Module 4: Letters - Humber College

Letter Tips – Content:
Work Preparation eManual
Customize your content to show how you meet the requirements of the position (when
responding to a posting, or applying to companies in a specific industry, etc).
Address your letter to a specific person, when possible.
Use the terminology of the industry in your letters.
Make your letter “you‐focused” instead of “I‐focused”.
i.e. The enclosed resume will provide you with a brief outline of my experience.
Avoid starting paragraphs with the word “I”. For example, instead of “I am interested in
your opening….” try “Your opening in ____ caught my attention”.
Do not “make up” statements in order to try to impress an employer. For example, do not
write “A number of people have suggested I write to you, as your company sounds like a
great place to work” unless you can substantiate this claim.
Check for correct Spelling and Grammar. Or have someone else proofread your letter for
you.
Letter Tips – Layout and Format:
In general, the easier a letter is to read, the more likely it will be read. Use a legible font size
(10, 11 or 12 point), and leave white space, to help make the letter easy to read and visually
pleasing.
Avoid the use of bold face, underlining, italics or capital letters.
Keep your letter to one page.
For hard copy letters to be mailed or handed to an employer, use white or off‐white
8½”x11” paper.
Prepare your letters in MS Word.
For a professional looking package, use the same style and font type as you use in your
resume.
You can indent paragraphs, but “block style” is more acceptable.
Sample opening sentences and letters are provided on the following pages to help get
you started. These letters should be used as a guide. Avoid copying them directly.
Your letters are a reflection of your personality and writing style, so try to compose
your letters in your own words.
Draft your own letter, in the appropriate section of the eWorkbook.
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