Download - Ministry of Manpower

16
• define the flexible work option
• explain who would be suitable for
each option
• explain how to write a proposal for
approval (or provide a standard
form or format)
• answer any questions that employees
may have regarding the options.
A sample of the format for company
guidelines is at Appendix B.
The proposal form should include:
* Rationale: The business reasons as
well as employee’s personal reasons
for requesting for a flexible work
arrangement.
* Personal characteristics:
Characteristics of the employee
that would be suitable for the
particular option.
* Benefits: How it benefits both the
organization as well as the employee.
* Concerns: Any anticipated obstacles
and measures to monitor and
resolve them.
* Impact: Impact on colleagues and
how assignments with co-workers
can be coordinated.
* Communication process: How
colleagues, clients and
management can be kept in touch
and informed about work status.
* Schedule of work: For
telecommuting, a balanced
schedule between off-site and
office work days must be
maintained, so that the employee
does not feel isolated.
* Trial period: A reasonable period of
time to evaluate whether the flexible
work arrangement is effective.
* Technical arrangements: Whether
any training or technical support is
required.
* Monthly budget: To assess if any
additional equipment or set-up is
required. For telecommuting
option, whether additional off-site
expenses are required.
* Additional points to address for
telecommuting work options:
- Security: To address the concerns
about the use of confidential and
proprietary information outside of
the office and how this
information will be protected.
- Alternative workspace: Includes
the description and location of a
dedicated workspace for