Student Council Agenda 30-04-08 - FXU Students Union

FXU Student Council meeting MINUTES
Wednesday 19 th January 2011
3pm-5pm
Seminar J, Daphne Du Maurier Building, Tremough Campus
Members in attendance:
Circe Bloom (Tuke House Rep), Fred Bolinder (Joint Chair of Student Council and UECC
Politics Rep), Insa Burch (Joint Environment & Ethics Officer), Charlotte Franklin (UECC
CSM Rep), Henrik Hildre (Joint Environment & Ethics Officer), Hidayaful Atiqah bte Hj
Mohd Jeff Foriz (International Students Rep UECC), Iyanu Idowu-Agida (Campaigns
Officer), Omari McCarthy (UCF Open position), Sophie Moore (UCF Art Foundation
Rep), Michael O’Reilly (UCF Media Rep), Samuel Phillips (Joint Sports & Societies
Officer), Thomas Phillips (Joint Sports & Societies Officer), Tim Port (President
Welfare), Eleina Priede (International Students Rep UCF), Gabriel Rawlings
(Promotions Exec), Thomas Rawson (Glasney View Rep), Daniel Venton (UECC
Geography Rep), Kristy Wallace (President UECC), Beth Windsor (RAG Officer).
Apologies: Henry Austwick (Joint Chair of Student Council and UECC History Rep),
Chris Batten (UCF Performance Rep), Anton Constantino (FXU Ents Officer), Andy
Edmonds (President UCF), Jonathan Green (UECC Law Rep), Rebecca Griffiths (UCF
Media Rep), Ian Pogonowski (UECC Open position), Siobhan Pyburn (Community
Action Officer), Chloe Smith (UCF Performance Rep).
Total no. of members attended = 17
Quorum (currently 14 ) = Yes
Non-members in attendance:
Janice Mitchelson (FXU staff, minute-taking)
Item Title and notes Action to be
taken by
1 Present & Apologies
As above.
2 Issues arising from Minutes of last meeting
Tim reported that he had met with Doreen Pinfold regarding
increasing the opening hours of Woodlane library and a
proposal had been put together for longer opening hours of
Woodlane overall (studios as well as library etc) to start during
this term or next.

Insa asked about Tremough studios opening for longer too and
Tim confirmed that everything should be open for longer.
Kristy reported that the OutRAGeous fundraising activity as a
follow on from Exeter’s RAG group did not go ahead due to the
charities already being decided by Exeter’s RAG group, which
were not necessarily as relevant to Cornwall. FXU could still
use the concept for a RAG event in the future though.
Kristy has been following up the suggestion of being able to
use student cards as Student ID. DOB would need to be on
card. Although some venues would still not accept it as proof
of ID, such as local tesco which only accepts documents such
as passport.
Action Point: Kristy to meet with Henry to follow up further
and to look into what local venues would accept as proof of
ID.
Tim reported that UCF emails were to be become compulsory
by the academic year 2011-12.
Kristy reported that there was a new printing method where
students can pay for their printing and take their card to
wherever they wanted to print on campus.
Tim reported from the TCS executive meeting that the reason
of bad maths is what led to the shortage of accommodation at
the beginning of this academic year which resulted in bunk
beds being put in for students. As students were actually
positive about having bunk beds in rooms once moved in,
Accommodation are planning for next year to have more
choice for students between bunk beds or single beds. More
accommodation is also being built.
Fred asked if the students in bunk beds received the refunds
they were due. Tim reported TCS charged 60% of rent to each
person to accommodate the sharing and that students also got
free internet and a free t-shirt for freshers’ night out entitling
students to cheap drinks offers that evening.
Fred commented that the sharing put a strain on seating in the
flats as well as fridge space etc, therefore if there is to be
continued sharing, TCS need to improve this.
Action Point: Tim to bring up more seating and fridge space
in shared accommodation with TCS.
As a Halls rep, Tom reported that he had not heard many
issues on this regarding Glasney View. Some flats that started
Kristy &
Henry
Tim

with 9 students, then went down to 7 for example anyway.
3 News from the Presidents/Execs
Future of FXU – You Decide referendum 17-21 Jan
Tim and Kristy explained the different options for the
structure of FXU across the three different key areas of
1) presidential structure 2) FXU trustee board 3)
decision-making/how FXU trustees report to students.
More details on www.fxu.org.uk/future. All students to
vote in this referendum on each question, which will
then become the basis of a proposed new constitution
for FXU to go to the AGM.
FXU Annual General Meeting (AGM) 2 Feb
All students to attend. Please can all Student Council
members go and bring as many students as possible.
There needs to be 75 minimum in attendance in order
for the meeting to be quorate. A vote on the proposed
new constitution will take place where students will get
the chance to accept/reject/abstain. The constitution
(along with last year’s financial accounts) will be on the
FXU website available to students from the week
before.
Last term activities/news & upcoming activities
- Movember made around £364.
- Fresher’s went well.
- Education cuts demo went well in London.
Kristy and Andy are doing some research with
students on what they want for their money
with the rise in tuition fees.
- Kristy is looking into the relationship between
Exeter Guild and FXU in terms of getting
student views on what they think.
- Tim was researching funding opportunities for
another Sabbatical Officer, but the money he
had in mind is now going to the Stannary.
- Kristy reported on a £20,000 increase in sports
funding. FXU Sports and Recreation Coordinator
has been getting students feedback
on a student wish list for things to spend the
money on. Fred reported that international
students can’t currently drive the minibus and
so limits them in going on trips. Please can it be
made more accessible to them, especially since
international students pay a lot more in fees to
study here compared to home students.

Action Point: Tim to follow up options for
international students on hiring the minibus.
- Tim attended an Equality & Diversity
meeting.
Sports & Socs are holding a Sports Quiz soon, a fashion
show fundraising event, and hopefully a Summer
Olympics.
Action Point: Samuel and Thomas to talk to Hanna
regarding sports kit offers they had received.
Tim is organising the Climax Ball (11 Feb) and SHAG
(Sexual Health, Awareness and Guidance Week) 7-11
Feb. See www.fxu.org.uk/events for more details. party
can be fancy dress. Anyone who would like to help,
please get in touch with Tim.
Tim is also helping to put on a Free and Fair Trade
Fortnight that is Feb 28 – Mar 11 and it was requested
that recycled paper should be used for posters.
Action Point: Tim to make this happen.
FXU Volunteering Fayre is on Wed 26 January 2011.
The FXU Elections 2011 are coming up for next year’s
Presidents, 14 Feb – 17 March. There’s a design
opportunity for marketing the Elections coming up. See
www.fxu.org.uk/elections
The Presidents are on with organising the End of year
Garden party and there’ll probably be an after party in
the Stannary.
This year’s Presidents will also be starting to organise
next year’s freshers’ aswell, which will happen each
year from now on. This is because fresher’s organising
can start sooner and better acts secured. The
Presidents are looking to set up a Fresher’s Committee.
The Creative Events Management Group are doing
some research into fresher’s activities too.
Iyanu campaigned for Movember, and gave out lots of
info. He is thinking of doing something for World Aid’s
Day, doing an event at Ocean Bowl, involved in
promoting SHAG week, wanting to set up Campaigns
Committee to get info on what students want. Issue
with buses not turning up, may need to do a campaign
on this, but Andy looking into at the moment.
Action Point: Andy to update at next Council what is
happening with bus service.
RAG and campaigns could work together to do a pub
crawl.
Students to go see Iyanu regarding campaigns ideas for
campaigns. Students can contact him by
campaigns@fxu.org.uk . Iyanu has an idea of using t-
Tim
Samuel and
Thomas
Tim
Andy

4 Halls issues
shirts and putting words on t-shirts regarding issue.
May buy plain t-shirts, then students can write on
words. Still working on this.
Mike offered his expertise in advertising and to contact
him on or1966@gmail.com if they’d like any help or to
use as a sounding board.
None reported.
5 UCF issues
Mike brought up that there are no IT spaces that are quiet
spaces. As a Media student, this needs to change. Iyanu could
campaign for this, however, first the question should be asked
by a President to the library/IT suites. A discussion around
different study areas came about and it was decided that
there needs to be stricter areas in the library including Quiet
study (quiet eating/whispering allowed) and Silent Study
(absolutely silent). Perhaps have silent study areas with all IT
that is needed for UCF students.
Action Point: Tim to follow up stricter study areas with the
library and IT suites and specifically regarding Media
students when using IT areas.
If unsuccessful, could petition for this.
Eleina reported of broken printers. Samuel and Thomas
suggested to contact course leader first to ask to solve this
problem. Eleina asked with regards to international students’
fees, where does the money go as international students are
not getting the services they are paying for. UoE can be
requested to show where money is spent regarding
international student fees.
Action Point: Eleina to contact course leader to ask to fix
broken printers.
Tim asked for any news/repercussions about the voluntary
redundancies, but none came forward. Any issues can be
brought to Andy as UCF President. Tim can ask for another
meeting between Anne Carlisle and Geoff Smith if need be.
Samuel and Thomas asked about Woodlane Bar. The
presidents reported that there is a new bar manager, Duncan
Smith. FXU and TCS were starting a few nights a week there.
Samuel and Thomas said they would like to let locals know
what is happening to keep them onside. Tim is working with
Tim
Eleina

Jilly Easterby (UCF Head of Public Affairs) about nights put on
at Woodlane Bar. Current licence is until midnight.
Samuel and Thomas offered to be security for events if
needed. Iyanu suggested putting on more buses to help move
on students after leaving the bar in the evening.
Tim suggested continuing with the ‘Hello to your neighbour’
event for next year.
6 UECC issues
Charlotte reported on problem with the type of graph paper
used in exams as it is currently glossy and the lines are grey
matching the pencil markings the students make. This makes it
difficult to write on during exams. She’s brought up at her SSLC
too.
Action Point: Kristy to take on
Fred reported that ‘My Exeter’ webpage/access to weblog
kept crashing and creating problems for students wanting to
log on.
Action Point: Kristy to follow up.
Charlotte reported that over Christmas period, students are
still getting locked into the Peter Lanyon and geography IT
suite building. Tom reported that all doors are locked in Peter
Lanyon apart from one, however this was where there were
steps that had not been de-iced, so very dangerous. Doors are
locked at midnight in geography. There are no numbers to ring
where got locked in. Need 24 hour opening to solve problem.
Action Point: Kristy to follow up.
7 International Students’ issues
Atiqah reported that the international office for Exeter
students is not very helpful. Receiving lots of individual issues
from students.
Action Point: Atiqah and Kristy to collect a log of issues,
which can then be brought together to take as evidence of
problems to UoE to solve.
UCF fund international society events but UECC wasn’t
enough/limited time to get funding from institution.
Action Point: Henrik to find out how much UCF funding has
been given and pas to Kristy.
Action Point: Kristy to follow up matching up funding from
Kristy
Kristy
Kristy
Atiqah &
Kristy
Henrik
Kristy

8 AOB
UoE to match UCF’s funding.
Iyanu suggested a ‘Taste the World’ event and Atiqah put
forward the ideas of being part of Diversity week. Tim
suggested that Rob Curran (UCF Equality & Diversity Coordinator)
may have a budget to put in a proposal for this.
Action Point: Tim to follow up.
Atiqah reported that there is nowhere that serves Halal meat
on campus. Atiqah asked for a Halal week to be put on by the
Stannary and also for information on where students can buy
Halal meat from locally.
Action Point: Tim to follow up.
Laura Haimes is receiving current enquiries for the UECC
international office since Vivien van Deberg who previously
ran the Int Office left. Vivien’s position is not being refilled.
Eleina reported that not all international students arrive at the
same time and there are lots of students that do not receive a
welcome or help on arrival. Eleina likes the idea of an
‘international’ themed event. It would be good to have an
international sporting event such as Ice-hockey brought in.
Action Point: Eleina to ask students to email her a wish list
for international events.
Eleina reported the language support was not good enough
and went going to get support herself did not receive
adequate support. Other students have been asking for more
support in this. Daniel suggested mentors for international
students.
Action Point: Henrik and the international society can help
with this and would be for both UCF and UECC and will look
into with the society.
Gabriel offered to publicise events as the FXU Promotions
Exec, students can contact him by promotions@fxu.org.uk
9 Date & Time of next meeting
Next meeting is on Wednesday 9 th March 2011 3pm-5pm in
the Woodlane Boardroom.
Tim
Tim
Eleina
Henrik