Minutes - Jersey Community Unit School District 100
Minutes - Jersey Community Unit School District 100
Minutes - Jersey Community Unit School District 100
Create successful ePaper yourself
Turn your PDF publications into a flip-book with our unique Google optimized e-Paper software.
Board of Education<br />
Regular Meeting<br />
April 19, 2012<br />
The regular meeting of the Board of Education of <strong>Community</strong> <strong>Unit</strong> <strong>School</strong> <strong>District</strong> No. <strong>100</strong> was held<br />
Thursday, April 19, 2012 in the office of the Board of Education. The meeting was called to order at 7:04<br />
P.M. by Ed Test, President. Other members present were Julie Pohlman, Vice President; Cindy Cannon,<br />
Secretary; Sherry Droste; Bob Gross; Don Mellenthin; and Amanda Vaughn. Also in attendance were Ed<br />
Settles, Superintendent; Ken Schell, <strong>District</strong> Administrator; Alan Churchman, <strong>District</strong> Administrator;<br />
Tammy Steckel, Director of Business Affairs; Keith Norman, Director of Technology; Michelle Bidlack,<br />
Director of Early Childhood; Cindy Barnhart, Principal; Lisa Schuenke, Principal; Lori Hopkins, Asst.<br />
Principal; Tom Bott, The Telegraph; Bobby Crossen, <strong>Jersey</strong> County Journal; Julie Goheen, Stan Kary; Jo<br />
Test; Grace Mellenthin; Abigail Mellenthin; Bill Strang, attorney; R. L. Schultz, Fieldon Baptist Church;<br />
Brad Peterson and others.<br />
The meeting opened with the Pledge of Allegiance.<br />
ELECTION OF OFFICERS<br />
Board members appointed Ed Test President Pro Tem.<br />
Mr. Test took nominations for President of the board. Sherry Droste nominated Ed Test. Don Mellenthin<br />
nominated Amanda Vaughn. Votes were taken by a show of hands with 4 votes (Test, Pohlman, Cannon,<br />
Droste) for Ed Test and 3 votes (Gross, Mellenthin, Vaughn) for Amanda Vaughn. Mr. Test was elected<br />
President.<br />
Mr. Test took nominations for Vice-President of the board. Amanda Vaughn nominated Don Mellenthin.<br />
Cindy Cannon nominated Julie Pohlman. Votes were taken by a show of hands with 3 votes (Gross,<br />
Mellenthin, Vaughn) for Don Mellenthin and 4 votes (Test, Pohlman, Cannon, Droste) for Julie Pohlman.<br />
Mrs. Pohlman was elected Vice-President.<br />
Mr. Test took nominations for Secretary of the board. Ed Test nominated Cindy Cannon. No other<br />
nominations were made. A vote was taken by a show of hands with 7 votes (Test, Pohlman, Cannon,<br />
Droste, Gross, Mellenthin, Vaughn) for Cindy Cannon. Mrs. Cannon was elected Secretary.<br />
CONSENT AGENDA<br />
A motion was made by Cannon, second by Droste, to amend the consent agenda, Item IV, F – Employ<br />
Certified Personnel to include Nicholas Crnokrak as high school social studies teacher effective for the<br />
2012-13 school year as stated. On roll call, Cannon, yes; Droste, yes, Gross, yes; Mellenthin, yes;<br />
Pohlman, yes; Test, yes; Vaughn, yes. Motion carried.<br />
A motion was made by Cannon, second by Droste, to approve the following consent agenda as amended.<br />
I. <strong>Minutes</strong> and Finance<br />
A. Approve Board <strong>Minutes</strong><br />
1. Open Session(s)<br />
• Regular Meeting – March 15, 2012<br />
• Special Meeting – None<br />
2. Closed Session(s)<br />
• Regular Meeting – March 15, 2012 (held)<br />
• Special Meeting – None
B. Bookkeeper’s Financial Position/Treasurer’s Reports<br />
C. Budget Report – March 2012<br />
D. Approve Expenditures – April 2012<br />
II. Personnel Items<br />
A. Accept Resignation(s)<br />
Approve the following resignations effective the end of the 2011-12 school year:<br />
1. Maureen Shortal-Rench, National Honor Society Sponsor<br />
2. Brenda McCreary, Illini Middle <strong>School</strong> Pom Pon Squad Sponsor<br />
3. Jim Witt, 8 th Grade Boys Basketball Coach<br />
4. Curt Schroeder, Assistant Middle <strong>School</strong> Football Coach<br />
5. Chris Skinner, Sophomore class Sponsor<br />
B. Approve Extra-Curricular Assignment(s)<br />
Employ the following extra-curricular assignments effective for the 2012-13 school year:<br />
GIRLS BASKETBALL<br />
Head Coach: Terri Taake<br />
Asst. Coaches Lori Thurston and Bob Siemer<br />
BOYS BASKETBALL<br />
Head Coach: Stote Reeder<br />
Asst. Coaches: Kevin Strebel and Scott Burney<br />
BOYS/GIRLS BOWLING<br />
Head Coach: Chris Skinner<br />
WRESTLING<br />
Head Coach: Allen Snyder<br />
Asst. Coach: Darren Perdun<br />
HIGH SCHOOL POM PONS<br />
Head Coach: Brenda McCreary<br />
MIDDLE SCHOOL GIRLS VOLLEYBALL<br />
8 TH Grade Coach: Sue Long<br />
7 th Grade Coach: Brenda McCreary<br />
MIDDLE SCHOOL CHEERLEADING COACH<br />
Head Coach: Rachael Evans<br />
MIDDLE SCHOOL BOYS BASKETBALL<br />
7 th Grade Coach: Jim Woelfel<br />
C. Approve Leave of Absence - None
D. Approve Non-Certified Personnel - None<br />
E. Approve Temporary Disability Leave – None<br />
F. Employ Certificated Personnel<br />
1. Ruth Ann Simms, Speech Therapist effective for the 2012-13 school year<br />
2. Cara Rojas, Elementary Music Educator effective for the 2012-13 school year<br />
3. Kelly Stafford, Art Teacher effective for the 2012-13 school year<br />
4. John Cooper, High <strong>School</strong> English effective for the 2012-13 school year<br />
5. Nicholas Crnokrak, High <strong>School</strong> Social Studies Teacher effective for the 2012-13 school<br />
year<br />
G. Employ Educational Support Personnel – None<br />
On roll call, Droste, yes; Gross, yes; Mellenthin, No; Pohlman, yes; Test, yes; Vaughn, abstain; Cannon,<br />
yes. Motion carried.<br />
RECOGNITION OF GUESTS/WELCOME VISITORS/PUBLIC COMMENT<br />
Pastor R. L. Schultz, Pastor of Fieldon Baptist Church, thanked Mr. Settles for his professionalism in<br />
approaching the disposal of the Fieldon elementary school building. He stated that previously he has<br />
presented to the board the interest and plans that the church had for the building. He informed the board he<br />
had met with the Fieldon Fire Department as suggested and concluded their missions are very different.<br />
They had also received information about interest from a developer. Additionally, Pastor Schultz stated he<br />
spoke with representatives from the village of Fieldon as well. Pastor Schultz requested, in the best interest<br />
of the community, if the board can’t sell the property they give it to the village of Fieldon.<br />
BOARD COMMITTEE REPORTS<br />
No reports were given. Mr. Settles asked for the policy committee to come up with a date to meet.<br />
ADMINISTRATIVE REPORTS<br />
Enrollment and Suspension & Expulsion Reports<br />
Reports presented for review.<br />
Director’s Reports<br />
Director of Business Affairs<br />
Mrs. Steckel reported on the payments received by the State of Illinois. The state now owes the district<br />
$1,412,546.43 Of that amount $903,650 is due the Educational Fund and $508,896 is due the<br />
Transportation Fund. Federal grant and General State Aid payments are on time. The district has received a<br />
couple of early childhood payments.<br />
Superintendent<br />
Mr. Settles commended the high school administration and teachers for their PSAE test preparatory classes.<br />
ACTION ITEMS<br />
1. Duplicating Paper Bid<br />
Mrs. Steckel reported that a public bid opening was conducted on March 29, 2012 with no vendors<br />
present. Seven vendors were invited to bid and six submitted bids. Her recommendation is as
follows: Approve the low bid for 720 cases of 8 ½ by 11 duplicating paper by Contract Paper<br />
Group at $27.93 per case for a total of $20,109.60.<br />
A motion was made by Vaughn, seconded by Cannon, to approve the duplicating paper bid as<br />
presented. On roll call, Gross, yes; Mellenthin, yes; Pohlman, yes; Test, yes; Vaughn, yes; Cannon,<br />
yes; Droste, yes. Motion carried.<br />
2. Amend 2011-12 <strong>School</strong> Calendar<br />
Mr. Settles reported that a correction was needed for the 2011-12 school calendar with students<br />
being dismissed at 10:00 A.M. on May 15 th and teachers receiving training on May 16 th . After<br />
discussion a motion was made by Mellenthin, seconded by Cannon, to amend the school calendar as<br />
presented. On roll call, Mellenthin, yes; Pohlman, yes; Test, yes; Vaughn, yes; Cannon, yes;<br />
Droste, yes; Gross, yes. Motion carried.<br />
3. <strong>District</strong> Farm Property Sale<br />
Attorney Bill Strang reported that one bid was received over the reserve price. After discussion a<br />
motion was made by Cannon, second by Droste, to approve the purchase and sale agreement made<br />
between <strong>Jersey</strong> <strong>Community</strong> <strong>Unit</strong> <strong>School</strong> <strong>District</strong> No. <strong>100</strong>, <strong>Jersey</strong> and Greene Counties, Seller, and<br />
Lynn E. and Janet K. Meyer, Purchaser, for the sale of <strong>District</strong> auctioned property dated April 19,<br />
2012 for the price of $695,000.00. Resolution was approved at the March 15, 2012 meeting.<br />
So note; a $10,000.00 earnest money check was given to <strong>District</strong> No. <strong>100</strong> dated April 19, 2012.<br />
On roll call, Pohlman, yes; Test, yes; Vaughn, yes; Cannon, yes; Droste, yes; Gross, yes;<br />
Mellenthin, yes. Motion carried.<br />
4. Fieldon/Dow Elementary Facilities<br />
Held for discussion in closed session.<br />
5. Approval of Grant Applications<br />
A motion was made by Pohlman, second by Cannon, to approve applying for any grants available<br />
for the academic success of our students. On roll call, Test, yes; Vaughn, yes; Cannon, yes; Droste,<br />
yes; Gross, yes; Mellenthin, yes; Pohlman, yes. Motion carried.<br />
6. Approval of <strong>School</strong> Fees<br />
Mrs. Steckel presented the proposed changes to fees for the 2012-2013 school year. The<br />
recommendation is a curriculum fee of $75.00 for grades K-4; $85.00 for grades 5-7; and $<strong>100</strong>.00<br />
for Grades 8-12. It is now required that science classes have labs. The recommendation is a $10.00<br />
lab fee for the following classes; Advance Chemistry, Advanced Physics, AP Biology, AP<br />
Environmental Science, Anatomy and Physiology, Botany, Chemistry, Physical Science, Forensics,<br />
Life Science, Molecular Biology, Physics, and Zoology. Changes in requirements regarding school<br />
lunches will require an increase, however that change will not take place for another year. Athletic<br />
fees will increase to $75.00 per sport with a cap of $150.00 per student for grades 9-12 and $50.00<br />
per student with a cap of $<strong>100</strong>.00 per student for grades 7-8.<br />
A motion was made by Droste, second by Pohlman to approve the 2012-13 school fees as<br />
presented. On roll call, Vaughn, yes; Cannon, yes; Droste, yes; Gross, yes; Mellenthin, no;<br />
Pohlman, yes; Test, yes. Motion carried.<br />
7. Approval of Student Handbooks<br />
After questions and discussion a motion was made by Pohlman, second by Droste
to approve the student handbook revisions as presented. On roll call, Cannon, yes; Droste, yes;<br />
Gross, yes; Mellenthin, yes; Pohlman, yes; Test, yes; Vaughn, yes. Motion carried.<br />
8. Approval of Summer Camp Requests<br />
A motion was made by Mellenthin, second by Cannon to approve the following summer camp<br />
requests as presented.<br />
May 21-24 Boys Baseball Camp (Grades 2-9)<br />
May 21-25 Girls Softball Camp (Grades 3-9)<br />
May 29-June 1 Boys Basketball Camp (Grades 3-12)<br />
June 4-8 Girls Basketball Camp (Grades 3-12)-Main Gym<br />
June 4-8 Boys Basketball Camp (Grades 9-12)-Secondary Gym<br />
June 5-8 Boys/Girls Soccer Camp (Grades 4-12)<br />
June 9 Boys/Girls 3 on 3 Soccer Tourney (Grades 4-12)<br />
June 11-15 Girls Volleyball Camp (Grades 5-12)<br />
June 18-22 Youth Wrestling Camp (Grades 2-12)<br />
June 25-28 Boys/Girls Tennis Camp (Grades 1-9)<br />
June 30-July 1 Boys/Girls Soccer Tourney @ Carlinville<br />
July 9-12 Girls High <strong>School</strong> Tennis Camp (Grades 9-12)<br />
July 16-18 High <strong>School</strong> Girls Cheerleader Camp @ JCHS<br />
Football: 25 contact days in June and July<br />
JCHS Band: Various Marching Band and Jazz Band Practices<br />
Show Choir: Various practices on Tuesday evenings through the summer<br />
Poms: Every Thursday from June 18-July 26 @ JCHS<br />
On roll call, Droste, yes; Gross, yes; Mellenthin, yes; Pohlman, yes; Test, yes; Vaughn, yes;<br />
Cannon, yes. Motion carried.<br />
9. A motion was made by Cannon, second by Droste to approve the following dates to hold the regular<br />
board meeting for the months of May 2012 through April 2013 in the district office at <strong>100</strong> Lincoln,<br />
<strong>Jersey</strong>ville beginning at 7:00 P.M.:<br />
May 17, 2012 November 15, 2012<br />
June 21, 2012 December 20, 2012<br />
July 19, 2012 January 17, 2013<br />
August 16, 2012 February 21, 2013<br />
September 20, 2012 March 21, 2013<br />
October 18, 2012 April 18, 2013<br />
On roll call, Gross, yes; Mellenthin, yes; Pohlman, yes; Test, yes; Vaughn, yes; Cannon, yes;<br />
Droste, yes. Motion carried.<br />
DISCUSSION ITEMS<br />
1. Renovation Project Update<br />
Mr. Schell reported on the progress of the renovation at the East Elementary building. Questions<br />
and discussion followed.<br />
2. Digital Conversion Report<br />
Mr. Churchman reported that the district will be converting to the Everyday Math digital system.
This will replace textbooks and provide RTI assessments. The district will have a 5 year price lock<br />
with a 6 year license. The cost would be approximately $168,500. There will be a savings on paper.<br />
The up-front cost the first year would be $84,000 - $85,000 for licenses. Questions and discussion<br />
followed.<br />
3. Board Meeting Timeframe<br />
Discussion was held on ways to shorten the board meetings. Mr. Test asked the board to call him<br />
with recommendations.<br />
4. Carousel Planning/<strong>District</strong> Update<br />
Discussion was held regarding bringing newer members up to date on realignment and holding<br />
carouseling until the fall. Materials were going to be sent by Mr. Settles to afford board members<br />
the opportunity to review and ask questions. The desire is to provide information to the new board<br />
members to aid in understanding the district’s direction and plans.<br />
OTHER BUSINESS<br />
None<br />
BOARD PRESIDENT’S PREROGATIVE<br />
Mr. Test announced that Mr. Dick Bidlack had been inducted into the Coaches Hall of Fame. Mr. Test also<br />
announced that high school secretary Jean Lane, a long time district employee, had been admitted to the<br />
hospital.<br />
CLOSED SESSION<br />
A motion was made by Mellenthin, seconded by Cannon to move to closed session for the purpose of<br />
discussion of employment of personnel, personnel contracts, selling/purchasing of property, current<br />
litigation, and student discipline. All voted aye. Motion carried. Board members Test, Pohlman, Cannon,<br />
Droste, Gross, Mellenthin, and Vaughn; along with Mr. Settles, Mr. Schell, and Debbie Trochuck, <strong>District</strong><br />
Secretary moved to closed session at 8:31 P.M.<br />
The Board returned from closed session at 10:00 P.M.<br />
A motion was made by Pohlman, second by Droste, to reconvene open session. All voted aye. Motion<br />
carried.<br />
ACTION RESULTING FROM CLOSED SESSION<br />
A motion was made by Vaughn, second by Pohlman, to expel Student A for the remainder of the 2011-12<br />
school year through the first semester of the 2012-13 school year with the expulsion to be held in abeyance<br />
as long as student A enrolls and successfully completes this expulsion period at the <strong>District</strong> <strong>100</strong> alternative<br />
school. On roll call, Mellenthin, yes; Pohlman, yes; Test, yes; Vaughn, yes; Cannon, yes; Droste, yes;<br />
Gross, yes. Motion carried.<br />
A motion to adjourn was made by Pohlman, second by Mellenthin. Motion carried. The regular meeting<br />
of April 19, 2012 adjourned at 10:05 P.M.