clive booth student village 2012/13 - Oxford Brookes University

CLIVE BOOTH 

STUDENT VILLAGE 

2012/13 

Hall of residence information

Blocks A, C, K, L and M 

Clive Booth Student Village 

John Garne Way 

Oxford 

OX3 0FE 

Blocks B, F, G, H and J 




OX3 0FF 

Telephone 01865 485013 

WHERE YOU’LL LIVE 

Blocks N, P, Q, R and S 




OX3 0FN 

Blocks T, V, W and X 




OX3 0FW 

KEY: 

1 Cheney Student Village 

2 Clive Booth Student Village 

(ensuite) 


4 Crescent Hall 

5 Harcourt Hill Hall and 

Westminster Hall 

6 Lady Spencer Churchill Hall 

7 Paul Kent Hall 

8 Warneford Hall 

Blocks A to E 

Clive Booth 

Postgraduate Centre 

John Garne Way, Marston 

Oxford, OX3 0FN 

Blocks F to K 

Clive Booth 

Postgraduate Centre 

John Garne Way, Marston 

Oxford, OX3 0FP 

Telephone 01865 485022/5014 

email cbsv@brookes.ac.uk

CONTENTS 

02 Welcome from the 

Village Managers 

03 Village facilities 

04 Occupying your 

accommodation 

06 Environmental impact 

and recycling 

07 Health and safety 

08 Frequently asked 

questions 

UUK/Guild HE Code of Practice for 

the Management of Student Housing 

Oxford Brookes University Halls of 

Residence and Accommodation Services 

comply with the Code of Practice; every Hall 

Office holds a compliance folder which is 

available for you to look at if you wish. 

Further information on the Code can be 

found at: www.universitiesuk.ac.uk/ 

PolicyAndResearch/Guidance/ 

AccommodationCodeofPractice 

Hospitality Services are committed to 

providing a professional and friendly 

service that values you as an individual. 

Clive Booth Student Village 01

WELCOME FROM THE VILLAGE MANAGER 

We are here for you 

and aim to make your 

experience of study 

and social life an 

enjoyable one. 

‘’I am 


Welcome to Oxford Brookes University on 

behalf of the Hospitality Services Department, 

part of Estates and Facilities who manage the 

Halls of Residence. 

Becky Allen, the Office Manager at Clive Booth Student Village and I 

am delighted to welcome you to the largest and possibly the most diverse 

hall of residence at Oxford Brookes University. I will be responsible to 

ensure you get the best support and customer service when you report to 

the Hall Office and during out of office hours. To contact us, please come 

to the Hall Office or send us an email to CBSV@brookes.ac.uk 

I realise you will receive a lot of information from the University, especially if 

you are a new student. However, this booklet is designed to provide you 

with specific information on your accommodation. It will help you to settle 

down and make the most out of your time with us at Clive Booth. I would 

also like to remind you that when you sign and accept your license to 

occupy, you are agreeing to the regulations set out in these documents. If 

you are unsure about anything, please ask any staff member and we will 

do all we can to help you. 

On behalf of all my colleagues, I would like to wish you an enjoyable and 

successful year. 

With very best wishes 

My name is Gary Carter, I am the Operations Manager at Clive Booth 

Student Village. I head up a friendly team of 5 Team Supervisors and 

3 operational teams consisting of 36 Domestic & Portering staff along 

with 4 Handypersons providing the cleaning support & first response 

maintenance services for you. It is important to us that the services 

we provide for you are delivered in the most friendly, efficient and 

supportive manner. Our intention is to ensure your stay with us is 

as comfortable, clean and secure as possible. 

Further, living in a diverse and dynamic environment can be a challenge 

for some students being the first time not living at home – we have a 

great deal of knowledge and experience and are here to help students 

adapt and meet these challenges should you need it. We share in your 

aspiration to achieve academically and will do everything we can to 

ensure your living environment is conducive to study and rest and 

providing you with the best possible student experience.

VILLAGE FACILITIES 

Clive Booth Student Village consists of ensuite and non ensuite 

accommodation and is home to 1,600 students and 12 family flats. 

Generally, there are five/six study bedrooms per flat although the 

Postgraduate Centre will vary. There are seven small laundry rooms for 

blocks A, B, C, F, G, H, J, K, L and M; one central laundry room for 

blocks N, P, Q, R, S, T, V, W and X and one laundry room (B Block) in 

the Postgraduate Centre. All the laundrettes are open 24 hours. 

Your bedroom 

Your bedroom has a bed-base and mattress, 

mattress protector, desk and desk chair, reading 

lamp, wardrobe, curtains and an easy chair. 

Vacuum cleaners are provided and it’s up to you to 

keep your room clean and tidy. There are pinboards 

for posters, etc so please don’t pin or stick 

items to the walls. You are responsible for your 

room and you should complete the inventory form 

and hand it in at the Hall Office. 

NOTE: you must bring your own bed linen. For 

those of you who arrive without any we have a 

very small stock of bedding sets that you can buy 

(duvet, pillow, duvet cover, sheet and pillow case) 

subject to availability. 

Fridges and freezers 

Kitchens are normally equipped with a standard 

fridge freezer shared by six people. If you are 

planning to shop for groceries before you arrive 

please remember that storage for chilled/frozen 

food is limited. 


OCCUPYING YOUR ACCOMMODATION 

Arriving at hall 

Arriving at your accommodation can be busy time. 

Please refer to the table below for advisable time 

slots which is listed by surname. If you cannot make 

your time slot please try to arrive between 10.00 

and 18.00 on Saturday or Sunday. 

Should you be arriving outside these times, please 

make arrangements in advance by contacting the 

Hall Office on 01865 485014. 

SURNAME 

Given these days when the Hall Office issue keys 

will be extremely busy, can we kindly request that 

only the licence holder (student) present 

themselves at the reception area with all 

completed paperwork. 

Mail 

SATURDAY 15 

SEPTEMBER 

If your mail is properly addressed it will be 

delivered to a post box that is for your flat only. 

Appointed carriers will deliver parcels to your flat. 

Please note we cannot sign for parcels or 

registered mail at the Hall Office. 

The address for your hall is printed inside the front 

cover of this booklet and should be preceded by 

your name and room number/letter. 


SUNDAY 16 

SEPTEMBER 

A-C 10.00-11.15 10.00-11.15 

D-G 11.15-12.30 11.15-12.30 

H-L 12.30-13.45 12.30-13.45 

M-P 13.45-15.00 13.45-15.00 

R-S 15.00-16.15 15.00-16.15 

T-Z 16.15-18.00 16.15-18.00 

Data and phone lines 

There is a network point in your room and subject to 

the relevant rules and regulations; you can connect 

to the University network. Once you have enrolled 

on your course and have been issued with a 

student number then you will be able to access this 

facility. This service is included within your hall fees. 

There are Wi-Fi spots during fresher’s week. Please 

contact the Hall Office for more information. 

Information on the hall network can be found at: 

www.brookes.ac.uk/services/cs/gettingonline/ 

Mobile phones 

Many students use mobile phones. These will 

either be ‘pay-as-you-go’, or contract: 

n ‘Pay-as-you-go’ phones are bought for a one-off 

purchase price. Calls and texts are paid for by 

buying top-up cards from local shops. 

n Contract phones are bought for a lower one-off 

payment, but you are contracted for one year 

with a monthly payment. This usually includes a 

package of calls and texts and is generally 

cheaper for medium to high use customers. 

There are many mobile phone shops in Oxford and 

‘pay-as-you-go’ phones can also be bought from 

most supermarkets and some local shops. You 

may find that some of the best deals are on the 

internet. 

Voice over Internet Protocol 

If you need to contact the Hall staff while you are 

in halls, you will be able to do this, once you have 

registered at the University, using your Google 

account. To contact the outside world, you will 

need a VoIP provider (e.g. Google, Skype, etc). 

The advantages of this system are: 

n Free installation and calls using the software 

application 

n Competitive rates when calling landline 

telephones or mobile phones

n Easy to install and use (more information will be 

provided in the Welcome folder) 

n Able to use from Smart phones, laptops, tablets, 

etc. 

You can also purchase a number from the VoIP 

provider of your choice so you can be contacted 

by anyone who uses a landline telephone. 

CIMS (Centralised Information 

Management System) 

Once you have enrolled on your course you will be 

sent a ‘CIMS invite’ from the Hall allowing you to 

access CIMS. 

CIMs is an on-line communication system that 

enables you to find out more important updates from 

the Hall; useful contacts and documents; report 

maintenance issues; advise the Hall of when you are 

going to be absent and when guests are staying. 

It’s a useful tool we’ve introduced to make the Hall 

more accessible as it’s on-line, but it would be great 

to have you pop by the Halls Office in person too. 

Overnight absence 

You may come and go as you please, but for 

safety purposes, we must know if you are going to 

be absent from your room overnight. Absence 

forms can be completed via CIMS alternatively 

there are absence forms in your flat kitchen, which 

must be completed, and posted in the Hall Office 

letterbox. 

Vacation arrangements 

Your room is available to you throughout the 

Christmas and Easter vacations; if you do not wish 

to remain in hall, you can still leave all your 

possessions in your room. During these times, you 

will need to inform us when you are not on site for 

security and safety purposes. 

Should you need to stay in Oxford for academic 

purposes over the summer vacation then there will 

be a limited number of rooms at a designated hall 

for renting out on a weekly basis this is on a strictly 

first come basis. 

Students are not allowed to rent out their rooms 

directly to another student. This is called subletting 

and is illegal and in breach of Student Hall 

Regulations. Any swaps need to be done through 

the Accommodation Office. 

What to do when you leave 

At the end of your Licence to Occupy you will be 

required to vacate your room by 09.00 and return 

your room keys to the Hall Office. Please contact 

the reception to make arrangements if you are 

leaving before this time. 

Each resident will be expected to leave their room 

and communal areas clean and tidy. All furniture 

and items must be arranged in the same place as 

when you arrived. Items missing or damaged are 

charged to you for replacement. Ensure that you 

hand in your room key to the Hall Office prior to 

your departure. 

At the end of your Licence to Occupy, any 

belongings which are left in your room will be 

stored for two weeks and we will try to contact 

you. If after two weeks we have not had any 

contact from you then we will send the items to a 

charity shop or they will be disposed of. If you 

have contacted us and cannot collect your 

belongings within two weeks, there will be a 

storage charge until such a time as you collect 

them. However, we cannot store your items longer 

than four weeks and after this time they will be 

disposed of as outlined above. 


ENVIRONMENTAL IMPACT 

AND RECYCLING 

There is evidence in the press and on television of 

the global environmental impact of human 

activities. The University would like all residents 

and staff to play their part in reducing this impact. 

Heating 

The University is bound by legislation and approved 

codes of practice which determine the temperature 

levels within its buildings. The heating for the halls is 

controlled centrally within the Buildings and Estates 

Department. You should be aware that once a 

building has reached the required temperature the 

thermostat will then switch off the radiators. So if 

you have no heating, consider if the flat has 

reached the required temperature. 

What you can do to help 

The main areas of concern are wasted electricity, 

gas, water and recycling. 

You can do your bit to help by: 

n switching off lights in rooms when not in use, i.e. 

switch off your bathroom light, lamp, room light, 

kitchen lights 

n while brushing teeth, turn the tap off 

n use a plug in the sink, do not let hot water pour 

away 

n for a single cup of tea, don't boil a whole kettle 

n put a jumper on or wear warm clothes 

n don't leave electrical items on standby, i.e. TV or 

mobile phone chargers, as they use the same 

amount of energy as if they were switched on. 

As far as possible, environmentally friendly 

chemicals are used to clean with. 

Recycling 

This is an important new initiative with Oxford City 

Council (OCC), supported by Oxford Brookes 

Students’ Union. We want it to be a success, so 


please help us succeed in this endeavour by 

segregating your waste as specified by the 

information provided in your kitchen. Most of your 

waste can be recycled at Clive Booth Student Village. 

Please recycle using the facilities in your kitchen. 

Please read notices located above the bins to 

ensure that you only put the correct materials into 

the recycling containers. Rubbish such as banana 

skins could contaminate the whole load and 

therefore the contents would be sent to landfill. 

Please be aware broken glass and crockery items 

should be wrapped in paper and disposed of in 

the landfill waste containers. Porters/Handymen 

will collect your landfill waste (black bags) on a 

Monday, Wednesday and Friday. Residents are 

required to take blue bags to the recycling stations 

at least once a week. These are located: 

1. Between S1 to S6 and T1 to T6 

2. Bottom of V Block 

3. Near G8 

4. to the right of L Block 

5. PG Block (rear of B Block) 

Residents are also required to place green glass 

boxes BY/UNDER GLASS RECYCLING SIGNS on 

Tuesdays and Thursdays between 07.00am and 

10.00am. 

You can make a difference – please make your 

contribution to help protect the environment. Clive 

Booth Student Village operates a re-use scheme, 

students on departure from halls can donate items 

for students to re-use or to charities, please 

contact the Hall Office for more information. 

Please be aware that failure to co-operate will result 

in charges being incurred by residents of a flat. 

IMPORTANT: 

We all have a responsible role to play in addressing 

the environmental issue of recycling waste. 

More information can be found on: 

www.brookes.ac.uk/about/sustainability

HEALTH AND SAFETY 

General maintenance 

During your time here at Oxford Brookes University 

your bedroom may require some maintenance 

work to be carried out. To report general 

maintenance, please do so in one of the following 

ways: 

n In person to the Hall Office 

n by completing the maintenance form on CIMS. 

When completing the request form please give as 

much information as you can i.e. location and 

description of fault. This will ensure the request is 

carried out as soon as possible. 

Fire alarm bells 

These are tested once a week usually on 

Wednesdays (please refer to the schedule in the 

flat kitchen); there will be a series of short bursts. If 

you hear a continuous alarm you must evacuate in 

the usual way. 

Health and Safety 

Oxford Brookes takes health and safety very 

seriously and as a result we have a regime of 

inspections and protocols, both internal and 

external. 

The following information is provided so you are 

aware of what the University is doing and to give 

you an understanding of these issues. If you have 

any questions or concerns about the attached 

please do not hesitate to contact the Hall Manager. 

ASBESTOS 

In some older halls you may find small stickers 

which indicate that asbestos is present. This 

alarms some residents. It shouldn’t, asbestos was 

a standard building material during the 1960s and 

the vast majority of buildings of this age will have 

low levels of asbestos. Asbestos is not dangerous 

so long as it is not disturbed. Oxford Brookes 

arranges for an independent survey to be 

completed on an annual basis and have placed 

these stickers to ensure that maintenance 

engineers know where it is and can work safely. If 

you would like more information on this subject it 

can be found at www.brookes.ac.uk/services/hr/ 

health_safety/docs/obuhsn35.html 

LEGIONELLA CONTROL 

Many residents will have heard of Legionella 

Disease but are unaware of what it is. This is a 

disease caused by bacteria that can be found in 

natural water sources e.g. water systems in 

offices, academic buildings, residential 

accommodation and houses. The route of infection 

is inhalation of bacterium in aerosol form. Oxford 

Brookes University has policies and procedures in 

place to manage risk from contamination in 

accordance with the current legislation and good 

practice. Site risk assessments have been 

completed and an approved specialist water 

treatment company has been appointed to 

undertake the necessary monitoring and 

maintenance activities. What this means for 

students in Halls of Residence, is that periodically 

access will be required to your room or flat to 

monitor the quality of the water. We will always 

give you notice when this will happen and as far as 

possible we will avoid exam periods. 


FREQUENTLY ASKED QUESTIONS 

1 Where are the nearest cash point, 

shops/supermarkets and pubs/restaurants? 

The nearest cash point is in the Helena 

Kennedy Student Centre next to the shop 

which is approximately 5 minute walk or the 

Main Foyer of the Gipsy Lane Site which is a 

10 minute walk. 

There are small Hospitality Services Shops on 

the Headington Campuses, there is a small 

shop on Grays Road or alternatively there are 

shops and supermarkets on Headington High 

Street which is approximately a 20 minute walk. 

There are various pubs and restaurants in 

Headington and St Clements which are 

approximately a 20 minute walk. 

2 How will be the flats be mixed? 

Accommodation is allocated via a random 

computer allocation system so your room 

could be on any floor and any direction. The 

flat will consist of a mixture of students who 

are of different genders, cultures and studying 

different courses. The only exception to this is 

those students who have longer contracts due 

to course requirements who are generally 

housed together. 

3 Will the accommodation be with 

undergraduates or postgraduates? 

Students who have requested postgraduate or 

mature undergraduate will be allocated to the 

new Postgraduate Centre. 


4 How much storage is provided in the 

kitchen or bedroom? 

Bedroom storage consists one floor to ceiling 

wardrobe and an under bed storage. 

Kitchen storage consists of one wall and one 

base unit per resident. 

5 How much to do my laundry? 

The laundry is provided by Circuit Laundry and 

costs £2.00 for a wash and 20p per 20 minute 

dry cycle. 

6 How to get to hall when first arrive in Oxford? 

SatNav with postcode OX3 0FN. 

If you arrive via the Airline or London Coaches 

then if you advise the bus driver that you want 

to get off at the Gipsy Lane Stop then it is 

approximately a 15 minute walk.

Where external websites have been 

referenced, these have been provided for 

information only and Oxford Brookes cannot 

accept responsibility for their accuracy. 

Oxford Brookes halls have signed up to 

the Universities UK code of practice, 

www.universitiesuk.ac.uk/acop/ 

All information correct at time of printing. 

Oxford Brookes is committed to the principle of 

equality. Our policies and practices promote equality 

of opportunity for all who study, work and visit our 

community. We seek to make the university an 

inclusive place to work and study and welcome 

applications from all sections of the community and 

from people at all stages of their life. To find out more, 

see www.brookes.ac.uk/services/hr/eod or 

contact the HR Team and Business Partnership 

Manager (Equal Opportunity and Diversity) 

+44 (0) 1865 485929.

To obtain a large-print copy of this publication or to enquire 

about other formats, please contact +44 (0) 1865 484848 or 

email query@brookes.ac.uk. 

4143_06/12_CSLE

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