Board Report Fall 2019

• Board policy of Tobacco policy-
No use of any tobacco products, including cigarettes, e-cigarettes ( vaping), and “spit tobacco” will be allowed within
facilities of The National Beta Club Convention or at any Beta Club function at any time.
Discussion: Dr. Dinkins asked for clarification on the language for “spitting tobacco.” Discussion was also held concerning
that fact that if a child is caught vaping they would be reported to the sponsor of the school.
Motion: That we accept the tobacco policy as presented.
Made by Mr. Glenn Barger, Seconded Dr. Zel Thomas
Motion carried 17 Yes/No 0.
• Inclusion Statement
Discussion: Explanation was provided by Bobby Hart concerning questions from parents of SPED students ( with IEPs
or 504s, etc.), and whether or not they could be included in the Beta Club. This statement was drafted after being
recommended by Allan Smith ( the attorney) as a generic statement to be issued to protect the National Beta Club. Page
18 provides the exact statement as drafted by Attorney Allan Smith.
Motion: That we accept the Inclusion Statement as presented.
Made by Mrs. Gwen Young, Seconded by Mr. Mark Conley
Motion carried 17 Yes/No 0.
Addendums added to Agenda from Executive Committee
• Constitution Changes-pg 37- Bobby Hart provided an explanation on the constitution changes. There have been
questions as to what were the results of an election to determine how many votes someone received. We do not release
voting information to parents, but it is important to have a process that we follow as a verification of the votes and looked at
by a council member. The National Sponsor will look at the final results on the electronic device, write down the names of
the winner(s), and have the council member verify the winner(s), and then we can say the votes were verified by a council
member and no one person made that decision.
Motion- That we accept the constitution changes as presented.
Made by Mr. Mitchell Parham, Seconded by Dr. Zel Thomas
Motion carried 17 Yes/No 0.
Discussion- To determine whether the person who verifies the votes be the council chair or a designee. Dr. Leger wanted
this clarification to provide more structure to this process.
2nd Motion- To accept the changes as presented but add the words- council chair or designee.
Made by Mr. Mitchell Parham, Seconded by Dr. Zel Thomas
Motion carried 17 Yes/No 0.
• Policy change-pg 38.---National Officers /State Officer travel to other state conventions
Bobby provided the explanation for this policy due to behavioral issues at a convention. This is to put this policy into place,
as it was discussed in the fall. Bobby clarified who would be considered the responsible party for the student, the student’s
responsibility for checking in with the council chair upon arrival and to establish expectations while at the convention.
Motion- That the visiting National Officer or State Officer, parent and/or chaperone must meet with council chair
for state and national conventions.
Made by Dr. Ken Dinkins, Seconded by Mr. Glenn Barger
Motion carried 17 Yes/No 0.
• Personnel Employee Handbook pg. 21.
Bobby provided an explanation of the handbook changes and stated that they would go into effect on July 1, 2019.
- The Sick Day Policy was approved in October 2019 and will go into the new handbook.
- Paid Parental Leave- pg. 22- will be held until clarification can be obtained from the attorney as was discussed in the
Executive Committee.
- Section 5.9- Personal Visits and Telephone Calls-Staff was concerned that some policies were thrown into the handbook
last year that were unnecessary and we have not had a problem in this area. Bobby will address problems in this area on an
individual basis.
- Section 5.10- Solicitation and Distribution- This policy will be removed.
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