Board Report Fall 2019

- Section 5.16- Employee Appearance and Dress-This will be modified to address areas based on the type of work
performed, and the additions of safety shoes in the warehouse department and providing a $100 supplement for purchase
of the shoes.
Change to Vacation days- This policy was modified due to an employee leaving without notice receiving their vacation
days. To ensure consistency the policy will reflect the correct language in the sick and vacation policies. It will state that an
employee will not receive their days without notice of departure.
Motion- To accept all the amended handbook changes: 3.5 Sick Days, Section 5.9- Personal Visits and Telephone
Calls, Section 5.10- Solicitation and Distribution, Section 5.16- Employee Appearance and Dress, and Vacation Days to
include employees who voluntarily leave the organization without proper two-week notice will not be paid for accrued
vacation leave. To have 3.12 will be tabled and be reviewed by the board attorney. *If the information could be gathered by
Wednesday it would be presented. If not it will be placed on the Fall meeting- Per Troy Hickey.
Made by Gwen Young,Seconded by Dr. Keith Leger.
Motion carried 17 Yes/No 0.
Discussion was held about the accurate numbers in the summer vacation chart. 1.67 hours/ 20 days added brought up by
Dr. Kyle Dare. The days are correct we will just fix the math.
• State Fund- Mitchell Parham asked about the state fund issues be discussed. Dr. Runyon, Troy Hickey, and Bobby
Hart will compile information and present at the Board meeting in SC in October and this was tabled.
Discussion: Dr. Ken Dinkins provided some information on the use of state fund- in SC. They got a bus to bring 56 kids to
OKC from SC due to using their state fund.
• Expense check(Taxes)- Mitchell Parham raised a question about the per diem per day, how the board turns in for
the reimbursement forms and how much taxes board members pay at the end of the year, and whether taxes could be paid
upfront. Mr. Hickey explained the ramification of the board benefits with Beta. Bobby explained the tax information. It was
best to keep the current system in place.
• Board Emeritus- Mr. Hickey, Clarke Scott, and Bobby Hart looked through the Board minutes and could not find
where Herman Williams or Dale Hughes gave Board Emeritus status. There was a discussion held as to when this did or did
not occur. Pat Stout was made Board Emeritus under the leadership of Mark Conley.
Motion- That the Board make Herman Williams, Board Emeritus.
Made by Glenn Barger, Seconded by Dr. Ken Dinkins.
Motion carried 17 Yes/No 0.
Motion -That the Board make Dale Hughes, Board Emeritus.
Made by Mitchell Parham, Seconded by Mark Conley.
Motion carried _17_____ Yes/No __0____
• Letter in Reference to Bob Bright—Mr. Hickey gave information that Clarke Scott was the person who was given
charge to provide an update about calls for an official Beta Club reference on Bob Bright. Now during the transition of
leadership this year those references MUST come from Sabrina Runyon to whoever calls on this issue. She will provide the
statement that the attorney has given concerning Mr. Bright. This is per the separation agreement by both attorneys.
Mr. Hickey concluded the IA committee reports with thanks for the support the board has shown through all of the changes
this past year.
• CEO Updates
Strategic Plan- Bobby went through the plan, and just hit the highlights. The board has had this plan for some time. We are
looking at shipping options to be more competitive, providing better customer service, great resources, providing a quality
product or experience in Beta, and making the job of the sponsor as simple as possible and providing adequate resources.
Motion- To accept this plan as presented by Bobby Hart.
Made by Mrs. Donna Wear,Seconded by Dr. Tim Hager
Motion carried 17 Yes/No 0.
Budget- Pg. 56- Bobby stated that this was a tentative budget to finalize after the final audit is completed.
Motion-To accept the tentative budget as presented by Bobby Hart.
Made by Ms. Donna Wear, Seconded by Dr. Tim Hager
Motion carried 17 Yes/No 0.
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