Graduation Information Brochure 2012 - University of Winchester

Debts
If you have any outstanding debts to the University your award certificate will be withheld and you will not be eligible to attend
your graduation ceremony.
It is your responsibility to check that your account is clear. Debts to the University include unpaid academic fees and charges,
accommodation fees and charges, library fines and unreturned books or equipment. Please also note a debt will be noted on
your account if your sponsor has not paid your fees. You should have received reminders from the University regarding any
outstanding debts (unless the debt is with your sponsor). If you have not already done so, it is important that you respond to
them urgently.
If, at the time of sending out the tickets, you owe money, books or other equipment to the University, you will not be allowed to
attend your graduation ceremony. You will not be sent confirmation that you can attend nor any tickets for your guests. You will
also not receive your award certificate until you have repaid your debt.
Award Certificates
Please inform the Awards Officer immediately if your name is incorrect on the Graduation Invitation. The name which appears on
this Invitation is your full name as we have it recorded on our records information system. This is the name which will appear on
your award certificate. In order to amend your recorded name, you will need to produce your original birth certificate, passport or
other relevant legal document.
Graduates should take great care of their award certificate as only one original is produced. Written application for a certified
true replica of an original, which has been lost or badly damaged, may be made to the Awards Officer. Currently a charge of
£20.00 is made for the production of replacement award certificates.
Where graduates require certification of photocopies of their original certificate, this can be arranged at a cost of £3.00 per
photocopy. Please send your original certificate via recorded delivery to Registry. Registry will return all certificates via recorded
delivery.
Frequently asked questions
What must I do in preparation for my graduation?
There are 2 things that you must do:
1. You must book for your ceremony by Friday 24th August 2012. Please follow the instructions on your Graduation Invitation.
Please note that if we have not heard back from you by this date, we will assume that you will not be attending graduation.
2. You must hire the appropriate academic dress for the occasion from Wippells – the University’s official gown supplier. To do
this you will need to log on to the following website: www.wippellgownhire.co.uk.
What happens if I cannot attend the ceremony?
If you are unable to attend your ceremony, you must follow the instructions on your Graduation Invitation and tick that you will
not be attending. Your degree will then be conferred ‘in absentia’. Your name will appear in the programme but will not be read
out during the ceremony. Your certificate (and a copy of the graduation programme if available) will be posted to your home
address after the ceremony if you have not already received your certificate.
My particular ceremony date is inconvenient. Is it possible to swap to another ceremony?
It is not possible to change a date as the ceremonies are held by Faculty. If the date is inconvenient, you may choose to graduate
in absentia.
What happens if I change my mind about attending or change the number of tickets that I would like to request?
If you change your mind, please contact the Awards Officer in Registry via graduation@winchester.ac.uk or by telephoning 01962
827253.
How long does the ceremony last?
The ceremony normally lasts about one and a half hours but this depends on how many students are graduating and whether or
not an honorary degree or honorary fellowship is conferred.
Graduation Information Brochure 2012