RM EasyMail Plus - Configuring Outlook to receive EasyMail Plus ...

How to configure Microsoft® Outlook® 

to receive RM EasyMail Plus emails 

These instructions are aimed at schools using RM EasyMail Plus. The 

instructions tell you how to configure a Microsoft® Outlook® or 

Outlook Express account to receive emails from your EasyMail Plus 

account, so you can view and update your EasyMail Plus emails from 

within Outlook. 

This facility is recommended for use only by teachers and other staff 

members in schools, not by students. Synchronisation with an Outlook 

account allows that account to bypass EasyMail Plus’s banned word 

checking, outbound virus scanning, attachment blocking and any 

restriction list applied to the account.

Introduction 

How to configure Microsoft Outlook to receive EasyMail Plus emails 

These instructions tell you how to configure an Outlook account to receive emails from 

your EasyMail Plus account. 

Important notes: 

RM supports retrieval of EasyMail Plus emails only by an Outlook account that is 

dedicated to this purpose. If you try to connect an Outlook account to multiple mail 

servers (for example, to a Microsoft Exchange server as well as to an EasyMail Plus 

server) you are likely to experience synchronisation problems. 

For synchronisation between Outlook and EasyMail Plus to work, you may need to 

request that your network administrator permits connections to EasyMail servers via the 

network ports specified at the end of these instructions. 

You can configure Outlook versions 2002(XP), 2003, 2007 or 2010 or Outlook 

Express to receive your EasyMail Plus emails. 

A separate facility, Desktop Sync, will soon be available to enable you to synchronise your 

Outlook contacts and calendar with EasyMail Plus. 

Step-by-step instructions 

How to configure Outlook 2002(XP) or 2003 

1. Click Start, Control Panel. If in Classic View in Control Panel, click Mail. If in Category 

View in Control Panel, click User Accounts and then Mail. 

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2. Click E-mail Accounts… 

3. Select Add a new email account and click Next. 

4. If you want to view your EasyMail Plus emails in Outlook but also keep a copy in 

EasyMail Plus, select IMAP from the drop-down list, then click Next. 

If you want to download your emails to your computer and then delete them from 

EasyMail Plus, select POP3, then click Next. The drawback to using this option is that 

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you can only access your emails from the current computer, and they will no longer 

appear in EasyMail Plus. 

5. Enter your EasyMail Plus details as follows: 

Your name Enter the name that you want to appear in the From field 

when you send emails. 

E-mail address Enter your full EasyMail Plus email address. 

Incoming mail server For an IMAP connection, enter imap.easymail.ifl.net 

For a POP3 connection, enter pop.easymail.ifl.net 

Outgoing mail server Enter post.easymail.ifl.net 

User Name Enter your full EasyMail email address – not just the user 

name part you use to log into EasyMail. 

Password Enter your EasyMail Plus password. 

When you have finished entering the details, click Next. 

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6. Click Finish to complete the setup. 

How to configure Outlook 2007 or 2010 

1. Click Start, Control Panel. 

If in Classic View in Control Panel, click Mail. 

If in Category View in Control Panel, click User Accounts and then Mail. 

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2. Click E-mail Accounts. 

3. Click New… 

If you are using Outlook 2010, proceed to step 4. 

If you are using Outlook 2007, the following screen displays: 

Leave the default option selected and click Next. 

4. The Auto Account Setup screen displays: 

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5. Do not enter any information on this screen. Just tick the ‘Manually configure’ box 

(which greys out all the fields on the screen) then click Next. 

6. Select the ‘Internet E-mail’ option then click Next. 

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7. Enter your EasyMail Plus details as follows: 

Your name Enter the name that you want to appear in the From field 

when you send emails. 

E-mail address Enter your full EasyMail Plus email address. 

Account type If you want to view your EasyMail Plus emails in Outlook but 

also keep a copy in EasyMail Plus, select IMAP from the 

drop-down list. 

If you want to download your emails to your computer and 

then delete them from EasyMail Plus, select POP3. The 

drawback to using this option is that you can only access 

your emails from the current computer, and they will no 

longer appear in EasyMail Plus. 




User Name Enter your full EasyMail email address – not just the user 

name part you use to log into EasyMail. 

Password Enter your EasyMail Plus password. 

When you have finished entering the account details, leave the ‘Test Account Settings 

by clicking the Next button’ box ticked and click Next to check that the details work. 

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8. If you see the congratulations message above then you have successfully completed 

setup of your EasyMail Plus account in Outlook. Click Close and then Next. 


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How to configure Outlook Express 

1. In Outlook Express, go to the Tools menu and select Accounts. 

2. Under the Mail tab, click Add and select Mail. 

3. Enter the required ‘Display name’ (the name that you want to appear in the From field 

when you send emails) then click Next. 

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4. Enter your EasyMail Plus email address and click Next. 

5. From the incoming mail server drop-down select IMAP and enter the incoming and 

outgoing mail server names as follows: 

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Click Next. 

6. Type your full EasyMail Plus email address and password, then click Next. 

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Server names and ports 

The following information may be required by your network administrator to enable 

Outlook to communicate with EasyMail Plus. 

Service Server address and port 

IMAP (email read) imap.easymail.ifl.net:143 

POP3 (email read) pop.easymail.ifl.net:110 

SMTP (email send) post.easymail.ifl.net:25 

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October 2010 

© RM 2010

RM EasyMail Plus - Configuring Outlook to receive EasyMail Plus ...

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