Alpha Chi Proceedings Recorder, Vol. 52, No. 2, Fall 2009

Alpha Chi Proceedings Recorder, Vol. 52, No. 2, Fall 2009
2009 Executive Committee Meeting Minutes
1. The three members of the Executive Committee of Alpha Chi’s National Council and the Executive
Director, the Director of Operations, and the Chapter Relations Manager met at Harding University in Searcy,
Arkansas, on 16 June 2009, for their annual meeting. The session was called to order at 3:20 p.m. Just prior to
the meeting, Drs. Organ and Millsaps toured Little Rock’s new Heifer Village facility, and the Executive
Committee and the Executive Director met with Stacey Wheeler, Peabody convention services manager, for a
refresher tour of the Peabody Hotel in downtown Little Rock, Arkansas, the site of the 2010 combined regional
convention.
2. Report of the President. President Clark Youngblood welcomed the Executive Committee to Harding
University and distributed the agenda. The agenda was approved by consensus. Dr. Youngblood expressed
appreciation to the officers and national staff for their hard work in making the 2009 National Convention a
success. He especially extended his appreciation to Dr. Ellen Millsaps for all her hard work in organizing an
excellent convention.
3. Report of the Vice President. Vice President Ellen Millsaps also reported on the success of the 2009
National Convention. Her one disappointment was that the service project at the convention did not receive the
national attention she had hoped it would receive.
4. Report of the Secretary. Secretary Janutolo reported that the minutes of the 2009 National Council
Meeting and the minutes of the 2009 National Convention had been submitted to the National Office.
5. Report of the Executive Director.
A. Finances: Following the financial recommendations from financial advisor Chris Moore as voted
by the National Council, $130,000 from the endowment was moved into CDs to provide two years worth of a 5
percent draw on the endowment for fiscal 2008 and 2009. The Executive Director will meet with a local
financial advisor regarding reallocation within the endowment into more conservative bond funds so the
organization is not quite so vulnerable to market fluctuations. Ms. Noah distributed a Schedule of Investments
as of 31 May 2009. The schedule showed a recovery of some of the losses of last year to our investments.
B. New Member Registrations: Dr. Organ was concerned about registrations for the first half of
2009. Registrations are running about 900 less than last year.
C. Partnerships: Dr. Organ presented a partnership proposal from Experience Career Services
Platform. Experience would create a comprehensive, co-branded, Web-based career services platform for Alpha
Chi. The platform will enable employers to target Alpha Chi members with internship and job opportunities.
The partnership will be at no cost to Alpha Chi. The Executive Committee agreed by consensus that Dr. Organ
proceed with establishing the partnership. It was also suggested by Dr. Organ that we establish a partnership
with Kaplan as long as there is no exclusivity clause in our agreement with The Princeton Review. Again the
Executive Committee agreed by consensus that Dr. Organ proceed with establishing the partnership.
D. Outsourcing of Certain Office Functions: Craig Cheatham, an alumnus of Alpha Chi and a
Certified Association Executive, approached Dr. Organ to offer advice and referrals to agencies for outsourcing
functions presently done at the National Office. He is willing to do a free analysis and present scenarios as to
how Alpha Chi might work in the future. The Executive Committee authorized Dr. Organ to proceed in working
with Mr. Cheatham. Dr. Organ and Ms. Noah expressed disappointment with the present computer system
consultant with his lack of follow through. Mr. Cheatham has suggested the name of someone highly skilled in
this area and reasonable in cost that might replace the present consultant. It is hoped that the consultant can help
get the organization to the place that we can do on-line registration of new members. Also the Web site needs to
be revamped. It was agreed to search for a new computer system consultant.
6. 2010 Combined Regional Convention. The Executive Committee spent considerable time
brainstorming for the 2010 combined regional convention. It was suggested that perhaps Region II could be
responsible for decorating for the banquet. A suggested theme was “Multiple Talents, Multiple Opportunities.”
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