Beginner’s Manual for Project Proposal Writing 101
Not Another Boring Handbook: Learn to Write Successful Projects The RYCO Local Branch Office in Serbia in cooperation with the OSCE Mission to Serbia publishes the “Beginner’s Manual for Project Proposal Writing 101”. This Manual is conceptualized to support the advancement of project writing skills for the successful design of projects and initiatives that can connect the Western Balkan youth. It supports beginner practitioners to understand the structure of grant proposals, develop project elements and create inclusive youth projects. By offering a practical resource, the Manual includes a variety of exercises and tools on the topic. Most importantly, it draws on lessons learned from several trainings organized by RYCO and the OSCE field operations in the Western Balkans. The three thematic parts which lay at the center of the “Beginner’s Manual for Project Proposal Writing 101” are: ● Unwrapping grant-making logic and understanding processes behind the grant life cycle; ● Highlighting the importance of participation and diversity in youth mobility projects; ● Guiding through major project elements and technical aspects of project writing. RYCO and the OSCE Mission to Serbia hope that this Manual will serve as an important companion to all interested individuals, organizations and secondary schools.
Not Another Boring Handbook: Learn to Write Successful Projects
The RYCO Local Branch Office in Serbia in cooperation with the OSCE Mission to Serbia publishes the “Beginner’s Manual for Project Proposal Writing 101”.
This Manual is conceptualized to support the advancement of project writing skills for the successful design of projects and initiatives that can connect the Western Balkan youth. It supports beginner practitioners to understand the structure of grant proposals, develop project elements and create inclusive youth projects.
By offering a practical resource, the Manual includes a variety of exercises and tools on the topic. Most importantly, it draws on lessons learned from several trainings organized by RYCO and the OSCE field operations in the Western Balkans.
The three thematic parts which lay at the center of the “Beginner’s Manual for Project Proposal Writing 101” are:
● Unwrapping grant-making logic and understanding processes behind the grant life cycle;
● Highlighting the importance of participation and diversity in youth mobility projects;
● Guiding through major project elements and technical aspects of project writing.
RYCO and the OSCE Mission to Serbia hope that this Manual will serve as an important companion to all interested individuals, organizations and secondary schools.
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HOW TO WRITE A PROJECT?
Some of the main terms you encounter when
thinking about budget planning for a project
Total project budget/ total project costs
This refers to sum of all project costs, regardless of source of funding. This is sometimes defined
as “Total eligible costs of the action”.
Financial allocation provided by the donor per project
It refers to the maximum amount that the donor is providing per project for the specific call. This
is why “your contribution” (explained further) is needed.
Eligible and non-eligible costs
Eligible costs are the ones that are necessary for project implementation, identifiable and verifiable
and in compliance with financial regulations of the donor. A list of what is eligible and ineligible
for a particular grant scheme is almost always available in the Call for proposals documentation
and certainly as a part of your contract. Non-eligible costs usually refer to currency exchange
losses, fines, customs expenses, and debts.
Your contribution
It often happens that donors don’t cover 100% of the overall budget for the project. Their contribution
varies but it represents a major part of the resources needed, unless the Call itself is an
opportunity for co-financing larger initiatives. This means that you need to secure the remaining
percentage of your budget from other sources. Sometimes your contribution may be in-kind,
which means that you can offer your services, existing equipment or other resources represented
in terms of assumed (or agreed) value in money, but is not new money directly. At other times,
applicant’s contribution must be strictly monetary in a foreseen percentage. For instance, the EU
rarely finances projects up to 100% and grants are a form of complementary financing, with the
beneficiary organisation will also putting up a percentage of the funding for their project.
Donor payment
This part comes once you have signed the Grant contract. However, it is advisable that you familiarize
yourself during the preparation of the proposal with the Donor payment terms. Very frequently,
donors do not pay the entire contracted amount at once, but in several tranches. Therefore,
you specifically need to check number of instalment, dates of payments, and other details
to see what this means for you.
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