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The Jewish General Hospital: A picture of health

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All aboard the bed board<br />

All JGH patients are now on<br />

board—the bed board, that is.<br />

Operated by the Admitting Office, the<br />

bed board tracks the use <strong>of</strong> the hospital’s<br />

637 beds, indicating whether each<br />

is occupied, vacant or reserved. This<br />

past spring, it was streamlined when<br />

a computerized version replaced the<br />

manual system that had been in use<br />

for many years.<br />

Once a patient is admitted and assigned<br />

a bed, the electronic board<br />

records that person’s name, date <strong>of</strong><br />

admission, physician or department<br />

(such as Palliative Care), diagnosis<br />

and bed number.<br />

<strong>The</strong> new system lets staff find and<br />

reserve beds more quickly and easily.<br />

In addition to determining the status<br />

<strong>of</strong> beds in their own departments,<br />

nursing directors and unit agents can<br />

tag any bed that will soon be free, so<br />

that Admitting can make plans to assign<br />

it to a new patient.<br />

Several Emergency Department<br />

physicians will also be able to view<br />

the electronic board instead <strong>of</strong> calling<br />

Admitting to ask which beds are free.<br />

This eases patients out <strong>of</strong> Emergency<br />

more quickly and makes room for<br />

new patients. Annie Le Scraigne, an<br />

IT Project Manager who is continually<br />

refining the system, says it enables<br />

“the correct, secure information<br />

to reach the right people at the right<br />

Annie Le Scraigne and Nicholas Brand with the new electronic bed board.<br />

Accreditation process boosts safety<br />

Since improving patient safety is<br />

Accreditation Canada’s ultimate<br />

objective, it uses the accreditation<br />

process to identify unsafe practices<br />

and support the efforts <strong>of</strong> <strong>health</strong>care<br />

organizations to promote safe care.<br />

In addition to establishing standards<br />

that address the challenges related<br />

to patient safety, Accreditation<br />

Canada has developed Patient Safety<br />

Goals and Required Organizational<br />

Practices (ROPs) that are integral to<br />

the accreditation program.<br />

A Required Organizational Practice<br />

is an essential practice that <strong>health</strong>care<br />

organizations must implement<br />

in order to enhance patient safety and<br />

minimize risk. Accreditation Canada<br />

has identified seven Patient Safety Ar-<br />

moment. <strong>The</strong> electronic bed board<br />

helps make the JGH one <strong>of</strong> the most<br />

technologically advanced hospitals in<br />

the province, in terms <strong>of</strong> computing.”<br />

By contrast, the old system consisted<br />

<strong>of</strong> two large wooden panels, with<br />

637 slots (one per bed) divided according<br />

to hospital unit. An occupied<br />

bed was represented by a paper information<br />

card in the appropriate slot.<br />

When the patient was discharged or<br />

eas—culture, communication, medication<br />

use, worklife/workforce, infection<br />

control, fall prevention and risk<br />

assessment—each with its own ROPs,<br />

for a total <strong>of</strong> 31.<br />

A few examples <strong>of</strong> ROPs:<br />

• Establish a reporting system for<br />

Glenn J. Nashen - Director,<br />

Public Affairs and Communications<br />

Laure-Elise Singer - Co-Editor, Pulse<br />

Henry Mietkiewicz - Co-Editor, Pulse<br />

Stephanie Malley - Contributor<br />

transferred to another unit, the card<br />

was thrown away or moved to a new<br />

slot. This made for a slow, cumbersome<br />

process. Having worked with<br />

the manual system for decades, Anna<br />

Abramowicz, former Assistant Chief<br />

<strong>of</strong> Medical Records and Admitting<br />

Services, jokes that “no more gymnastics<br />

are necessary. <strong>The</strong> new system<br />

is more efficient, with less room for<br />

error.” Barbara Streicher, a booking<br />

sentinel (extremely serious) events,<br />

adverse events and near misses, including<br />

appropriate follow-up<br />

• Implement verification processes<br />

and other checking systems for highrisk<br />

activities<br />

• Implement and evaluate a fall pre-<br />

JEWISH GENERAL HOSPITAL • SUMMER 2009<br />

3755 Côte-Sainte-Catherine Road, Room A-106, Montreal, Quebec H3T 1E2<br />

Daniel Nahmias-Léonard - Contributor<br />

Sean Martin - Contributor<br />

Arlette Leveillé - Translation<br />

Latitudes Marketing and Design - Design<br />

JGH Audio Visual Services - Photos<br />

This outdated manual bed board is going<br />

by the boards.<br />

agent in Admitting, enthuses: “After<br />

working with the old boards for 26<br />

years, I’m truly pleased at how easy it<br />

was to adapt to the new system.”<br />

It’s also environmentally friendly,<br />

says Nicholas Brand, a booking agent<br />

in Admitting. “<strong>The</strong> amount <strong>of</strong> paper<br />

this will save, while reducing waste,<br />

demonstrates the JGH’s commitment<br />

to our environment.” u<br />

vention strategy to minimize the impact<br />

<strong>of</strong> client falls<br />

For more information, visit accreditation-canada.ca<br />

or contact Jocelyne<br />

Pepin at extension 5925. u<br />

– Jocelyne Pépin, 2009 Accreditation<br />

Coordinator<br />

jgh.ca<br />

Les Emballages Colorama - Printer<br />

Please e-mail submissions to:<br />

communications@jgh.mcgill.ca<br />

or call local 4120. Room: A-106<br />

For information about advertising in Pulse, please consult JGH.ca or call 514-340-8222, ext. 5818. We apologize in advance for any<br />

errors, misspellings or omissions. Please note that to our knowledge at press time, all information in this publication was accurate.<br />

PULSE • SUMMER 2009 3

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