Knowledge Transfer Program - KTP - UTM

CRITICAL AGENDA PROJECT 

KNOWLEDGE TRANSFER PROGRAM – KTP 

MINISTRY OF HIGHER EDUCATION MALAYSIA 

KNOWLEDGE TRANSFER PROGRAM 

to 

COMMUNITY & INDUSTRY 

- KTP GRANT SCHEME PHASE 1 (2011-2012) - 

Prepared By: 

Knowledge Transfer Program Committee 

Ministry of Higher Education Malaysia

Knowledge Transfer Program - KTP 

KTP Grant Scheme Phase 1 (2011-2012) 

CONTENT 

1. Overview 

2. The Workshop 

3. Policy 

4. Key Result Area (KRA) 

5. Model of Implementation 

6. Implementation Plan 

7. Impact Measurement 

8. Examples Impact of KTP 

9. Roll‐Out Plan (2011 – 2012) 

10. KTP Projects



OVERVIEW 

• In a high income economy the demand for knowledge workers will 

increase. 

• While innovative ideas and knowledge may be converted into 

lucrative commercial undertakings, there would also be many 

incidences of failure which need to be managed. Above all, 

intellectual property rights (IPR) and other rights should be 

protected. (NEM 99) 

• MoHE plans to formulate a new policy of KTP in view of establishing 

a New CAP for PSPTN 

• The new CAP would outline the importance of KTP to be adopted by 

HEIs in particular the Public Universities



OVERVIEW (CONT’D) 

Requirements 

• How Malaysians HEIs can assist in delivering and transferring 

knowledge created in their institutions to the industry and or 

community. 

• Differentiation need to be made as not to overlap with other CAPs 

which can also contain elements of KT such as commercialization, 

entrepreneurship and employability CAPs. 

• The knowledge to be transferred need to be based on certain 

fundamentals which need to be determined.



THE WORKSHOP 

• The initial meeting on KTP with the Minister of Higher Education 

was held on last 11 November 2010 and the Minister has decided 

that the needs of the workshops on KTP to be held in order to 

outlined the goals, scopes, directions and the guidelines for the 

implementation programme of KTP. 

• 1st Workshop 29-30 November 2010 (Concorde Inn, KLIA) 

• 2nd Workshop 26-27 January 2011 (Marriott Hotel Putrajaya)



POLICY 

• KTP Policy Outline 

• Background of KTP 

• Objective of KTP 

• Current status of KTP of IPTA in Malaysia 

• Issues and Challenges 

• Rationale of the Policy 

• SWOT Analysis 

• Strategic Thrusts of the Policy 

• Strategic Objective 1: Enhance and Enrich Current Knowledge 

Transfer in IPTA 

• Strategic Objective 2: KTP as Catalyst for Community or Industry 

Growth 

• Framework of the Policy 

• Roll-out and Milestone and Achievements



BACKGROUND OF KTP 

• KTP recognises a broad range of activities to support mutually 

beneficial collaborations between universities, industries and 

communities (government agencies / non-government 

organisation (NGOs) / public sector). 

• It provides the platform for the exchange of tangible and 

intangible intellectual property, expertise, learning and skills 

between academia, industry and the community. 

• The forms of interactions may include, joint research, 

consultancy, education, training, graduate development, 

conferences, sharing of physical facilities and student 

placements. 

POLICY



BACKGROUND OF KTP (CONT’D) 

• Public Higher Education Institutions (IPTA) should effectively 

engage with industry and community towards mutually beneficial 

initiatives through role played by: 

• Academia: able to incorporate relevant and up to date knowledge 

from industry and the community into their teaching, learning, 

research and consultancy activities. 

• Industry : can utilize the resources of IPTA to enhance their 

business capability and economic activities 

• Community: can benefit from the knowledge generated in IPTA to 

improve quality of life within the community. 

• Graduate/Postgraduate Intern : enhance their personal and 

professional development 

POLICY



OBJECTIVE OF KTP 

• Torecogniseandpromotethetransferofknowledge 

via the exchange of creative and innovative ideas, 

research findings, experiences and skills between 

IPTA, research organisations, industries, government 

agencies and the wider community. 

POLICY



GOAL OF KTP 

• To enable the development and improvement of the 

quality of products, services and policies to be 

shared for mutual benefits between the stakeholders 

i.e. academia, industry, community and the 

graduate/postgraduate intern. 

POLICY



CURRENT STATUS OF KTP OF IPTA IN MALAYSIA 

• IPTA do implement KTP, however they are not comprehensive. 

• The practices and approach vary among the IPTA. 

• Poor correlation between investment in time and resources versus the 

impact currently produced. 

• Thus there is a need for a structured and systematic national KTP 

framework. 

POLICY



ISSUES AND CHALLENGES 

• Issues 

• Mismatch between the needs of the industry and the available 

resources in IPTA. 

• Communication problems among stake holders. 

• Lack of access to information among parties involved. 

• Challenges 

• Insufficient expertise in IPTA in some sectors. 

• Convincing the industry that grades is not the only factor for 

internship eligibility. 

• Industry perception of “subsidised rate” for consultancy work by 

IPTA. 

• Lack of laboratory certification IPTA. 

• Lack of readiness and willingness of industry/IPTA to share their 

expertise and facilities. 

POLICY



RATIONALE OF THE POLICY 

• To encourage and recognise engagement between industry/community 

and academia in order to support the implementation of New 

Economic Model (NEM) in creating a knowledgeable and high income 

nation. 

• To provide a meaningful platform of exchange that facilitates the 

identification and matching of appropriate expertise in IPTA to address 

industry and community needs. 

• To optimise the potential of IPTA expertise through coordinated 

interactions with stakeholders. 

• To nurture the interactions between the stakeholders for sustainable 

and productive partnerships. 

POLICY



SWOT ANALYSIS 

STRENGTH 

� Expertise and Capacity of academic and nonacademic 

in the University 

� University as the pool of innovative ideas 

� Abundance of volunteerism among university 

students and staff 

� The autonomy to engage the community 

� Long and proven track records in community 

engagement and services 

OPPORTUNITIES 

� Potential to enhance & enrich current knowledge 

through KTP initiative exist 

� The need to preserve good and noble values and 

passion in existing initiatives. 

� Enhancing meaningful community services in 

community engagement. 

� Paradigm shift from current service-oriented to 

scholarly-oriented community project. 

� Empowerment and capacity building of the 

recipient groups. 

� Possible partnership with more focused NGOs 

� Reciprocity of knowledge transfer and exchange 

WEAKNESS 

� Lack of formalization of partnership and 

commitment from the experts in the University. 

� Measurement of impact social innovation projects 

especially the intangibles. 

� Documentations of all KTP projects. 

� Wide and varying definition of the scope of the 

knowledge transfer. 

� No clear connection with the target groups 

� Level of rewards and recognition varies between 

universities. 

� Lack of governance and leadership at University 

level in support of KTP in community engagement. 

� Varying ecosystem within individual universities 

THREAT 

� No clear policy in existence to support KTP in 

community 

� Reluctance of the academic staff to engage in the 

knowledge transfer. 

� Lack of commitment and support by certain 

industry on community engagement. 

POLICY



STRATEGIC THRUSTS OF THE POLICY 

• Enriching the quality of human capital in IPTA, 

industries and communities via knowledge transfer 

including teaching, learning, research and services. 

• Strengthening accessibility of knowledge transfer 

from IPTA to spur industry growth, community 

development and quality of life. 

POLICY



STRATEGIC OBJECTIVE 1: ENHANCE & ENRICH CURRENT 

KNOWLEDGE TRANSFER IN IPTA 

• Through 

• Identifying and implementing potential project, 

• Strengthening both curriculum and co-curriculum in IPTA based on 

industry and community, 

• Building capacity of academic and student in IPTA, 

• Integrating KTP initiatives of IPTA into academic program of other 

related institution of learning, 

• Shifting the current service-oriented to scholarly-oriented 

community project with outcome to the target group. 

POLICY



STRATEGIC OBJECTIVE 2: KTP AS CATALYST FOR 

COMMUNITY OR INDUSTRY GROWTH 

Through : 

• Implementing meaningful projects with industry or community 

which are sustainable and have measurable outcome, 

• Empowerment and capacity building of the recipient industry or 

groups. 

• Strategic partnership with stakeholders, 

• Reciprocity of knowledge transfer initiatives between 

stakeholders. 

POLICY



FRAMEWORK OF THE POLICY 

• Establish partnership framework 

• Criteria for selection of projects 

• The organisation must have a specific business need which will be 

enhanced through the KTP 

• IPTA must have competency to meet the organisation's business 

need 

• Establish KTP programme committee. 

• Establish permanent secretariat for KTP at USM 

• Briefing and buy-in by stake holders 

• National roll-out for KTP projects 

POLICY



KEY RESULT AREA (KRA) 

EDU 

ECO 

GT 

DG 

IRC 

5 KRA identified are in the fields of: 

• Education – raising level of education in certain areas 

• Economic gains for sector/s of industry in identified sector 

• Sustainability and Green Technology Initiatives 

• The Disadvantage groups 

• Developing Industry Relevant curriculum (For High Impact sector)

Knowledge Transfer Program – KTP 

Grant Scheme Phase 1 (2011-2012) 

� MODELS OF IMPLEMENTATION 

o KTP Programme shall includes the involvement of the following : 

KPI 

MEASUREMENT 

KTP 

ACADEMIA 


INTERN 


INDUSTRY / 

COMMUNITY 

Lecturer or university's staff identified in the KTP Programme 

Graduated Interns and Post Graduate Interns 

Identified by KTP-IPTA 

o The project = the identified KTP Programme per location/firm/ 

community/target group. 

o Project may be replicated to other identified KTP Project of similar 

nature but different location/firm/community/target group. 

o KTP project committee is allowed to vary the provisions of financial 

limit after considerations of nature of projects.



MODEL OF IMPLEMENTATION (CONT’D) 

Graduate / 

Postgraduate 

Intern 

Academia 

STRATEGIC 

INNOVATION 

Community/ 

Industry



IMPLEMENTATION PLAN 

• The projects for the first phase of the 10th Malaysian Plan would be 

roll-out based in the following detail with the cost breakdown for 

the implementation plans is as follows: 

DURATION 

2 years 

(2011-2012) 

IPTAS 

INVOLVED 

20 

COST PER PROJECT (RM) 

• Salary or subsistence of the KTP Intern 

• The overhead and administrative of project 

• Costs of the Intern’s training and 

development 

• Administrative support



IMPACT MEASUREMENT 

• KRA will be determined by MoHE 

• Impact measurement to be approved by KTP Project Committee 

• Impact measurement – Quarterly Basis through : 

i. Periodic Progress Report 

ii. Partners Feedback Report 

(Industry / Community)



EXAMPLE IMPACT OF KTP 

KRA Impact Measurement Proxy Indicator (Intermediate 

Measurement) 

Education – raising level of 

education in certain areas 

Economic gains for sector/s of 

industry in identified sector 

Sustainability and Green 

Technology Initiatives 

% improvement in public 

examination identified 

% of increase of profit or 

income generated 

% of increase of profit or 

income generated 

The Disadvantage groups % of increase in annual 

income for target groups 

Developing Industry Relevant 

curriculum (For High Impact 

sector) 

Acceptance of curriculum by 

industry and applied by 

Education institutions 

Progress in school based 

assessment 

3 month cash flow average ‐ 

or Financial ratios 

Measurement related to the 

technology infused ‐ e.g. 

reduction in energy bill 

Periodical reports attest by 

social department 

Progress reporting



ROLL-OUT PLAN (2011-2012) 

• Request for proposal from IPTA (Bottom Up) 

• Differentiation between industry and community 

• Criteria for application (Definition of the grant) 

• Criteria for evaluation (Review) 

• Procedure for application and evaluation 

• Monitoring and disbursement of KTP



Request for Proposal from IPTA (Bottom Up) 

• Individual or a group of academic 

• Supporting collaborative industry documentation 

(agreement, MoA, Letter of Intent, letter of agreement, 

letter of award 

• Supporting collaborative community documentation 

(letter of request from community) 

• Proof of graduate intern involvement



Differentiation between Industry and Community 

• Definition of community and industry 

• Timeline 

• Tangible versus intangible output 

• Commercialization and non-commercialisation project 

• Profit and non-profit 

• Contribution from industry and or community in monetary 

and non-monetary forms



Criteria for Application (Definition of the Grant) 

• Grant will not be disburse if applicant have other grant including 

research 

• Basic criteria's for application for FRGS would be used. (Graduate 

intern replace Human Capital) 

• Timeline not more than 2 years



Criteria for Evaluation (Review) 

• Based on 5 KRA mentioned earlier 

• Output 

• Impact 

• Viability and sustainability 

• Capacity building 

• Improved products, services and policies 

• Level of commitment industry/community 

• Minimum of 30 % project cost for industry 

• For community, commitment from community leader , relevant 

government agencies and other institutions (including non-monetary 

contribution) 

• potential for replication and advancement



GENERAL COMMENTS OF PANELS 

• Project is more on research-based and consultancies-driven. 

• The Knowledge Transfer-driven is low and not justified 

• The objective is not in line with the KTP requirement 

• The output/impact is not quantified 

• Incomplete information of intern (No academic qualification 

& year of graduation and no signature) 

• There is no evidence of industry commitment. no supporting 

document from the commitment partner



Procedure for Application and Evaluation 

Will consist of the following: 

• Application 

• Concept of KTP 

• Definition of KTP grant 

• Purpose of KTP grant 

• KRA of KTP 

• Condition for application 

• Procedure of application 

• Evaluation criteria 

• Financial and budgetary 

consideration 

• Output of project (No. involve) 

• Outcome/impact of project 

(benefit) 

• Announcement date of opening 

and closing 

• Evaluation 

• Monitoring 

• Result and disbursement of grant 

• Other matter 

KTP INDUSTRY GUIDELINES 

KTP INDUSTRY APPLICATION FORM 

KTP COMMUNITY GUIDELINES 

KTP COMMUNITY APPLICATION FORM

WORK PROCESS FLOW FOR KTP APPLICATION 

Application opening date 15 Dec 2011 

HOP prepares proposal by filling up the form provided by MOHE 

Proposal sent to RA for verification & evaluation 

Editing of proposal (if any) and resubmission of corrected proposal to RA for 

verification 

Support and recommendation by RA Dean. Completed documents must 

reach RMC on or before 15 Jan 2012 

RMC completes filling up forms and send them to MOHE for evaluation 

MOHE informs RMC of the results (Expected to be in mid Mac 2012) 

RMC announces the results



Monitoring and Disbursement of KTP 

• Monitoring based on: 

• Project performance 

• Financial performance 

• Quarterly progress report (Form) 

• Disbursement based on: 

• Letter of Acceptance ad agreement signed and disbursed fully 

(depending financially)

Knowledge Transfer Program – KTP 

Grant Scheme Phase 1 (2011-2012) 

� SUMMARY OF KRA 

NO. KRA INDUSTRY COMMUNITY 

1. Education –Raising level of education in 

certain areas. 

2. Economic gains for sectors of industry/ 

community in identified sectors 

3. Sustainability and Green Technology 

Initiatives 

14 118 

52 54 

23 34 

4. The Disadvantages Groups 2 20 

5. Developing Industry Relevant Curriculum 

(for High Impact Sector) 

4 4 

TOTAL 95 230


Grant Evaluation and Project Management 

� KTP’S INDUSTRY PROJECTS BASED ON KRA 

NO. KRA TOTAL 

1. Education 

‐Raising level of education in certain areas 

2. Economic gains for sectors of industry in 

identified sector 

3. Sustainability and Green technology 

Initiatives 

4. The Disadvantage groups 0 

5. Developing Industry Relevant Curriculum 

(for High Impact sector) 

5 

12 

11 

TOTAL 28 

0


Grant Evaluation and Project Management 

� KTP’S COMMUNITY PROJETCS BASED ON KRA 

NO. KRA TOTAL 

1. Education 

‐Raising level of education in certain areas 

2. Economic gains for sectors of community 

in identified sector 

3. Sustainability and Green technology 

Initiatives 

4. The Disadvantage groups 2 

5. Developing Community Relevant 

Curriculum (for High Impact sector) 

TOTAL 16 

6 

4 

2 

2



Give a man a fish and you feed him for a day. Teach 

him how to fish and you feed him for a lifetime…

Knowledge Transfer Program - KTP - UTM

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