County of Allegheny City of Pittsburgh

COMPANY NAME_________________________________________________________________________
SPECIFICATIONS for ATHLETIC SUPPLIES AND EQUIPMENT SPEC# 6098 PAGE 2 of 4
By signing their bid, the supplier certifies and represents to the County that the supplier has not offered, conferred or
agreed to confer any pecuniary benefit or other thing of value for the receipt of special treatment, advantaged,
information, recipient’s decision, opinion, recommendation, vote or any other exercise of discretion concerning this IFB.
Questions about this specification
Suppliers are permitted to address questions about this specification by sending them in writing to the following contact
no later than 8:00amEST on Friday, December 19, 2008:
Cindy Spence
e-mail: cindy.spence@alleghenycounty.us
Fax: 412/350-5883
Bid Submission
Bidders are requested to submit one original and one photocopy of their bid (they shall both be in the same sealed
envelope). Bidders must include their company name and address, RFB for ATHLETIC SUPPLIES AND
EQUIPMENT, Specification Number 6098 and opening date, on the outside of the envelope. Bids are due at the
County Controller’s Office, Allegheny County Courthouse, 436 Grant Street, Room 104, Pittsburgh, PA 15219. Bids shall
be accepted in person, by U.S. Mail or by private courier service. No bids shall be accepted via oral or e/mail
communication, telephone or fax transmission.
Catalogs
If a company bids a percentage discount from the catalogs in this specification, it shall include along with its bid four (4)
copies of the current editions of those catalogs as well as four (4) current price lists only if the price lists are not noted in the
catalogs. Additionally, if a supplier is awarded a contract which includes a percentage discount from a catalog’s price list,
any resultant quotation shall indicate the awarded discount from the most current price list. Awardees shall provide a copy of
any price list from any resultant awarded catalogs to any department requesting this information. Awardees shall also
provide to using departments any updated catalogs/price lists during the period of contract if requested.
Approved Equal Products
If a company is bidding an “approved equal” product to the individual items listed in the specification, the company
shall submit along with its bid detailed manufacturer’s descriptive literature/specifications stating that the item(s)
meets or exceeds stated or manufacturers’ specifications. If a supplier is requested to send an item(s) for product
comparison, it shall send it to Cindy Spence whose mailing address is indicated in this specification so that she
receives it within seventy-two (72) hours after the request is made or the item(s) may be subject to rejection.
Companies shall submit samples free of charge and shall clearly mark the item with the word “Sample” along with the
bidder’s name, address, and contract item number clearly noted.
Delivery Requirements
All orders must be delivered within ten (10) business days from the date on the purchase order with the exception of
pitching machines which must be received within nineteen (19) days from the date on the purchase order. The City of
Pittsburgh will not accept any partial orders on the orders it places.
While the quantities listed in this specification are approximate only, all items listed must be available for purchase
during the period of contract in minimum quantities as follows:
a. One (1) dozen units each: all baseballs, softballs, practice and pitching machine balls, whistles and lanyards
b. Sets: bases
c. Pair: leg guards
d. Each: pitching machines
e. Each: all other items unless noted.