United Nations Correspondence Manual - UNU

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List of exhibits viii Letters 1. Formal letter (Secretariat official to a permanent representative) 2. Transmittal note (for letter from the Secretary-General to a head of State) 3. Informal letter (Secretariat official to a permanent representative) 4. Informal letter (Secretariat official to the head of a specialized agency) 5. Informal letter (Secretariat official to an official in an organization of the United Nations system) 6. Informal impersonal letter Notes verbales 7. Note verbale (Secretary-General to a permanent representative) 8. Note verbale (Officer of a principal organ or one of its subsidiary bodies to a permanent representative) 9. Note verbale (Secretariat to a permanent mission) Memoranda 10. Interoffice memorandum 11. Interoffice memorandum (multiple addressees, addressed as group) 12. Interoffice memorandum (continuation page) Facsimiles 13. Facsimile (without disclaimer) 14. Fascimile (with disclaimer) Slips 15. Covering slip 16. Forwarding slip 17. Routing slip 18. Complimentary slip Forms 19. Correspondence Unit worksheet 20. Delegation of authority
I. Introduction 1. To contribute effectively to the conduct of the business of the United Nations, the correspondence of the Organization must be concise, clear and accurate in content, direct and dignified in style, correct in form and attractive in appearance. 2. The purposes of this Manual are (a) To provide a clear statement of responsibility for drafting, processing and dispatching various types of United Nations correspondence; (b) To establish standard formats for such correspondence and procedures for handling that correspondence; (c) To provide guidelines for the use and drafting of each type of correspondence in accordance with the criteria mentioned above.
Page 1 and 2: United Nations Correspondence Manua
Page 3 and 4: 1RWH 6\PEROV RI 8QLWHG 1DWLRQV GRFX
Page 5: Contents Chapter Paragraphs Page I.
Page 9 and 10: (d) Furnishing guidance with regard
Page 11 and 12: III. Preparing and processing corre
Page 13 and 14: (f) Date 24. The date should be in
Page 15 and 16: “With reference to the letter dat
Page 17 and 18: ment, ministers for foreign affairs
Page 19 and 20: (d) Headpiece (i) Addressee 63. Opp
Page 21 and 22: (b) Margins 78. The appropriate mar
Page 23 and 24: (a) Salutation 95. The salutation o
Page 25 and 26: (b) Address 110. Formal letters to
Page 27 and 28: 120. A note verbale in reply to one
Page 29 and 30: V. Guidelines for electronic commun
Page 31 and 32: 3. Presentation 140. A standard for
Page 33 and 34: VII. Handling of correspondence A.
Page 35 and 36: Annex Some points of style A. Gener
Page 37 and 38: (b) For proper nouns and adjectives
Page 39 and 40: Declaration when citing the title o
Page 41 and 42: observer the United Nations militar
Page 43 and 44: section in general or specific refe
Page 45 and 46: (f) Statistics (g) Degrees: The tem
Page 47 and 48: syllable prefixal division of two l
Page 49 and 50: United Nations Nations Unies HEADQU
Page 57 and 58:
REFERENCE: SCA/2/99(9) United Natio
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THROUGH: S/C DE: United Nations Nat
Page 61 and 62:
UNITED NATIONS INTEROFFICE MEMORAND
Page 63 and 64:
United Nations Facsimile transmissi
Page 65 and 66:
United Nations Nations Unies HEADQU
Page 67 and 68:
United Nations Nations Unies HEADQU
Page 69:
TO: À: United Nations Nations Unie
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United Nations Correspondence Manual - UNU

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