Anti-Harassment and Bullying Policy
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ii.<br />
iii.<br />
iv.<br />
of the complaint <strong>and</strong> that the matter is being investigated formally.<br />
The appropriate manager will arrange a meeting with the employee who has<br />
made the complaint, usually within one week, so that he/she can explain the<br />
reasons for the complaint. The employee has the right to be accompanied by a<br />
colleague or trade union representative of his/her choice, who must respect the<br />
confidentiality of the investigation.<br />
It may be necessary to interview witnesses to any of the incidents mentioned in<br />
the complaint. If so, the importance of confidentiality will be emphasised to them.<br />
If it is found that harassment or bullying has occurred, prompt action will be taken<br />
to address it. Where the harasser or bully is an employee, the matter will be<br />
dealt with as a case of possible misconduct/gross misconduct under the<br />
company’s Disciplinary Procedure. Where the harasser or bully is a third party,<br />
appropriate action will be taken.<br />
v. If the complaint is not upheld, the manager will determine appropriate methods of<br />
resolving the issue following discussion with both parties.<br />
vi.<br />
vii.<br />
viii.<br />
ix.<br />
Both parties will be informed of the decision as soon as possible following the<br />
conclusion of the investigation. The employee who has made the complaint may<br />
not be provided with details of any disciplinary action taken against the individual<br />
concerned, as this is confidential between the company <strong>and</strong> individual<br />
employees.<br />
Malicious allegations will be regarded as disciplinary offences.<br />
If the employee is not satisfied with the outcome of the investigation, he/she has<br />
the right to appeal the decision within one week of being notified of the outcome.<br />
Written grounds of appeal should be submitted to the Directors, who may<br />
nominate another manager to hear the appeal. Where practicable, this will be a<br />
manager senior to the manager who originally considered the complaint.<br />
x. The person hearing the appeal will meet the employee to discuss his/her appeal,<br />
usually within one week. The employee may be accompanied by a colleague or<br />
trade union official of his/her choice. The company will endeavour to notify the<br />
employee of the outcome of the appeal within one week of the meeting.<br />
xi.<br />
This is the final stage of the formal procedure <strong>and</strong> there is no further right of<br />
appeal.<br />
7. Confidentiality<br />
a. All complaints will be treated with due regard for confidentiality.<br />
b. Information about a complaint by or about an employee may be placed on his/her HR file,<br />
along with a record of the outcome <strong>and</strong> any notes or other documents compiled during<br />
the process.<br />
c. Breach of confidentiality may give rise to disciplinary action under the Disciplinary<br />
Procedure.<br />
8. Protection for those Making Complaints or Assisting with an Investigation<br />
a. If an employee makes a complaint, or participates in good faith in any investigation<br />
conducted under this policy, he/she will be protected from any form of intimidation or<br />
victimisation as a result of his/her involvement.<br />
b. If an employee consider that he/she has been subjected to any such intimidation or<br />
victimisation, he/she should seek support from the Managing Director. He/she may also<br />
raise a complaint in writing under this procedure or the Grievance Procedure.<br />
Society Ltd & Society US Inc – Staff H<strong>and</strong>book (Last updated on Wednesday, 23 September 2020) Page 17