Module 4: Letters - Humber College

Sample Letter Structure:
Your Street Address
Your City, Prov, Postal Code
Date of Letter
Employer / Individual Contact Information:
Contact Name, Title
Company Name
Street Address
City, Prov, Postal Code
Dear Mr. / Mrs. / Ms. LastName
Work Preparation eManual
RE: or FILE NUMBER
(This is usually centered after the salutation or used in place of the salutation)
Opening Paragraph:
Tell the person why you are writing – the job you are applying to, where you saw the job
posting, the person who referred you, etc.
Body of the Letter:
Look at the key requirements listed in the job description, or the results of your company
research, to help you organize your ideas.
Highlight your qualifications (skills, knowledge, experience) that best support your
employment objective.
Link what you have to offer, with what you have learned about the company and/or its
products and services.
Keep Body of the Letter to 1 to 3 short paragraphs, or use point form.
Organize your paragraphs by listing the most important qualifications first.
Closing:
Refer to your resume (enclosed or attached).
Express the action you desire (i.e. suggest an interview)
Provide your phone number (or email address), so the employer can reach you.
Sincerely,
Your Name
Add your phone number and email address under your name, to make it easy for the employer
to contact you.
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