Beginner’s Manual for Project Proposal Writing 101
Not Another Boring Handbook: Learn to Write Successful Projects The RYCO Local Branch Office in Serbia in cooperation with the OSCE Mission to Serbia publishes the “Beginner’s Manual for Project Proposal Writing 101”. This Manual is conceptualized to support the advancement of project writing skills for the successful design of projects and initiatives that can connect the Western Balkan youth. It supports beginner practitioners to understand the structure of grant proposals, develop project elements and create inclusive youth projects. By offering a practical resource, the Manual includes a variety of exercises and tools on the topic. Most importantly, it draws on lessons learned from several trainings organized by RYCO and the OSCE field operations in the Western Balkans. The three thematic parts which lay at the center of the “Beginner’s Manual for Project Proposal Writing 101” are: ● Unwrapping grant-making logic and understanding processes behind the grant life cycle; ● Highlighting the importance of participation and diversity in youth mobility projects; ● Guiding through major project elements and technical aspects of project writing. RYCO and the OSCE Mission to Serbia hope that this Manual will serve as an important companion to all interested individuals, organizations and secondary schools.
Not Another Boring Handbook: Learn to Write Successful Projects
The RYCO Local Branch Office in Serbia in cooperation with the OSCE Mission to Serbia publishes the “Beginner’s Manual for Project Proposal Writing 101”.
This Manual is conceptualized to support the advancement of project writing skills for the successful design of projects and initiatives that can connect the Western Balkan youth. It supports beginner practitioners to understand the structure of grant proposals, develop project elements and create inclusive youth projects.
By offering a practical resource, the Manual includes a variety of exercises and tools on the topic. Most importantly, it draws on lessons learned from several trainings organized by RYCO and the OSCE field operations in the Western Balkans.
The three thematic parts which lay at the center of the “Beginner’s Manual for Project Proposal Writing 101” are:
● Unwrapping grant-making logic and understanding processes behind the grant life cycle;
● Highlighting the importance of participation and diversity in youth mobility projects;
● Guiding through major project elements and technical aspects of project writing.
RYCO and the OSCE Mission to Serbia hope that this Manual will serve as an important companion to all interested individuals, organizations and secondary schools.
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HOW TO WRITE A PROJECT?
TRAVEL/TRANSPORT: Costs calculated typically based on rates per either a kilometre or the
actual running costs (fuel, maintenance and insurance). Some grant schemes, such as under
Erasmus, foresee flat rates for travel of participants and provide a strict maximum amount that
may be charged against the project. The usual practice is to budget travel based on the most
economic means of transportation depending on the distance.
PROJECT VISIBILITY AND COMMUNICATION COSTS: These are mandatory costs very frequently.
For example, you are expected to promote the project in the media (press conferences,
appearances on TV and radio) and in public; to print appropriate publications and brochures in
which you will present the project; and communicate the main project ideas and call to action
through boosting content on your social media accounts (Facebook, Instagram, Snapchat,
TikTok).
EXPENDITURE VERIFICATION: In other words - audit of the project. Both you and the donor
want the finances to be neat, correct and matching the budget. This will help you when writing
the financial report. In most of the cases, the % for EV is given in the Guidelines. Some donors
want to check the Audit agency you plan to engage, therefore, you will need their approval before
making a contract.
DIRECT COSTS: All listed above present “direct costs” or costs made as a result of project
implementation.
INDIRECT COSTS: Costs that occur in your organization because of the project. They are not
directly linked to any activity. To illustrate, you have a new activity which comes with new efforts,
such as: office material/stationary, accountant, internet, post/ courier, and office phone. When
in doubt about what falls into this category – check with the funding authority. The % for indirect
costs is given in the Guidelines, and usually goes from 5-10%. Such costs usually don’t need to
be supported with documents. However, you still might want to keep the documents, at least until
the project’s ended and all payments have been settled.
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