DM1811

Dm MANAGEMENT: CLOUD PRINT
Cloud printing: key to
digital transformation
A reduction in infrastructure costs is the key
driver toward cloud adoption, according to
James Turner, Regional Sales Manager at Y Soft
The accelerated move toward the
cloud can be seen across the
business world, with the most
interest in the cloud coming from a
desire to reduce costs associated with IT
infrastructure. Technology in general has
come a long way toward making IT
processes more streamlined, but
organisations can further reduce
infrastructure costs by utilising the cloud.
The advantages of cloud computing are
well-documented, with the technology
bringing operational efficiencies,
reducing expenditure and increasing
agility. As businesses increasingly focus
on technology and processes that allow
them to be more efficient, productive
and secure, failure to implement cloud
printing as part of this philosophy, risks
organisations being left behind.
Quocirca's recent report on the future
of the print industry - 'Global Print 2025'
- suggested that private, hybrid and
public cloud printing is the biggest area
of digital transformation to capture the
attention of the print industry, and is one
of the key areas for investment between
now and 2025.
The transition to a cloud-based solution
can remove some of the administrative
tasks and related costs which have
traditionally been carried out by internal
IT teams, saving time and freeing up IT
resources to focus on more important
strategic elements. It can also add value
by eliminating or vastly reducing
maintenance costs.
Smaller organisations may not have an
IT team or may outsource most of their
IT needs, so for these organisations,
leveraging the cloud, especially through
a cost-effective subscription service, may
give them access to tools and
technologies previously cost prohibitive.
Regardless of company size, the journey
into the cloud may well be dictated by
infrastructure, with footprint and costs
playing a part. With existing hardware
sitting as a tangible asset and generating
costs, organisations may look to remove
this and move to the cloud, renting
hardware and connecting to a thirdparty
data centre. This drive to reduce
infrastructure and infrastructure costs
applies to print services too.
Cloud printing supports the need to
print documents on any printer on the
company's network. Crucially, this also
makes printing from a mobile device
straightforward, thereby saving
employees time by removing the need
for them to reach a desktop before
printing a document.
Our YSoft SafeQ workflow solutions
platform is used by corporations and
SMB organisations to manage, optimise
and secure their print and digital
processes and workflows. YSoft SafeQ
supports private and hybrid cloud
options. With YSoft SafeQ, for example
with Azure AD services, customers can
have a single-sign cloud authentication
for all the company's cloud-based
services including multifunction devices
or networked printers.
While the need to frequently print
documents isn't quite as prevalent as it
once was, printing still makes up a
crucial part of IT processes for many
companies, meaning cloud printing is
essential if organisations want to ensure
that all of their IT assets are properly
joined up.
More info: www.ysoft.com
"THE ADVANTAGES OF CLOUD
COMPUTING ARE WELL-
DOCUMENTED, WITH THE
TECHNOLOGY BRINGING
OPERATIONAL EFFICIENCIES,
REDUCING EXPENDITURE AND
INCREASING AGILITY. AS
BUSINESSES INCREASINGLY FOCUS
ON TECHNOLOGY AND PROCESSES
THAT ALLOW THEM TO BE MORE
EFFICIENT, PRODUCTIVE AND
SECURE, FAILURE TO IMPLEMENT
CLOUD PRINTING AS PART OF THIS
PHILOSOPHY, RISKS
ORGANISATIONS BEING LEFT
BEHIND."
24
@DMMagAndAwards
November/December 2018
www.document-manager.com