MINUTES OF FULMER PARISH COUNCIL MEETING HELD ON ...

MINUTES OF FULMER PARISH COUNCIL MEETING HELD ON TUESDAY 13
MARCH 2012 AT 8.00pm IN THE VILLAGE HALL.
PRESENT: Mrs P A Vahey Chairman
Mr M C C Saxby Deputy Chairman
Mr R H Lamb
Mrs S Simkins
Mrs F Hall-Drinkwater
Mr B L Weild
Mr P R Kelly Clerk
IN ATTENDANCE: Mrs Isobel Dorling Infant School Governor
and Representative to
the Parish Council.
PRESS: Not present
POLICE: Not present
PUBLIC: Not present
P Q H
As there were no members of the public present, the Chairman declared no
PQH and opened the PC Meeting by welcoming those in attendance.
1. APOLOGIES: Mr A Godleman
Mr P Hardy (County Councillor) had intimated that he
might be in the United States and was not present.
Mrs A Cranmer had intimated that she might not be
present and was in fact not present.
2. MINUTES OF LAST PC MEETING HELD ON 7 February 2012:
The Minutes had been circulated prior to the Meeting and were reviewed and accepted as
an accurate record of the business conducted at that Meeting and signed by the Chairman.
3. ACTION OUTSTANDING FROM PREVIOUS MINUTES:
a. HS2 : Mrs Vahey stated that she had invited the MP, Mr Dominic Grieve (Attorney
General) to attend a Meeting and he has confirmed that he will attend on Friday 27 th . April
from 6.30 to 7.30 pm in the Village Hall to answer questions from the public on matters
concerning only HS2 and the Heathrow Spur Options.
b. Safety of Oak Trees’ overhanging dead branches in Cherry Tree Lane:
There was some discussion on this matter which is still of concern to Mrs Simkins. Mrs
Simkins referred to E-mail correspondence she had had with Mr P Hardy and from Si Khan to
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Peter Hardy in which it appears that a LAT (Local Area Technician) has made a site visit and
confirmed that the tree in question is not a Highways Tree and furthermore is not of
immediate danger to the Highway , thus there is nothing that the Highways Dept. can do. It
was agreed that a state of impasse appears to have evolved. In the circumstances Mrs
Vahey said she would arrange to meet Mr Price , in whose property the tree stands , to see
if she can persuade him to cut down the offending branch(es). ACTION: PAV
c. Newsletter Printing Costs: Mrs Vahey said that agreement in principle had been
established with the Fulmer Day organisers that a contribution to the printing costs may be
possible but the probable amount had not been agreed. Mrs Vahey to find out.
ACTION: PAV
d. Fulmer/Wexham Signplate on Framewood Road: There has been an exchange of
communications Stoke Poges /Wexham /Fulmer Parishes Councils concerning Stoke Poges
PC insistence to have this signplate removed. Wexham and Fulmer are not particularly
bothered about the signage since it does not constitute a boundary division but merely a
welcome sign to Fulmer on one side and Wexham on the other. Mrs Vahey will discuss with
Stoke Poges Parish Council. ACTION: PAV
4. MATTERS ARISING: None
5. COUNTY COUNCILLOR REPORT:
Mr Hardy was not in attendance and did not present a report.
6. DISTRICT COUNCILLOR:
Mrs Cranmer was not in attendance and did not present a report.
7. FSCA REPORT:
Mr Lamb gave the following report:
a. Mr Paul Colloff , General Manager , is now back from holiday.
b. Fulmer Cricket Club AGM took place on 21 st February. New members are being sought.
c. Internal refurbishing at the Pavilion will be complete by the end of May.
d. A leader is still required for the tennis club.
e. In response to the application submitted by Mr Kelly to BCC for funding in the amount of
£7,000 for work on the allotments driveway and Pavilion decking, Mr Lamb confirmed that a
grant of £3,700 has been authorised by BCC. The work has to be completed before the 31 st
March and an Invoice submitted to BCC by that date. Whilst the grant is very acceptable it is
unlikely that all the work can be completed for this 50% reduction in the amount requested.
Mr Saxby enquired of Mr Lamb if the Tennis Coach he had recommended had been in touch
with him. Mr Lamb confirmed that he had not been approached by him.
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8. FULMER INFANT SCHOOL REPORT:
Mrs Dorling read out the following report prepared by Mrs Cathy Hunt:
Mrs Hunt said she was delighted to announce that the school has been re-accredited with
the NACE ( National Association for Able Children in Education ) Challenge Award. An
Inspector has recently spent time at the school observing lessons, scrutinising work and
policies and interviewing children and myself. After a rigorous morning the Inspector was
very pleased to report that the school provides challenging education, ensuring that all
children have the opportunity to fulfil their potential. We are one of only 27 primary schools
in the country to regain this award !.
The Inspector was also very pleased with the extra curricular provision that the school
provides. Two more clubs have started since half term, a drama after school club and a
lunch time sports’ club, these, along with the well established French and Recorder clubs
enhance the education of all the children.
There have also been many improvements in the school’s environment. At one point during
half term there were 13 work men on site – my tea making skills improved enormously ! We
now have a splendid outdoor classroom where children enjoy working outside in the fresh
air. The playground markings have also been repainted with long lasting rubber so that the
playground looks a lot smarter and the children can see the games such as hop scotch. The
security of the school has also been greatly improved with a new fence at the back of the
site. As the children now have lap tops, rather than computers, there is no need for a
dedicated ICT suite so this space has been converted to a much needed staff room, this also
doubles up as a room for booster sessions for the children.
We had a very successful World Book event with the children bringing in their favourite
books to share. It was wonderful to see all the children enjoying reading each others’ books
at playtime.
The parents continue to raise much needed funds for the school and organised a ‘bag to
school’ day this month which raised a magnificent £420.
We now look forward to the Easter bonnet parade on March 16 th .
9a. REVIEW PLANNING MATTERS:
NEW APPLICATIONS:
PROPERT REF. APPLICATION FOR PLANNING AUTH. / PARISH
COUNCIL COMMDENTS
Mr James Coope
Temporary (1 year) use of Activity started in Dec. 2011.
Low Meadows Farm land and buildings as site NG did not think they
Windsor Road
storage depot and support needed Planning permission,
accommodation for National but SBDC think otherwise.
Grid maint. Project for Hence retro. application. In
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12/00342/FUL overhead lines. month 4 of 12 month proj.
Mrs S Roberts
Valley Cottage
Windsor Road
12/00272/CLUED
Mr Michael Stevens
Fulmer Common House
Fulmer Rise
Fulmer Common Road
12/00300/FUL
Dr. Hemantha Kumar
White House
Windmill Road
Fulmer
12/00283/VC
Mr Jeff Sparrow
AMBERWOOD
Fulmer Common Road
Fulmer
12/00258/XFUL
OLD APPLICATIONS:
Mr Matthew Evans
The Birches
Windmill Road
Fulmer
12/00170/FUL
Mr Joe Rooney
Land at Alderbourne
Cottage (B) (Area) 1
Fulmer Lane
Certificate of Lawfulness for
continued breach of
agricultural occupancy
restriction.
Re-modelling of porch and
roof.
Revised location of garage
On previously approved redevelopment.
Extension to time limit
imposed on Planning
Permission 09/00100/FUL:
Replacement detached
dwelling and garage.
(Amendment to planning
permission 08/01386/FUL).
Replacement detached
dwelling.
Change of use of land to 2
gypsy and traveller pitches,
retention of workshop,
office, restroom, entrance
gates, fencing and
hardstanding for occupation
by applicant and family, and
change of use of chalet
building from residential to
washroom, toilet and utility
to serve the site.
Apparently been occupied
for over 30 years by nonagricultural
workers thus
likely to be a formality.
Doesn’t affect neighbours
etc. mostly down to
technical issues of whether
allowable under guidelines.
Neighbours concerned
whether move of garage will
be followed by re-route of
driveway. No indication on
Plans but have raised issue
with SBDC as builders have
implemented a ‘temporary’
site entrance directly on to
Windmill Road.
SBDC will have to decide if
any changes to regulations
would now cause this
Application to fail.
Approval granted subject to
some caveats.
)
)
)
)Mrs Vahey has written a
)letter dated 21 February
)2012 to the Chief Planning
)Officer of SBDC registering
)the Parish Council’s
) objections to these 2
)Planning Applications.
)
)
)
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12/00153/FUL )
)
)
Mr Eddy Ellis
Land adjacent to
Alderbourne Cottage (Area2)
Fulmer Lane
12/00162/FUL
Mr & Mrs Kelly
Fulmer Dell
Windmill Road
Fulmer
12/00109/FUL
Mr P Virdi
FREDITH
Fulmer Common Road
Fulmer
11/02082/FUL
Pickeridge Farm
Stoke Common Road
10/00091/FUL
PLANNING ENFORCEMENTS:
“Downings”
Fulmer Rise
Fulmer Common Road
11/10119/ENBEOP
Fulmer Common House
Fulmer Common Road
Complaint: 356312
Fulmer Wood Farm
Fulmer Common Road
10/00835/FUL
Retention of part of stone
surfaced hardstanding.
Erection of post and rail
fencing.
Rear conservatory. REFUSED
)In addition, it is understood
)that SBDC have received 32
)other letters of objection.
PERMISSION NOW
REFUSED
Replacement dwellinghouse. REFUSED – Proposed
building too large.
Care Home Application and
Property extensions.
Alleged unauthorised earth
works – no planning consent
requested.
Reported June 2011
Awaiting re-submission by
developer with
Environmental Report.
No further info. from Mr
Cleeve the Planning
Enforcement Officer since 6
Jan. 2012. Mrs Vahey to
write to SBDC. MONITOR
Temporary access. General permitted dev. but
access must be removed and
reinstated on completion of
Retro. application for access
road and hard standing.
work. MONITOR
REFUSED. Appeal lodged but
refused.
MONITOR
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INVESTIGATIONS:
Fulmer Plant Park
Cherry Tree Lane
Fulmer
“ ASTREA “
Alderbourne Lane
Fulmer
SBDC investigating new
driveway that does not
appear to match the
approved Plans.
Installation of a static
caravan to be investigated.
Mrs Simkins commented
that she understands a
Planning Application is to be
submitted.
Mrs Simkins commented
that cards have been left at
the site enquiring why the
caravan is there and how
long will it be on the site ?
No responses received.
Hunters End Demolition of existing Mr Saxby commented that he
Hay Lane dwelling. had asked the Enforcement and
12/10053/ENCOND Monitoring Officer to investigate
now that the replacement dwelling
appeared to be occupied.
9b. STATUS REPORT:
RECREATION GROUND AND ALLOTMENTS:
Mr Kelly advised the Meeting that due to the urgency involved an Order had been placed on
ROOTS to carry out the work of resurfacing the driveway running along the allotments to
the children’s playground area. This work will commence during the week beginning 19 th .
March and complete by the end of March when an Invoice will be submitted to BCC as
requested by them.
HIGHWAYS:
i. Footway extension by bridge:- Has been marked out and completion now promised by
31 st . March. Mrs Dorling referred to a telephone conversation that she had had with Mr Ken
Moloughney of BCC Highways Dept. on 12 March and summarised briefly the main points of
discussion as follows:-
a. Railings/bollards along this stretch of pavement. BCC would not support these on safety
grounds. BCC would however support a solid white line painted along this stretch to alert
drivers.
b. Extension of zig-zag lines outside school. KM to write to Mr and Mrs Bates about
extending in front of their house – otherwise will extend up to the garage entrance track for
Alhussen Gardens. KM will advise when response received from Bates.
c. Walkway improvement. This area is called a safety margin for the narrow road – not a
walkway. Hence BCC would not allow a coloured surface (narrow road) nor footsteps to be
painted on margin. However they would improve the surface
d. Lollipop crossing on Fulmer Road. KM advised consult with Safer Routes to School –
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probably not viable because of lack of visibility on corner of road.
e. Flashing Lights indicating ‘ Children Crossing’ :- BCC support these – can be attached to
existing school signs. New posts would be required as electricity supply needed. Funding
required from either school/parish. KM to investigate and report back.
f. Delegated budget 2012/13: Frustrated – no likely hope of getting Stoke Common Road
footpath.
g. Wexham Park Hospital - Parking: Negative response . Now further parking restrictions
being imposed.
10. PROJECT PINEWOOD:
Mrs Vahey thanked everyone involved in the “STOP PINEWOOD” campaign and said that
there was to be a small celebration in the Iver Heath Village Hall on Saturday 17 th . March
hosted by the Parish Council, Iver PC and the Stop Project Pinewood organisation. Mrs
Vahey also commented that the High Court Appeal date had now passed so the matter was
ended for the time being.
11. HS2 CONSULTATION UPDATE:
Mrs Vahey referred to the letter dated 24 th . January 2012 from Martin Tett, Leader of Bucks.
County Council and Chairman of the 51m Alliance in which he details many sound reasons as
to why this project should not go ahead and also refers to a 51m meeting on Friday 27 th .
January to consider both the next campaigning steps and potential legal action against the
scheme. He quotes “ We have both our 51m Solicitor and Queen’s Counsel attending and
we should have a clearer way forward after this.” FPC will monitor this scheme regularly.
12. VILLAGE HALL UPDATE:
Mrs Vahey said that tenders will be invited shortly for the work schedule and in the
meantime Fund raising activities will be taking place.
13. FINANCE REPORT:
Mr Kelly distributed the Financial Summary for all the Parish Council Accounts for the period
ending February 2012. Mr Kelly pointed out that the earlier and gloomy forecast balance on
the Current Account at 31 st . March 2012 was not as gloomy as expected due to a reduction
in his working hours for February and the receipt of nearly 50% of the allotment rents. The
financial summary was accepted by the Parish Council and a copy is attached to these
Minutes. The Parish Council also authorised the following payments to be made.
£
Clerk’s Salary/Expenses for February 2012 630
CommuniCorp Annual Sub. 75
BT Bill 138
Leigh Electrical 34
Michelle Garcia 31
BKV Entry Fee 10
Mrs Vahey (for Pinewood celebration social in Village Hall) 198
TOTAL 1,116
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14. A O B:
a. Jubilee Mugs: Mr Lamb had two samples of mugs which he passed around to the Council
members to have a look at. The bone china type was priced at £3.20 per min. Quantity 250 +
VAT + Inscription charge whereas the other type was ;priced at £2.60 per min. Quantity 250
+ VAT + Inscription charge. The bone china type was thought to be the better version. There
was a discussion about reclaiming the VAT and Mr Kelly was requested to check this point.
ACTION: PRK
b. Bonfire Beacon: Mrs Hall-Drinkwater confirmed that the Church would not be happy to
have the beacon bonfire on the church tower because of the safety aspect. A different site
will have to be found.
c. Structure of Chiltern/South Bucks. District Council: Mrs Vahey referred to the letter
dated 8 th . March jointly signed by Councillor Nick Rose (Chiltern District Council) and
Councillor Adrian Busby (South Bucks District Council) advising of the restructuring to bring
together the 2 Councils under the shared Chief Executive of Alan Goodrum. The aim being to
create savings, improve front line resilience and therefore provide better services to the
public.
d. Mrs Vahey also referred to the Community and Voluntary Awards nominations.
e. Parish Council Snow Programme: Mr Lamb referred to the E-mailed Newsletter from
CAME & Co. dated 3 rd . February (which had been copied to him and Mrs Vahey by Mr
Kelly) in which CAME & Co. were recommending that Parish Council’s publicise their Winter
Snow Programme with emphasis on Public Liability. Mr Kelly has had discussions on this
matter with CAME & Co. and advised them that since Fulmer Parish is only a small village it
has no specific Snow Programme Policy of its own but relies on the District Council Highways
Winter Snow precautions programme. Thus Fulmer Parish Council has no Public Liability on
this issue. It was agreed that this should be minuted and published on the Fulmer website.
f. Code of Conduct: Mr Kelly drew to the attention of the Parish Council the E-mail dated 1
March he had received from Lynne Reardon, SBDC Head of Legal Services in which changes
to the Standards Regime (Code of Conduct) resulting from The Localism Act 2011 receiving
the Royal Assent on 15 November 2011, are highlighted. LR will supply the PC with a copy of
the report that SBDC will be submitting to the Standards Committee in March and the Code
that SBDC will be recommending for adoption. LR advises that the PC may wish to adopt the
SBDC Code of Conduct as its Code when published.
15. DATE OF NEXT MEETING:
Tuesday 10 th . April 2012 at 8.00 pm in the Village Hall.
There being no further business the Chairman closed the Meeting at 22.10 pm
SIGNED...........................................
Chairman
DATE.............................................
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