FinalAnnReport 2004 _artwork - Hugha.co.uk

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BSES EXPEDITIONS | ANNUAL REPORT 2004 The Hon Treasurer, Mr Michael Reeve, explained the accounts which had been passed by the auditors. There had been a small surplus at the end of the financial year 2003/2004. The large deficit of the previous year had been due to a change in the financial year, meaning that there had been no income during the measured period. He thanked Spofforths for their continued help and support. All 2004 expeditions had come in under budget. Acceptance of the accounts was proposed by Tony Whiting and seconded by Joyce Pearce. Spofforths were appointed as auditors for the next financial year. Peter Harvey, Sarah Mayer, Owen Mountford and Richard Williams were elected to Council. The AGM received the names of those Leaders and YEs who had successfully completed the 2004 expeditions (Iceland, Svalbard and Tanzania). They had already been elected to membership of the Society at the Council meeting on 9th December 2004. Their names had been posted prior to the AGM. The Chairman welcomed them to the Society. The AGM received the names of the Chief Leaders of 2005 expeditions to Natal (Chris Blessington), Norway (Stephen Saddler), Peru (Malcolm Bell), Svalbard (Trevor Clarke) and Svalbard Spring 2006 (Dave Thompson). There were no other resolutions for the AGM. In open discussion, various subjects were raised; they will be considered by Council and Committees as appropriate. Geoff Billington asked whether the increase in numbers was a result of an increase in Young Leader applications or Young Explorer applications. The answer was "Both". 20 THE ANNUAL GENERAL MEETING, AND ANNUAL BUFFET DINNER, Sarah Mayer was concerned that the withdrawal rates would affect the high application rate reported. The President expressed concern about whether we had the scope to actively reach out to more schools. Teddy Watson emphasised that the fundraising effort should result in lowering the YE contribution, which will naturally expand the reach into a wider variety of schools. David Martin asked whether the Society would regain financial viability if it achieved the level of YE numbers which existed in the 1990s. The Chairman replied that this was the case. Sarah Dunne described a successful alumnus fundraising example from Birmingham University, involving telephone calls followed up by personal letters. It was suggested that we ask YEs to help in the alumni effort. Teddy Watson explained that the current order of priority for the fundraising campaign is trusts and companies and targeting alumni will follow once the new membership database has been established. Geoff Billington emphasised the importance of the Society acting as a business and increasing its marketing skills. Duncan Mackay highlighted the importance of doing school presentations in as many schools as possible. Brian Needham asked if the Society would be able to keep administrative and management costs the same and continue to run four expeditions if the YE numbers increased to 250. Ian Ashwell said that the reserves reflected the stock market trend. Brian Needham said that maintenance of the reserves relied upon raising £100,000 - £150,000 per year from fundraising. He believed that it was unrealistic to rely on this level of funding, which had not previously been achieved. The Chairman said that the reduction in our reserves in 2003 was due to the change in financial year and lower YE numbers in that year. He stressed that the reserves were no longer falling and were now stable. The Chairman reported on the operating deficit. He explained that, if fundraising was unsuccessful, expedition costs may have to be increased. However, he believed that the fundraising targets were realistic and showed an illustration of the amount raised by fundraising in previous years to demonstrate this.
Maurice Dybeck asked why the expeditions could not cover their own costs. He remarked that Brathay mounts expeditions using only one office member and volunteers and only 20% of the expedition cost is for administration. Teddy Watson said that the most important aim of the fundraising campaign is to lower YEs’ contributions in order to provide a wider range of young people with this opportunity. Graham Pitchfork said that fundraising is an essential part of the running of any charity. Matt Tinsley believed that increasing YEs’ contributions would be extremely detrimental to BSES’ survival. Tony Whiting reported that he had opposed the business strategy at Council. He believed the Chairman had explained the business plans well but would like to know a considered "worst case" strategy existed in case the target option is not met. The Chairman is in the process of developing a ‘worst case’ business plan to present at the next round of committee meetings. Geoff Billington requested that Council discuss the ideas suggested at the AGM. He suggested that the website be updated more frequently and that we use the internet to reach young people as well as teachers. Ian Ashwell reported that in 1992/93 much effort was made by Peter Steer trying to contact lapsed members of the Society. Two black folders containing his results may exist in the Office. Sarah Mayer said that the contents of both folders had already been incorporated into the existing database. Geoff Billington offered to be the Point of Contact for Yukon 1991 and to assist with planning for the 75th Anniversary. The next AGM would be held on Saturday 28th January 2006. There being no further business, the Chairman closed the meeting at 12.50pm. PRESENTATION OF THE EXPEDITION REPORTS This year VIP guests were Mr Fridrik Adolfsson (Iceland Air), Dr Ian Y Ashwell (Patron), Mr Edwin Bailey (Ingeniør Paulsen AS / Spitsbergen Travel), Lady Bishop PRESENTATION OF THE EXPEDITION REPORTS | JAN 2005 EXPEDITION PRESENTATIONS SATURDAY 29TH JANUARY 2005 (Patron), Mr Chris Burns (Cotswold), Mr Manoj Chitnavis (Exeter School), Mrs Sarah Christie, Mr Garry Doyland (Camden School for Girls), Mr Maurice Dybeck (Explorer Films), Mrs Marilyn Garces (Mercers Company), Vice Admiral Michael Gretton (Director Duke of Edinburgh’s Award and Patron), Mr Robert Griffin (Exeter School), Mr William Joyce (Dean Close School), Admiral Sir John Kerr, Mr Derek Marshall, Mr Alex Minajew (The Scouts Association), Mr Phil Nichols (Air Cadets), Air Commodore Graham Pitchfork (Patron), Mrs Sue Osborne (Mercers Company), Mrs Anne Ulset (Information Officer Royal Norwegian Embassy), Lt Col Philip West, Mr Richard Whitbread (Cotswold). Other guests included benefactors and representatives of schools which have been strong BSES supporters, and many friends and relations of 2004 leaders and Young Explorers. The President introduced the afternoon, and outstanding presentations were given by members of the 2004 expeditions, namely Iceland, Svalbard and Tanzania. Following the expedition reports the President presented awards to the Chief Leaders of the 2004 expeditions to reflect the Society’s gratitude for the enormous amount of work which they put in. These were Brian Needham (Iceland), John Ramwell (Svalbard) and Colin Nicol (Tanzania). The President then presented Key Travel prizes to the winners of the Expedition Journal Competition. These were Megan de Silva (Tanzania), Paul Heron (Svalbard), Andrew Prestt (Iceland) and Katie Parry (Svalbard). Key Travel is the travel agent which organised the majority of our flights in 2004. At the end of the afternoon, the President toured an exhibition of expedition displays and spoke to the majority of YEs attending. GATHERING DINNER This year we went to Jury’s Hotel in Great Russell Street. The evening consisted of a formal dinner followed by a disco. It was a resounding success and 185 attended, considerably more than last year. At the end of the dinner, a raffle raised over £530 for the Society. The annual dinner is a good end to a thoroughly enjoyable day, and we hope that it will continue to be popular. 21
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Page 3 and 4: I am pleased to report that the num
Page 5 and 6: BSES EXPEDITIONS OFFICERS AND COUNC
Page 7 and 8: major risks. A review of potential
Page 9 and 10: Statement by the Trustees The summa
Page 11 and 12: En route to snow and ice training I
Page 13 and 14: TANZANIA 2004 The Mountain of God E
Page 15 and 16: Survey Fire on the rim of a sunken
Page 17 and 18: Tunabreen glacier The mountaineerin
Page 19: THE ANNUAL GENERAL MEETING, EXPEDIT
Page 23 and 24: STAR SCHOOLS 2004 Schools from whic

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