Board Report Fall 2019

NATIONAL BETA CLUB IT STRATEGIC PLAN
STRATEGIC INITIATIVES
The following is a list of initiatives needed to achieve the National Beta Club’s strategic goals.
Onsite convention results entry for coordinators
Create a portal for convention coordinators to record competition results while at convention. The
results will remain offline until they are officially announced from stage.
Event API and database
Develop a standard API to interact with different event types (convention, leadership, camp, etc)
to encapsulate the complexity of each event type. In doing so, the underlying database structure
will need to be changed. This will allow quicker development and deployment for the ever
changing convention/leadership registration requirements.
National / State convention registration
Create new convention registration system utilizing the new Event API. User interface
improvements will also be added during the redo. The current convention admin tools in our
internal system will also need to be updated to utilize the Event API.
Certificate reprint improvements
The certificate reprint process needs to have full visibility for both the sponsors and membership
staff. The initial development was created very quickly without fully defining the needs of both the
sponsors and membership staff. The new process should follow the new membership application
process.
Membership tracker
For a given membership application, provide a clean current status. Depending on payment type,
the status goes from Awaiting Payment, Payment Received, Printing Certificates, Preparing Box to
be Shipped.
Sponsors years of service
In order to begin recognizing sponsors’ years of service again, we need to fully define how years of
service are to be tracked. We must then develop methods in our system to be able to track
sponsors’ years of service across divisions and schools. As such, we will develop something like an
audit trial for each sponsor to gain a complete history of each sponsor’s years of service.
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