Alpha Chi Proceedings Recorder, Vol. 52, No. 2, Fall 2009

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Initiative #3: Develop a national service project involving Heifer International to take place at the Joint Regional Convention in Little Rock in 2010. Information is available for a decision on this possibility, to be considered by the National Council and regional officers. Objective #4: To improve the databases and electronic systems in the National Office, including the development of an online registration system for new members. Initiative #1: Have a systems analyst review the hardware and software in the National Office and make a report in time for the National Council to review at its 2008 meeting in April. A consultant was engaged and has been at work on this for several months. We are disappointed in the slow progress in receiving his recommendations, but he seems to be working more seriously in recent weeks. Information will be sent to the Council as soon as possible. The need for financial and technical support for this enterprise must be considered carefully. Objective #5: To prepare an operations manual listing all National Council mandates and guidelines. Initiative #1: Have Alpha Chi’s Director of Operations collect pertinent National Council motions and prepare a draft operations manual for the National Council to review at its meeting in 2008. This process is still underway. Objective #6: To incorporate successfully graduate student members into Alpha Chi. Initiative #1: Encourage all member schools with graduate programs to induct graduate students. This concept has been promoted through e-mail correspondence and is to be addressed at the sponsors workshop at the 2009 convention. To date, 37 chapters (about 20 percent of our schools with graduate programs) have registered graduate student members, with 10 of them registering only one each. Initiative #2: Monitor carefully the graduate student membership to (a) increase the number of national scholarships and (b) create graduate student convention prizes, as appropriate. Induction of graduate student members: 420 for 2007-08 and 226 (to date) for 2008-09. The 2007-08 total represents about 4% of all inductions. On the 2009 convention program, of about 200 presenters, 11 are graduate students and 2 are alumni. There are only eight Pryor Fellowship applications in 2009. Initiative #3: Have regions decide on eligibility of graduate students for regional prizes and scholarships. This is to be a topic of the planning meeting of the National Council and regional officers in 2009. Objective #7: To explore and respond to the changing complexities of higher education. Because of recent inquiries about Alpha Chi from institutions that now offer limited four-year programs but are historically twoyear schools, the National Council needs to establish a policy that can be followed consistently with such schools when they inquire about or apply for a charter. Strategic Goal #2: Alpha Chi will hold successful national and joint regional conventions. Objective #1: To make student and sponsor housing at conventions affordable. Initiative #1: Offer quad rooms and double rooms at both national conventions and at joint regional conventions. This was accomplished. Objective #2: To increase the attendance and participation at Alpha Chi conventions by inviting graduate student and non-traditional student members to attend and present. A strategy to increase attendance in 2009 was to invite specific sponsors to assist with judging if their chapters have not had a history of good conventions attendance. Approximately twenty-five such chapters are present in Indianapolis, although some do not include student delegates. Initiative #1: Consider separate prizes for graduate student presenters who may present alongside undergraduates. The Awards Committee and the Graduate Student Members Issue Committee have been given the data (11 graduate members presenting in Indianapolis). Objective #3: To add convention prizes as needed. Initiative #1: Complete the endowment of selected undergraduate prizes at national conventions. Three categories were funded in 2008 through gifts from Blake and Trish Janutolo, Floyd and Rosana Tesmer/D.C. Gamma, and Region I in honor of Jim Kirby. Two categories remain unnamed--World History and 10
Political Science/Economics/Social Science--although awards are to be given in those fields, plus another award in a small miscellaneous category. Initiative #2: Encourage all regions to offer prizes to students presenting from their regions at joint regional conventions. Because a consensus decision is to have one combined student presentation program in 2010, awarding separate regional prizes seems problematic. Perhaps regions could fund some of the general presentation prizes, along the lines of those given at national conventions. Objective #4: To plan, organize, and hold a successful joint regional convention in the Peabody Hotel in Little Rock, Arkansas, in 2010. All of the following are to be addressed in the planning meeting of the National Council and regional officers in Indianapolis. Initiative #1: Seek help from the host region and regional officers to prepare for joint regional conventions. Initiative #2: Ask each region to create and host a chapter workshop. Initiative #3: hold a meeting on Saturday to announce regional scholarships, national scholarships, convention presentations, etc. Initiative #4: Maintain regional identity by combining regional luncheon/business meeting/election of new officers and by encouraging optional regional activities. Initiative #5: Support the joint regional convention in Little Rock with a national subsidy. Initiative #6: Assess the 2010 convention. Objective #5: Rotate national conventions among all seven regions (as well as the joint regional conventions if they are continued). Initiative #1: Consider San Diego and Boston for the 2011 and 2012 convention, not necessarily in that order. The Executive Committee made a site visit to San Diego in June/July 2008 and signed a hotel contract for 2011. Tentative plans were made to seek a 2012 site during the summer of 2009, but because of the current economic unrest and the unpredictable success of the 2010 joint regional meeting, I recommend that a decision be deferred until 2010. Initiative #2: Hold conventions in easily accessible cities. Examples: Region I: San Antonio, Albuquerque, Austin; Region II: New Orleans, Houston, Oklahoma City, Little Rock, Dallas; Region III: Atlanta, Charlotte, Orlando, Washington D.C., Nashville, Winston-Salem; Region IV: St. Louis, Kansas City, Denver, Minneapolis; Region V: Chicago, Louisville, Indianapolis, Detroit; Region VI: Boston, New York City, Philadelphia, Baltimore; Region VII: San Diego, Las Vegas, San Francisco, Phoenix, Portland, Seattle, Los Angeles, Salt Lake City. Strategic Goal #3: Alpha Chi will maintain adequate funding for the business and activities of its national and regional organizations. Objective #1: To use the Alpha Chi endowment conscientiously to support the goals and activities of Alpha Chi. Initiative #1: Allow the Executive Director to spend up to 10% of the endowment within a two-year cycle on Alpha Chi goals and activities without obtaining the permission of the National Council. It appears that we will to need to tap the endowment fund for 2009 expenses, but if we commit up to 5% in 2009 and 5% in 2010, we should have approximately $135,000 available for use in 2010 as needed for the 2010 joint regional convention and any other expenses. Our endowment funds have seen sizable losses in value, of course, but the March 1, 2009, total was $1.329 million. Objective #2: To use regional treasuries conscientiously to support the goals and activities of their regions. Initiative #1: Encourage Regional Executive Committees to increase the use of regional funds to support scholarships and travel to conventions. Support from the regions for the 2009 convention has been good. One example of new initiatives is this from a memo from Region I: “At our August 19 Region I officer’s meeting, we decided to: (1) send $2000 to the national office to begin the endowment of a “Jim Kirby Scholarship” award, the particular discipline to be decided by national office; (2) increase the subsidy of convention attendance by $200 (from $300 to $500) for 11
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Holly Grabowski Anna Johnson Katie
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Cristy Chapman Landon Hedrick Peru
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Rosalee Brucuglio SUNY College at B
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Alpha Chi Proceedings Recorder, Vol. 52, No. 2, Fall 2009

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