Thanksgiving update - SpEd Forms Inc.

On November 24th an update will be posted to all SpEd Forms sites. This update will include all
changes detailed below.
Student Setup
1. Added a “Relationship to child” link that when clicked will show a pop up with more information.
(Source: Tonia Czech, 0991: SWWC Service Cooperatives #20167)
2. The Date of Birth is now a required field on the Student Setup page.
(Source: Dorothy Eckblad, 6051: Goodhue County Education District #18960)
All Forms
1. The date control used throughout the program will show years in the year drop down beginning
21 years in the past up to 3 years in the future (custom years can still be entered manually if
needed).
(Source: Gretchen Priebe, Waseca Public Schools #19701)
Student Transfers
1. The “ISD#” is now shown for educators to help differentiate users with the same names on the
Student Sharing page.
(Source: Shannon Proulx, 0004: McGregor School District #19591)
Evaluation Reports
IFSP
1. The Signature / Primary disability and team membership page can now be printed separately. A
print preview and print button have been added to the page.
(Source: Jo Gangestad 0077: Mankato Public Schools #17754), (Source: Karen Anderson, 192:
Independent School District 192 #20271)
2. Added the “Autism Spectrum Rating Scales (ASRS)” Test.
(Source: Gary Lewis, Northfield Public Schools #20302)
3. Updated the Primary Disability/Team Membership page wording. Changed "For initial
evaluation, the student meets entrance criteria for the disability(ies) indicated below." to "For
initial evaluation, the student meets entrance criteria for the disability(ies) indicated below and
demonstrates a need for special education and related services."
(Source: Shannon Proulx, 0094: Cloquet School District #20026)
1. On the IFSP Services page, the service minutes are now calculated and displayed in a similar
fashion as the IEP Services service minutes.
(Source: Robin Breas, 0728: Elk River Area Schools #19436)
2. Added the red text “Be sure to address each of the following areas:
Concerns, Priorities, Resources, and Supports and Services” to the Family Directed Assessments

page.
(Source: Maria Balbo, 0991: SWWC Service Cooperatives #19689)
3. The “Score” text box on the Eligibility Determination page will now allow text and special
characters to be entered.
(Source: Rashelle Weicherding, 6049: River Bend Education District #19617)
4. The Transition Planning form now has a “Date of Transition Conference” date field.
(Source: Virginia Nimmo, 77: Mankato Area Public Schools #19794)
5. The Materials and Procedures in the Notice of Proposed Eval Part C form will now allow users to
select from their custom entries as well.
(Source: Shannon Proulx, 0004: McGregor School District #19597)
Individualized Education Program
1. Added two new Services (#13) drop down options:
a. Specialized Instruction: Oral Expression
b. Physical/Health Disabilities Consultation
2. On the Goals page, a new red warning message is shown stating “Include information on how
the child’s disability affects the child’s involvement and progress in the general education
curriculum.”
(Source: Erica Wickert, 915-52: Southern Plains Education Cooperative #19969)
3. The Progress Report will now print the students’ current grade rather than the grade the
student was in when the Service Plan was finalized.
(Source: Angie Rust, 998: Bemidji Regional Interdistrict Council #19756)
Evaluation Plan/Prior Written Notice
1. On the Eval/Reevaluation Plan Prior Written Notice and the Prior Written Notice/Consent forms,
the team member name entered in the “You are protected by procedural safeguards and can
get…” section are now separate from the IEP Team Member name when saved. The IEP Team
Members name will still populate the fields by default.
(Source: Anita Walker 0508: St. Peter Public Schools #19501)
2. Added the drop downs from the “Actions Proposed (Part B) (#61) drop down to the “Reasons
for Evaluation (#57) drop down.
(Source: Simoine Bolin, 6013-61: HVED South Cluster Programs #19786)
Parental Consent/Objection
1. The Date of the form is no longer editable and will always be the date of the Prior Written
Notice.
(Source: Mark Oehrlein, 0181: Brainerd School District #19778)
Prior Written Notice

1. The date field for the Parent Signature has been removed from the form page. A line will still
print on the print page for the Parent to write a date.
(Source: Sue Currens, 6383: Benton Stearns Education Programs #19767)
Prior Written Notice Part C
1. Updated the page per the MDE state model form. Added a check box and the associated
wording: “If this box is checked, the district has determined that your child is not eligible for
services under Part C of the Individuals with Disabilities Education Act (IDEA). As a parent, you
have a right to dispute this eligibility determination through alternative dispute resolution
options such as mediation, filing a state complaint or requesting a due process hearing. Basic
information about these options is included in this notice. In depth information about these
options can be found in the attached Procedural Safeguards Notice.”
(Source: Sara Derby, Stillwater Area Schools ISD 834 #20155)
Procedural Safeguards Part C
1. The English, Spanish, Hmong and Somali versions have been updated per MDEs state model
forms.
(Source: Michelle Steele, 0206: Alexandria Public Schools #19508)
ECSE Referral for Screening/Evaluation
1. This form can now be finalized.
(Source: Michelle Steele, 0206: Alexandria Public Schools #19264)
Communication Log
1. The “Relationship” drop down can now have custom entries entered. The new drop down is
“Communication Log Relationship” (#141).
(Source: Virginia Nimmo, 77: Mankato Area Public Schools #19886)
Teacher Reports
1. The Attendance Report can now be filtered by Student ID, First Name and Last Name.
(Source: Michelle Steele, 0206: Alexandria Public Schools #20118)
Admin Reporting
1. Modified the Teacher Workload Analysis report and the Services report extensively. There is
now a “Service Plan” drop down to choose All, IEP, IFSP, IIIP, ISP and 504. The “Service type”
drop down has been modified to include “SpEd and Related/Early Intervention Services” which
will pull services for the IFSP as well (based on the “Plan type” selected).
(Source: Robin Breas, 0728: Elk River Area Schools #19436)
2. The service minutes for IFSPs are now calculated and shown in the results.
(Source: Robin Breas, 0728: Elk River Area Schools #19436)

3. The Student Sharing reports “Show team” popup will now show if a user has “MA” access as
well.
(Source: Tonia Czech, 5533: MA District #20003)
4. The Services report now includes the following options for search criteria:
“SpEd Active”, “Status” and “Exit Reason”.
Admin Organization
1. You can now print individual Evaluation Report Templates from the menu pages, you no longer
need to access the specific section to print.
(Source: Julie Belisle, 0139: Rush City School District #19454)
Positive Behavior Support Plan
1. The Positive Behavior Support Plan will now finalize and print as a PDF.
(Source: Tonia Czech, 5533: MA District #19956)
Revocation of Consent
1. Revised the wording for #7.
(Source: Erin Toninato, 6049: River Bend Education District #20023)
MA Reports
2. The Student Claims report can now be filtered by Provider, Insurance and Finalized/Not
Finalized. You can now also edit the students “Bill to” date, “MA Eligibility” as well as the
“Consent to Release Private Data” in the results. The “Signature on File” check box has been
removed.
(Source: Lynda Hurt, 0917: Intermediate School District 917 #20205)
3. The Reconciliation report will now show log lines when searching by provider even if a different
provider created the log.
(Source: Cindy Koziolek, RN, LSN, 0160: Minnesota State Academies #20169)
4. Improved the navigation for the Student Claims report when viewing logs and the student setup.
(Source: Julie Stoneking, 0241: Albert Lea Area Schools #19150)
5. Added a “Not finalized” check box to the Create/edit Transmission reports search criteria.
6. We have made some extensive changes to the Reconciliation and Total Amounts paid report to
calculate the amount paid based on the paid date. After the next update totals will only be
displayed if the claim has been updated with a date and amount paid. Also included in these
changes were new rate adjustments.
(Source: Cindy Koziolek, RN, LSN, 0160: Minnesota State Academies #19615)
7. Added a “Billable” check box to the Create/Edit Transmission report that is checked by default.
(Source: Tonia Czech, 0991: SWWC Service Cooperatives #19278)
8. For the Remark Codes links on the Create/Edit Claims Transmission report, those links now point
to the Washington Publishing Company for the Remark and Adjustment codes. The link will

ing you to the list of codes, not the individual reason. This way you can scan the list for the
code received on your remittance advice. Because of the length of the list and the frequency of
codes being dropped and added, we felt the full list would be the most efficient resolution.
(Source: Julie Belisle, 0139: Rush City School District #19157)
9. The Create eligibility transmission (270) report will now allow more than 99 claims to be sent.
Please be aware that claims with over 500 students may have issues being imported so splitting
the 270s into exports with 500 or less students is recommended.
(Source: Julie Stoneking, 0241: Albert Lea Area Schools #19142)
10. When editing a Service or Student from the results of the Create/Edit Claims Transmission
report, previously you were taken back to the top of the report. You are not taken back to the
position on the page you were previously at.
(Source: Cindy Koziolek, RN, LSN, 0160: Minnesota State Academies #19377)
MA Forms
1. Modified the Activity and Trip logs. When service providers enter activity logs, they will be
warned to add time, number in a group and a description. The log will not be able to be finalized
until the information has been entered. We have also added the validation to check for
instructional days. This will be a warning for now just in case some schools are not entering their
instructional days. We hope these additions will reduce the amount of time checking errors
during the batch process.
(Source: Tiffany Giovanni, 192: Independent School District 192 #19781)
2. The Create/Edit Claims Transmission report will now show warnings if a student is 21 years of
age or older.
(Source: Rose Krick, 0206: Alexandria Public Schools #19686)
3. For PCA logs, in the “Service providers” section, we have added the ability to click on the Team
member icon and choose a user from the list. Similar to how team members are chosen on
other forms throughout SpEd Forms.
(Source: Lynn Pykkonen, 0091: Barnum School District #19292)
4. Both the Activity and Trip logs have been updated so that now only the supervisor is able to sign
the logs. (The logged in user needs to be the supervisor chosen in the drop down).
(Source: Heidi Morris, 709: Duluth #20005)
5. The MA Release of Information form is now available on the Form Menu for IFSP Plan Types.
(Source: Colleen Goltz, 2164: Dilworth Glyndon Felton Public Schools #19735)
6. The Activity and Trip log menu pages will now show if each log has been billed, signed or
finalized from the menu page. There will be clickable links for more information.
(Source: Tonia Czech, 9910: SWWC Service Cooperatives #18810)
504 Forms

1. The Notice of Discontinuation form has been updated.
(Source: Gary Lewis, Northfield Public Schools #19962)
2. Eligibility Determination and 504 Accommodation Plans have had minor wording changes. "504
Accommodation Plan" was changed to “504 Plan”.
(Source: Gary Lewis, Northfield Public Schools #19960)
3. Revised the “Parent/Student Rights” form.
(Source: Gary Lewis, Northfield Public Schools #19959)
4. Revised the Parent Consent form.
(Source: Gary Lewis, Northfield Public Schools #19961)