County of Allegheny City of Pittsburgh

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COMPANY NAME_________________________________________________________________________ SPECIFICATIONS for ATHLETIC SUPPLIES AND EQUIPMENT SPEC# 6098 PAGE 2 of 4 By signing their bid, the supplier certifies and represents to the County that the supplier has not offered, conferred or agreed to confer any pecuniary benefit or other thing of value for the receipt of special treatment, advantaged, information, recipient’s decision, opinion, recommendation, vote or any other exercise of discretion concerning this IFB. Questions about this specification Suppliers are permitted to address questions about this specification by sending them in writing to the following contact no later than 8:00amEST on Friday, December 19, 2008: Cindy Spence e-mail: cindy.spence@alleghenycounty.us Fax: 412/350-5883 Bid Submission Bidders are requested to submit one original and one photocopy of their bid (they shall both be in the same sealed envelope). Bidders must include their company name and address, RFB for ATHLETIC SUPPLIES AND EQUIPMENT, Specification Number 6098 and opening date, on the outside of the envelope. Bids are due at the County Controller’s Office, Allegheny County Courthouse, 436 Grant Street, Room 104, Pittsburgh, PA 15219. Bids shall be accepted in person, by U.S. Mail or by private courier service. No bids shall be accepted via oral or e/mail communication, telephone or fax transmission. Catalogs If a company bids a percentage discount from the catalogs in this specification, it shall include along with its bid four (4) copies of the current editions of those catalogs as well as four (4) current price lists only if the price lists are not noted in the catalogs. Additionally, if a supplier is awarded a contract which includes a percentage discount from a catalog’s price list, any resultant quotation shall indicate the awarded discount from the most current price list. Awardees shall provide a copy of any price list from any resultant awarded catalogs to any department requesting this information. Awardees shall also provide to using departments any updated catalogs/price lists during the period of contract if requested. Approved Equal Products If a company is bidding an “approved equal” product to the individual items listed in the specification, the company shall submit along with its bid detailed manufacturer’s descriptive literature/specifications stating that the item(s) meets or exceeds stated or manufacturers’ specifications. If a supplier is requested to send an item(s) for product comparison, it shall send it to Cindy Spence whose mailing address is indicated in this specification so that she receives it within seventy-two (72) hours after the request is made or the item(s) may be subject to rejection. Companies shall submit samples free of charge and shall clearly mark the item with the word “Sample” along with the bidder’s name, address, and contract item number clearly noted. Delivery Requirements All orders must be delivered within ten (10) business days from the date on the purchase order with the exception of pitching machines which must be received within nineteen (19) days from the date on the purchase order. The City of Pittsburgh will not accept any partial orders on the orders it places. While the quantities listed in this specification are approximate only, all items listed must be available for purchase during the period of contract in minimum quantities as follows: a. One (1) dozen units each: all baseballs, softballs, practice and pitching machine balls, whistles and lanyards b. Sets: bases c. Pair: leg guards d. Each: pitching machines e. Each: all other items unless noted.
COMPANY NAME_________________________________________________________________________ SPECIFICATIONS for ATHLETIC SUPPLIES AND EQUIPMENT SPEC# 6098 PAGE 3 of 4 Period of Contract: February 1, 2009 through January 31, 2010 OPTION TO EXTEND The Division of Purchasing and Supplies, reserves the right, upon notice to the supplier, to extend the Contract or any part of the Contract for up to three (3) months, upon the same terms and conditions after the indicated expiration date as described in the Contract. This will be utilized to prevent a lapse in Contract coverage for the goods or services indicated on the Contract, and only for the time necessary to enter into a new Contract. When applicable, an extension notice will be issued defining the exact extension of the Contract; all other terms and conditions of the extended Contract will remain in full force and effect. CITY OF PITTSBURGH & COUNTY AUTHORITY USAGE Notwithstanding that, bids have been solicited and let in the name of the County of Allegheny; any of its authorities as well as the City of Pittsburgh may purchase any item of personalty under a County contract to be awarded to the bidder. The bidder agrees to deliver any materials ordered by its authorities as well as the City of Pittsburgh. The County, however, shall not be liable to the bidder by reason of such purchases since the permission granted to buy under existing contracts by the County is for convenience of the other public bodies who shall be deemed to have made contracts in their own names, using the contract procedures of the County solely to satisfy existing requirements of law relating to purchases by public bodies. INSURANCE The supplier shall obtain and maintain during the life of the Contract, with an insurance supplier rated not less than A- by A.M. Best, authorized to do business in the Commonwealth of Pennsylvania, the following insurance requirements: Automobile Liability. Bodily injury and property damage liability covering all non-owned and hired automobiles for limits of not less than $1,000,000 bodily injury each person, each accident and $1,000,000 property damage, or $1,000,000 combined single limit - bodily injury and property damage. Bodily injury and property damage liability covering all owned automobiles for limits of not less than $300,000 bodily injury each person, each accident and $300,000 property damage, or $300,000 combined single limit – bodily injury and property damage. Commercial General Liability. Bodily injury and property damage liability as shall protect the Supplier and any subcontractor performing work under the Contract, from claims of bodily injury or property damage which arise from operation of the Contract, whether such operations are performed by the supplier, any subcontractor, or anyone directly or indirectly employed by either. The amounts of such insurance shall not be less than $1,000,000 bodily injury each occurrence/aggregate and $1,000,000 property damage each occurrence/aggregate, or $1,000,000 bodily injury and property damage combined single limits each occurrence/aggregate. This insurance shall include coverage for products, operations, personal injury liability and contractual liability, assumed under the indemnity provision of the Contract. Worker’s Compensation and Employers Liability. The supplier shall meet the statutory requirements of the Commonwealth of Pennsylvania, $100,000 per accident limit, $500,000 disease per policy limit, $100,000 disease each employee limit Proof of Insurance. The supplier shall not commence any work in connection with the Contract until it has obtained all of the foregoing types of insurance and proof of such insurance has been approved by County. The supplier shall not allow any subcontractor to commence work on its subcontract until all similar insurance required of the subcontractor has been obtained and approved. Deductibles. The County shall be exempt from, and in no way liable for any sums of money, which may represent a deductible in any insurance policy. The payment of such deductible shall be the sole responsibility of the supplier and/or subcontractor providing such insurance.
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County of Allegheny City of Pittsburgh

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