Alpha Chi Proceedings Recorder, Vol. 52, No. 2, Fall 2009

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Alpha Chi Proceedings Recorder, Vol. 52, No. 2, Fall 2009 Region VII Report Minutes Call to Order. Dr. Juliana Ee, Region VII president, called the Region VII Business Meeting to order at 12:05 p.m. on Friday, 3 April 2009 at the Hyatt Regency Indianapolis at State Capitol. She welcomed those present and entertained them briefly while others straggled in by singing a few tunes and explaining how her family was responsible for much of modern technology (Ee-mail, Eetunes, etc.) After this personal introduction she asked those assembled to introduce themselves as well, which they did in turn. Eight Region VII institutions were represented, tying the record for the most chapters from the Western region ever to attend a national convention. California Baptist University was especially welcomed, since this was the school’s first convention to attend in many years. Reading and Approval of the Minutes. The minutes of the 2008 Region VII business meeting of 8 March 2008 at Cascade College in Portland, Oregon, had been distributed before the meeting, so the Secretary-Treasurer did not read them formally. No additions or amendments were proposed. M/S/C (Bill Potter/Dan Crosby) to approved the minutes of 8 March 2008 as written. Audit Report. Before the meeting commenced, Fay Nielsen conducted an audit of the Region VII’s checkbook, bank statements, and receipts for the fiscal year ending 31 December 2008. On this review she reported that all the finances and financial documents were in order. M/S/C (Bill Potter/Michael Flachmann) to accept the auditor’s report. Treasurer’s Report. Secretary-Treasurer Al Clark presented the Treasurer’s Report, pointing out that the overall balance in the checking account and CD had dropped again by roughly $2,000. This was part of Region VII’s intentional policy of spending down its accumulated savings on student scholarships, research, and other support. He noted that the Region’s annual income from national rebates and interest on savings had been fairly constant at $3,000 per year for several years. The Region was meeting its goal of using its funds to help students, but a decision would need to be made in 2011 or 2012 as to what level should be reached and sustained: $10,000? $8,000? $6,000? or some other amount? He recommended the decision be postponed for a few years so that the impact of the new super-regional conventions, which will replace the traditional regional conventions in 2010, could be evaluated. It was not yet clear what the total impact of the new even-year convention would have on Region VII finances. Depending on what happens the region might want to reduce the amount of convention subsidies to chapters rather than reducing the number or the value of the region’s scholarships. Clark also noted some other uncertainties in regional finances such as the fact that some chapters have not in the past submitted reimbursement requests for convention attendance. In addition, he pointed out that IndyMac bank stopped charging service charges on Region VII’s checking account after April, and that the early withdrawal on the Region’s CD was needed to pay for larger than anticipated reimbursements. M/S/C (Bill Potter/Natalie Cammarata) to accept the Treasurer’s Report as submitted Region VII Scholarship. President Ee reported that the committee of judges for the 2009 Region VII Scholarship had not yet had the time confer. She said that she would circulate the name of the winner by email to all Region VII chapter sponsors. Region VII Continuing Studies Scholarship. President Ee then stated that the winner of the Region VII Continuing Studies Scholarship was Natalie Cammarata of Cascade College, the Region’s current student representative to the National Council of Alpha Chi. New Business: Oregon Epsilon Chapter and the Region VII Executive Council. President Ee sadly reported that that ever enthusiastic Oregon Epsilon Chapter of Alpha Chi would close on May 1, 2009 at the end of Cascade College’s academic year when the college closed. She explained that she had conferred with Secretary-Treasurer Clark and Vice President Fay Nielsen, and it was decided that she would continue as Region VII President for the present. She hoped to find employment at another Alpha Chi school in Region VII. If she ended up moving out of the region, Vice President Nielsen would assume the regional presidency. The region’s student representative, Natalie Cammarata, would continue even though Cascade College was closing, because in Fall 2009 she would begin graduate studies at George Fox University, a Region VII institution. Discussion of the 2010 Convention. Since the 2010 Convention in Little Rock would be the first when all the regional conventions would be held concurrently in the same hotel, many issues still needed to be discussed. All of the regions had been asked to talk about super-regional convention issues of interest to them. President Ee read the list of convention “givens” which had been circulated by email, and those in the Region VII meeting proceeded to consider two items: the special travel subsidies that Region VII has always received for National Conventions in the past and, secondly, regional activities that might be allowed at the joint convention to help maintain regional identity. The group agreed that the special subsidies for Region VII conference attendance should be continued. Concerning regional activities, it proposed that a time be set aside on Friday at the convention for a regional meal and activity. Star Chapters. President Ee and Secretary-Treasurer Clark recognized the following recipients of star chapter awards and presented them with their star chapter certificates: Cascade College, Oregon Epsilon Fresno Pacific University, California Zeta Adjournment. The business meeting was adjourned at 12:55 p.m. 34
35 Submitted by Alfred Clark, Secretary-Treasurer Alpha Chi Proceedings Recorder, Vol. 52, No. 2, Fall 2009 Region VII Treasurer’s Report Net Worth Statement, Year Ending 31 December 2008 Beginning Balances 1-1-08 IndyMac Bank Checking $2,071.58 IndyMac CD 16,683.58 Total Beginning Balance 18,755.16 Receipts National Dues Rebates 1-15 960.00 National Dues Rebates 7-15 2,060.00 IndyMac CD Interest 522.38 Total Receipts 3,542.38 Disbursements National Convention – Chapter Subsidies 1,575.00 Regional Scholarship 1,500.00 Continuing Studies Scholarship 2,000.00 Student Contributor of the Year, 2008 500.00 Region VII Research Grant 243.00 Brown’s Graduation Supplies 52.90 Postage 21.63 Checking Account Service Charges 40.00 Early withdrawal penalty (CD) 32.75 Total Disbursements 5,965.28 Total Net Worth 12-31-08 16,322.26 Assets at 12-31-08 IndyMac Bank Checking 2,159.06 IndyMac CD 14,173.21 Total Assets $16,332.26 Alfred Clark Secretary-Treasurer Region VII
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Alpha Chi Proceedings Recorder, Vol. 52, No. 2, Fall 2009

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