC Policies

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