receipt and turn-in procedures - Air Force Link

CHAPTER 4 

RECEIPT AND TURN-IN PROCEDURES 

NOTE: AFMC forms and publications referred to in this chapter are for AFMC use only and are not 

available for general Air Force use. 

Section 4A—CENTRAL RECEIVING-OFF-BASE RECEIPTS. 

4.1. General. 

4.1.1. The Distribution Standard System (DSS) performs central receiving functions for an ALC and 

passes receipt/turn-ins to the D035K system. The D035K system processes these transactions and 

sends a summary transaction with disposition instructions to DSS. 

4.1.2. D035K receipt processing is virtually transparent to the Air Force retail item manager (RIM) 

except when there is a problem with the receipt and it creates an exception to the RIM. All exception 

notices affecting D035K will be cleared in accordance with time standards set forth in Chapter 10. 

4.1.3. In order to facilitate receipt processing, pre-positioned material receipt information (DIC DU/ 

DW) is provided on-line through DLA Transaction Service to DSS. 

4.1.4. The DSS system establishes pre-positioned materiel receipt (PMR) in the PMR-DUE-IN 

record. The use of pre-positioned information reduces the amount of data that must be manually 

input by receiving personnel. There are two types of PMRs that are sent to DSS. One is Document 

Identifier "DU_", (Procurement Instrument Sources) and is generated by the Acquisition Support and 

Due-In System (J041) and the other is Document Identifier "DW_", (Other Than Procurement 

Sources) and is sent by the D035K system. When Central Receiving enters the D4_ or D6_ receipt in 

the DSS system, the PMR data is displayed on the receipt screen option. 

4.1.5. The DSS passes D4/D6 transactions to the D035K through a direct communications line. 

D035K accomplishes all internal processing logic for all transactions sent by DSS. 

4.1.6. "Express items" processing procedures are used to expedite the shipment of priority demands 

to off-base activities immediately upon receipt of materiel. Normally, this process is initiated by a 

pre-positioned redistribution order (RDO) or materiel release order (MRO). Items can either be serviceable 

or unserviceable reparable materiel. 

4.1.7. Flight Safety Critical Aircraft Parts (FSCAP) materiel with criticality codes E or F will be processed 

in accordance with AFMAN 23-110, Vol 6, Chapter 10, FSCAP Program. FSCAP materiel 

will require the AFTO Form 95, Significant Historical Data, and/or FAA Form 8130-3, Airworthiness 

Approval Tag, to be included with the item when it is received, issued, shipped, or turned-in to 

the Defense Reutilization and Marketing Office (DRMO). FSCAP materiel lacking required documentation 

would be mutilated prior to being turned-in to the DRMO. Every effort must be made to 

obtain the AFTO Form 95 prior to mutilation. 

4.2. Processing Depot Supply Requisitioned Item Receipts. 

4.2.1. Receipt documents reflecting a local depot supply document number, that is, a document number 

with the FB Stock Record Account Number (SRAN) of the receiving activity are considered to be 

distribution requisitioned materiel and will be posted to the accountable records for supply ownership/purpose 

code A. 

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AFMAN 23-110 Volume 3 

Part 2, Chapter 4 

4.2.2. As a result of receipt processing, D035K will "tell" DSS what to do with the property using a 

summary transaction. D035K will cause DSS to stow and/or issue property, create a reject back to 

DSS, or create an exception on D035K. 

4.2.3. Local purchase (LP) items received on a vendor's packing list or invoice not accompanied by a 

copy of the contract document will require a query to the Base Contracting Automated System 

(BCAS) for a copy of the notification of contract award. The vendor's documents will then be 

attached to the notification of award. 

4.2.3.1. Discrepant LP receipts will be processed as prescribed in Vol 1, part 1, chapter 5, section 

5D, AFR 400-54/DLAR 4140.55. Forward copies of Standard Form (SF) 364, Report of 

Discrepancy (ROD), to the base contracting activity. 

4.2.3.2. LP receipts processed from proof of delivery will be processed as follows: 

4.2.3.2.1. The signed proof of delivery will be presented to the LP receiving function. 

4.2.3.2.2. When the materiel can be located or the requesting activity acknowledges receiving 

the property, then central receiving will process the receipt followed by an issue/backorder 

release (BOR) to the owning activity. Local procedures must be developed to ensure that the 

customer's signature is obtained on the issue or BOR. 

4.2.3.2.3. If materiel cannot be located or the individual receiving the materiel cannot be 

identified, central receiving will process the receipt as a lost receipt by entering a "Y" management 

code in position 72. The D035K system will post the receipt as a D9A (Inventory 

Adjustment – Decrease) for the receipt quantity and sends a "Y" Exception Code to the Retail 

Item Manager or Notice to the Wholesale Item Manager that the item is lost and to reorder the 

item. The D9A is posted on the Daily Transaction Register for review by the Retail Item Manager/Wholesale 

Item Manager. The DSS system also creates a D9A (Inventory Adjustment – 

Decrease) for the receipt quantity. The loss in DSS is subject to DoD Causative Research criteria 

and if it meets the requirement for research, an Inventory Adjustment Voucher is output 

for inventory action. If the loss is unresolved after research, and it meets DoD criteria for a 

Financial Liability Investigation of Property Loss (FLIPL) then a FLIPL will be completed. 

4.2.3.2.4. During in-check processing of supply requisitioned receipts, the in-checker will 

identify quantity over/short by verifying the receipt documentation quantity against the items 

received. If an over/short quantity is identified, the indicator code "O" (over) or "S" (short) 

and affected over/short quantity will be legibly annotated on the receipt documentation of the 

affected item. When the receipt documentation is made available to the receiving clerk for 

input to the DSS, the clerk uses the Main Menu 02-Receiving and screen RN-Retail Non-Procurement 

IVN to enter the receipt data. The quantity actually received will be entered in the 

quantity received screen field; the quantity over/short will be entered in the over/short screen 

field. Discrepancy code "HX" will be used for "Over" and GX for short. These actions only 

affect retail requisitioned items with fund code 6C. 

4.2.3.2.5. Depot supply requisitioned receipts found to be unserviceable must be processed in 

the condition they were actually received. A ROD (SF 364) is prepared/submitted to the shipper 

as notification of the discrepancy and a copy of the ROD is provided to the retail item 

manager so that a replacement requisition can be generated.



4.3. Processing Item Manager (IM) Directed Shipment Receipts. 

4.3.1. The IM directed shipment receipts will include, but not be limited to, automatic shipment of 

serviceable excesses, critical reparable items automatically shipped to the specialized repair activity 

for repair. The receipts will be processed and posted to the depot supply account 09 balance in the 

asset record. 

4.3.2. The IM directed shipments would be received on DD Form 1348-1A, Issue Release/Receipt 

Document, reflecting a document number in MILSTRIP configuration. Materiel received on DD 

Form 250, Material Inspection and Receiving Report, is obtained through Contracting and requires a 

Procurement Instrument Identification Number (PIIN) or Military Interdepartmental Purchase 

Request (MIPR) number. Receipt transactions will be posted to D035K records as follows: IM 

directed shipment receipts from technical repair contractors may include government furnished materiel 

(GFM) shipped on DD Form 1348-1A, or DD Form 1149, Requisition and Invoice/Shipping Document. 

The appropriate EJ, EY, or EZ SRAN in columns 30-35 and the ship from block of the 

receiving document identify these receipts as GFM. 

4.3.2.1. Disposition of GFM from contractors is determined when the government contract has 

expired or when items are in excess to the contractors needs. Upon receipt these items will be inchecked, 

inspected, and processed to D035K via the DSS system. The document identifier/type 

transaction codes are determined by the management code in record position 72 of the receipt for 

GFM and must be used to ensure the appropriate account is credited for returned materiel. See 

chapter 21 for management code and explanation of type receipt. 

4.3.2.1.1. When it is determined that the required receipt data/documentation is not available 

to process the GFM receipt to accountable records, a ROD (SF 364), or other locally devised 

method may be used to notify the Requirements/Budget Inter Div (FMI) activity of the discrepancy. 

The FMI Division will take required action with the contractor to resolve any documentation 

disparities. 

4.3.2.1.2. All IM directed shipment receipts, regardless of SRAN will be posted to the ownership/purpose 

(O/P) code 9 balance. 

4.3.2.1.3. Stock fund items received from non-capitalized accounts will be assigned the 

appropriate credit indicator code by the D035K system before passing the transaction to the 

Financial Inventory Accounting and Billing System (D035J). 

4.3.2.1.4. Product Quality Deficiency Reporting exhibits received for analysis will be posted 

to depot supply records as condition code "Q". Pre-positioned backorders will be used to the 

maximum extent possible to ensure that exhibits are released to the analysis function expeditiously. 

4.4. Processing Depot Maintenance Inter-service Support Agreements (DMISA) Negotiated Items 

. Procedures for DMISA are outlined in Chapter 5, Section 5E. When posting IM directed DMISA 

receipts to the accountable record, central receiving will enter a pseudo routing identifier code (RIC) to 

force the transaction to be transmitted to the local D035K. The asset will be placed in segregated storage 

in the DSS warehouse. When the receipt transaction is received by D035K the owner RIC will be 

changed to the appropriate SOS RIC and the appropriate O/P code assigned. If the SOS is not available 

on the receipt document, or there is some uncertainty about the correct SOS to use, the receiving clerk can 

obtain this information by using the IMACS (Inter-service Materiel Accounting and Control System) 

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D025 if available, or contact the local DMISA monitor for assistance. Enter the O/P code of 1 (Army), 4 

(Marine Corps), or 5 (Navy), in record position 70. 

4.5. Processing Unserviceable Stock Fund Assets. 

4.5.1. The following conditions will cause an "RM" controlled exception on stock funded items 

when unserviceable receipts or turn-ins are processed: 

4.5.1.1. "N" (XB3) or "P" (XF3) expendability, recoverability, reparability category (ERRC) 

code. 

4.5.1.2. "F" condition code. 

4.5.1.3. "A" O/P code. 

4.5.1.4. Does not have an "S" (save) in the critical item field. 

4.5.2. If the item is a save/critical item, it will be processed to stock in condition code "F". However, 

if the item is not a save/critical item and the ERRC is N (XB3) or P (XF3), it will be demilitarized if 

required before processing the item to the DRMO. AFMAN 23-110, Vol 6, chapter 7, provides 

demilitarization guidance. 

4.5.2.1. Receipt/turn-ins, condition code "F" items that are sent to DRMO will be cleared by the 

RIM by entering action/suffix code "DP" (RP 79-80) and re-input the transaction. The DSS system 

will automatically create an "A5J" document for shipment to DRMO. 

4.5.2.2. Condemned turn-ins, condition code "H" items will be cleared by entering "M" in the 

demand code field (RP 44) and an "M" in the management code field (RP 72). Condemned 

receipts require entry of an "M" in the management code field (RP 72) for processing to DRMO. 

4.6. Processing of Condemned Item Receipts. When a condemned receipt is input under computer program 

control, the information is overlaid to the DSS System which produces an "A5J" disposal release 

order, DD Form 1348-1A. 

4.7. Receipts from Loan/Bailment . The receipt of contractor returns of loan/bailment items will be 

posted using document identifier "D4N" and routing identifier "F( )Z" and management code "L." A copy 

of the receipt documentation should be forwarded to the Loan Control Office in Materiel Management for 

monitor-ship to ensure that the D035A and J041 systems record are updated. 

4.8. Materiel Receipt Acknowledgment. 

4.8.1. A Materiel Receipt Acknowledgment (MRA) is automatically prepared when a receipt is input 

to the D035K record. The MRA is limited to those items requisitioned from Air Force, DLA, GSA, 

or other service agency and would normally have a shipment status record. 

4.8.2. The MRA, document identifier code "DRA," is systematically transmitted to the managing 

Inventory Control Point (ICP) upon receipt of the requisitioned item. The "DRA" gives confirmation 

to the ICP that the item has been received by the receiving activity. 

4.9. Processing Condition Code "L" Materiel . When an item is received damaged and the damage 

occurred while the item was in the transportation system, process materiel receipt as "L" condition. A 

receipt condition code "L" is output to the prime inventory management specialist (IMS) when a contract 

receipt is processed for an item in condition code "L". The IMS will contact the inspection function to



ascertain specifics pertaining to the litigation situation. After negotiation/litigation with the contractor/ 

transporter the materiel will be re-identified to the correct condition, shipped back to contractor, or 

shipped to repair facility. If materiel is to be returned to the contractor, a manager forced shipment must 

be made. These actions will be accomplished within 90 days or as soon as the litigation is completed. 

Condition code "L" materiel will be reviewed quarterly by the IMS and follow-up initiated as necessary. 

4.10. D035K Processing of Receipts after Logistical Reassignment . 

4.10.1. Logistic reassignment (LR) refers to the transfer of materiel management responsibilities 

from one materiel manager to another materiel manager. The procurement office of the losing IM is 

required to process to completion all incomplete contracts covering items to be transferred. 

4.10.2. Subsequent contract receipts will cause the D035K system to generate a D4X (Materiel 

Receipt Decapitalization) and DEE/DEF (Logistic/Decapitalization Transfer) to the gaining item 

manager (GIM). A DZC (Logistics Reassignment Storage Information) transaction will be sent to the 

DSS storage activity as notification that wholesale stocks are now under the ownership and accountability 

of the GIM. 

4.11. Processing F-16 Receipts for Foreign Government Stored Materiel . All receipts for materiel 

identified to owning routing identifier codes "F2Y," "F4Y," "F6Y," "F7Y," and "F8Y" will be passed from 

DSS for automatic input to the D035K system. The D035K system will mechanically produce a document 

identifier "D6_" transaction that will be transmitted to the D034A system. The third and seventh 

position of all receipt documents will be assigned by the D034A system. This will allow the required processing 

in the D034A system, which provides IM management for foreign government materiel stored at 

the center for F-16 support. 

4.12. Receipt Transaction for the Materiel Utilization Control Office (MUCO) and Air Force Supply 

Directives (AFSD). Receipts for the MUCO (F_6) and AFSD (F_4) accounts will be passed from 

the DSS for automatic input to D035K system to post the custody balance. Upon successful input of the 

receipt, D035K system notifies the D034A, Special Support Stock Control and Distribution System. 

4.13. First Article Test Items (FATI) Procedure. 

4.13.1. All first article test items that are to be tested by an organic testing agency will be delivered to 

Central receiving for processing. AFMCI 64-110 provides "First Article Management." Central 

Receiving will manage first article items as follows: 

4.13.1.1. Set up procedures to ensure control over the receipt and processing of first article test 

items to assure and expedite delivery of the items to the appropriate test location as determined by 

MM. 

4.13.1.2. Notifies the procurement contracting officer (PCO) and Director/Materiel Management 

(D/MM), First Article Program Manager or item manager (IM) when the first article items are 

returned from the testing activity. Process items for storage as directed by the PCO or IM or 

return to contractor as directed by the PCO. 

4.13.1.3. If the government tested first article is destroyed in test, the testing facility will provide 

a letter or certificate of destruction. The letter or certificate of destruction will be filled with the 

receipt documentation in Document Control. 

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4.14. Processing Foreign Military Sales (FMS) Receipts for Repair and Replace. 

4.14.1. All receipts identified as repair and replace will be processed as document identifier "D6E." 

Receipts are identified by "D" (Air Force), "B" (Army), "P" (Navy) or "K" (Marine) in the first position 

of the document number, column 30, and the first position of the SRAN, column 45. The fourth 

position of the consignor must have a "K" (CLSSA cases), or "M" (Maintenance cases) or a "Z6" 

reject to DSS will occur. 

4.14.2. Upon receipt of FMS reparable, Central Receiving will off-load and stamp tailgate date, identify 

the FMS "repair and replace" items from the information contained in the remarks block of the 

DD Form 1348-1A or RSAF10-1001 (Royal Saudi Air Force) and process as follows: 

4.14.2.1. Ensure the Electro Static Discharge (ESD) items are opened/examined only in protected 

areas. 

4.14.2.2. Containers with visible exterior damage will be opened in the presence of the carrier 

representative. Notify transportation immediately upon receipt of damaged materiel. Write the 

discrepancy on the transportation bill of lading prior to signature. 

4.14.2.3. Place items in the "break out" area pending the in-check inspection. Prior to sending 

any FMS repair and replace items to DRMO, contact the ALC International Logistics Program 

(ILP) focal point office for disposition instructions. 

4.14.3. The transportation bill of lading/equivalent (pro-bill, airway bill, small parcel carrier delivery 

record, LOGAIR manifest, U.S. Postal document, (P.S. Form 3883, etc.), which governed the movement 

of the item(s) to the ALC will be locally reproduced and placed with the items where it will 

remain throughout the in-processing effort. Each shipping container will be opened and a visual 

inspection will be made on the bare item. The National Stock Number (NSN), identity, and quantity 

of the item(s) will be checked to ensure agreement with the data reflected on the DD Form 1348-1A/ 

RSAF10-1001 which accompanied the shipment from the FMS customer country. 

4.14.4. If the identity or quantity of items differs from the DD Form 1348- 1A/RASF10-1001, Central 

Receiving will manually correct all applicable DD Forms 1348-1A/RSAF10-1001 to reflect 

actual NSN(s) and quantity received. When item(s) are received without the accompanying DD Form 

1348-1A/RSAF10-1001 Central Receiving will prepare them and effect normal distribution of the 

forms for in-processing purposes. The preparation effort must be coordinated with ALC ILP focal 

point office for proper determination of document number. The items will be placed in a hold area 

pending the response from the ILP. If the item(s) without documentation are part of a consolidated 

shipment, they will be segregated from the remaining items but clearly marked to indicate receipt in 

the consolidated shipment. Clear and concise records must be maintained for these items that unquestionably 

link them to the consolidated shipment in which they were received. The record will include 

the bill of lading/equivalent number and date received; continue normal processing for those items in 

the consolidation, which are properly documented and identified. Also, where there is a discrepancy 

between the actual contents of a container and the contents as reflected on the receipt document, Central 

Receiving will initiate a ROD, Standard Form 364, copy number one is forwarded to the ALC 

ILP focal point and remaining copies are distributed as determined locally. 

4.15. Processing FMS Report of Discrepancies (ROD) Overages for Returned Shipments . 

Receipts that are identified as FMS ROD overages returned shipments must be stamped or annotated on 

the DD Form 1348-1A. To process FMS ROD overages, Central Receiving personnel must enter a "D6Z"



transaction with an "N" override in the receipt/turn-in code field, (record position 66) and a "E" in the type 

transaction field. 

4.16. Organic Repair and Return Reparable, Foreign Military Sales . Repair and return reparable 

will be in-checked and processed using the same procedures as outlined in paragraph 16 except, receipts 

will not be processed in the accountable system. Local procedures will be developed to ensure documents 

are maintained and property can be tracked from the time of receipt until the item is delivered to maintenance. 

4.17. Reserved For Future Use. 






Section 4B— LOCAL TURN-INS. 

4.23. General. 

4.23.1. This section provides policy and procedural guidance for processing materiel turn-ins. 

4.23.2. Procedures for the release of back orders (B/Os), resulting from local turn-ins, are contained 

in Chapter 5. Mechanical back order release will be accomplished as a result of serviceable local turnins, 

except for the following: 

4.23.2.1. Management of Items Subject to Repair (MISTR) production turn-ins. 

4.23.2.2. The post-post or wash-post turn-in and the transfer to Defense Reutilization and Marketing 

Office documents may cross-reference corresponding document numbers on the document 

to provide for an audit trail. 

4.23.3. Production turn-ins will be posted to the ownership/purpose (O/P) code 09 account. 

4.23.4. Credit will be allowed under the following conditions: 

4.23.4.1. Serviceable General Support Division (GSD) items with expendability, recoverability, 

reparability, category (ERRC) code "P" will be given credit, under program control, upon turn-in. 

ERRC code "N" items will be given credit if the quantity does not cause on-hand assets to exceed 

the current requisitioning objectives. 

4.23.4.2. If the item is a Materiel Support Division (MSD) item, credit is determined under program 

control. 

4.23.4.3. Credit indicator code "Y," will force a turn-in credit. The use of the credit code is 

authorized under the following circumstances: 

4.23.4.3.1. Item is under warranty and is turned in for correction or repair under the warranty. 

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4.23.4.3.2. Items turned-in because quantity issued is greater than ordered. 

4.23.4.3.3. Items turned in had latent defect when issued. 

4.23.4.3.4. Items turned in to satisfy IM requirement elsewhere. 

4.23.4.4. Turn-in of items identified by controlled inventory item codes (CIIC) "N," "P," "Q," and 

"R" must be processed as follows: 

4.23.4.4.1. All copies of the turn-in documents will be stamped "sensitive item" prior to turnin. 

4.23.4.4.2. Upon delivery, receiving personnel will sign and date the documents. 

4.23.4.4.3. A signed copy will be given to the customer. 

4.23.4.5. Turn-in documents for classified items must be stamped or hand-scribed in red with the 

phrase "classified item" on the face of all copies. All corresponding documents will also be 

marked with the "classified item" statement before release to depot supply. Before releasing classified 

materiel, customers should check the DoD identification card of supply personnel and be 

sure that they are listed on the distribution receipt authorization listing. Depot supply people will 

sign and date two copies of the turn-in documents; copy one will be stamped/or hand-scribed 

"Document Control Copy" and sent to the document control unit on a daily basis; copy two will 

be given to the customer for his/her document files. 

4.24. Turn-in of "XB3"/"XF3" Material (Not on Detail ). 

4.24.1. Coordination among DLA, LGS and Product Directorate organizations will establish turn-in/ 

pickup points for ERRC coded "XB3"/"XF3" items. The organizations may establish as many turnin/pickup 

points as needed for an efficient operation. They will provide a list of those points and 

locations to depot supply. 

4.24.2. The turn-in/pickup points will have three segregated areas. The areas will be conspicuously 

marked as serviceable-identified materiel; serviceable/reparable not identified materiel, or unserviceable/scrap 

materiel. The organizational function codes utilizing the turn-in/pickup points will be conspicuously 

displayed at the turn-in/pickup point. Customers will place "XB3"/"XF3" materiel ready 

for turn-in into one of the identified areas. 

4.24.3. Part or stock number, function code and name of individual turning in the item must identify 

materiel placed in the serviceable-identified area. The identification can be accomplished by any 

method desirable (that is, annotated on the container, written on a piece of paper and attached to the 

property or placed in the container). The turn-in activity may use a DD Form 1574-1, Serviceable 

Label - Materiel. When the label is used, it will be completed and signed/stamped to validate identity 

and condition. The DD Form 1574 is not required on items if the item is in its original sealed container 

and the national stock number (NSN) has not been removed or obliterated. Materiel placed in 

the serviceable/reparable not identified area is materiel the user determines to be serviceable but cannot 

identify to a part number or stock number and unserviceable materiel the user determines can be 

potentially repaired by the organization. Materiel placed on the unserviceable/scrap area is materiel 

the user determines to be unserviceable and not potentially reparable by the organization. 

4.24.4. The DLA Expediter will periodically pick-up items in the serviceable-identified area of the 

organizations turn-in/pickup points and deliver the items to the receiving section for preparation of 

the turn-in documentation and subsequent processing. The pickup periods will be determined locally.



4.24.5. Organizational individual(s) and/or sections(s) will be designated the responsibility for periodically 

reviewing and determining the appropriate disposition of the items in their serviceable/reparable 

not identified area. Items determined serviceable which could be identified to a part number or 

stock number will be identified by the individual or section and relocated to the serviceable-identified 

area. Those items remaining that cannot be identified to a part or stock number and items determined 

not potentially reparable will be transferred to the unserviceable/scrap materiel area. 

4.24.6. Materiel placed in the scrap area may be turned in directly to the Defense Reutilization and 

Marketing Office (DRMO) by the organization and unserviceable will be picked-up by DLA for 

transfer to DRMO. The organization will determine which method to use and advise supply accordingly. 

When the supply option is utilized, the pickup and delivery section will pick-up the materiel 

and deliver it to the Receiving Section for preparation of the DD Form 1348-1A, Issue Release/ 

Receipt Document, shipping document and subsequent transfer to DRMO. If the organization turns in 

materiel directly to DRMO, the DD Form 1348-1A shipping document will be prepared by the organization. 

The materiel will be shipped as downgraded to scrap. 

4.25. Turn-in of Materiel Direct to Defense Reutilization and Marketing Office. 

4.25.1. Reference Chapter 8 for turning in property directly to DRMO. The document number on the 

DD Form 1348-1A disposal turn-in must consist of the base DODAAC in the first six positions, the 

current Julian date, and a non-duplicative serial number. The Chief of Supply has the option to establish 

a central call in point to assign document numbers for organizational transfers to DRMO or to 

assign a block of serial numbers to organizations that transfer property to DRMO. 

4.25.2. The following types of materiel may be transferred directly to DRMO: 

4.25.2.1. Unserviceable "XB3" items downgraded to scrap. 

4.25.2.2. Other scrap and waste as outlined in volume 6, chapter 2. EXCEPTION: Scrap and 

waste having a potential sales value through local recycling programs will be disposed of as prescribed 

by the local base civil engineers according to AFI 32-7080, “Pollution Prevention Program.” 

4.25.2.3. Non-NSN locally manufactured items. 

4.25.3. Residue from ammunition, explosives, and pyrotechnics transferred to DRMO will be processed 

according to volume 1, part 1, Chapter 20. 

4.25.4. Only the supply division will ship materiel to DRMO using the FB20XX document number. 

Other base organizations making turn-ins to DRMO will use a document number constructed as follows: 

4.25.4.1. "F" in the first position followed by the first five positions of the functional code, Julian 

date, and four-position serial number. 

Table 4.1. Sample document (14 positions). 

Activity (AF) Functional Code Julian Date Serial Number 

F 595F4 9230 0001 

4.25.4.2. Block A of the DD Form 1348-1A will have the organization's complete mailing 

address. 

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4.26. Depot Maintenance Turn-In Processing. 

4.26.1. The production, reclamation, disassembly, serviceable (reparable), and condemned items 

turned in by the Product Directorates will be processed by DLA as line turn-ins (turn-in from the 

mechanical/work center). Product Directorate personnel will prepare three copies of the turn-in documents. 

These forms will be placed with the materiel being turned-in and DLA advised to accomplish 

pick-up. Materiel and turn-in documents will be delivered to Central Receiving's receiving/ 

turn-in point. 

4.26.2. The turn-in of Shop Support Center (SSC) materiel will be processed only by the SSC. Processing 

will be accomplished as follows: 

4.26.2.1. The SSC accomplishing turn-in will input through the SSC remote station (AFMCM 

66-411). The input device may be an Exchangeable Production System (EPS) or D035K terminal. 

Upon input of the "D6_" transaction, the applicable SSC record will be reduced and turn-in 

documents and a "ZCM" materiel movement notice will be output. 

4.26.2.2. SSC personnel will place the "ZCM" and two copies of the turn-in documents with the 

materiel being turned in and advise DLA that materiel is to be picked up. 

4.26.2.3. DLA personnel will deliver the materiel with the "ZCM" materiel movement notice and 

the turn-in documents to Central Receiving. Central Receiving will enter the tailgate date when 

the materiel is received into the system by DLA. If materiel received from the SSC is incorrectly 

identified or is not properly condition coded, inspection personnel will: 

4.26.2.3.1. Condition tag the materiel as required. 

4.26.2.3.2. Circle the erroneous data on the "ZCM". 

4.26.2.3.3. Notify the responsible SSC of the corrective action taken in order that SSC detail 

records may be adjusted to coincide with the depot supply transaction. 

4.26.2.4. The D6_ will be input to the Central Receiving remote and passed to D035K. A back 

order release and/or bin notice will be transmitted by D035K to DSS. 

4.26.2.5. For transactions appearing on the Overage Maintenance Turn-In Report (A-D035K- 

2M7-DA-L61) (Chapter 14) the retail item manager (RIM) will take the following actions. 

4.26.2.5.1. Contact the applicable SSC to verify materiel was released to supply. 

4.26.2.5.1.1. If the SSC cannot verify that the materiel was released to supply, if the materiel 

was returned to the SSC, or if the SSC has processed the turn-in transaction but wants 

to retain the materiel, the SSC personnel will reverse the transaction. 

4.26.2.5.1.2. If the SSC verifies release of materiel, supply will research to determine if 

posting of materiel to the total asset (TASSET) is delayed in central receiving, corrosion 

control, or packing and crating function. 

4.26.2.5.1.3. When research does not locate the materiel, enter a "ZCM" transaction 

Maintenance Inventory Center (MIC) Turn-in (RTIC) screen (Chapter 9). A request for 

inventory (ZHA) will be generated to determine the correct asset position. 

4.26.3. Product Directorate's spares and spare parts retained and routed to another control number, 

operation number, job designator or cost code (no balance adjustment) will require processing of both 

a wash-post turn-in and wash-post issue transaction through a D035K terminal (AFMCM 66-411).



4.26.4. Product Quality Deficiency Report (PDQR) items will be turned in utilizing the condition 

code reflected on the turn-in document; that is, serviceable, technical order compliance (TOC), unserviceable 

(reparable), condemned, etc. 

4.27. Turn-in of Items on Loan. 

4.27.1. The customer will prepare all turn-in documentation using document identifier "D6N," Turnin 

to Supply. The turn-in document and one copy of the approval document will be hand carried to 

the Retail IM for direct input into D035K. NOTE: Permission from the AF IM for AF managed 

investment assets is required. This approval may consist of an AFMC Form 206, Temporary Work 

Request; a Memorandum of Agreement; etc. The Chief of Supply may also approve the loan of other 

assets. Notify the responsible production control of requirements for loan property. 

4.27.2. The Daily Transaction Register (PCN: A-D035K-CE4-DA- L36) (Chapter 14) will indicate 

the turn-in of loaned property manually updated by the RIM. 

4.28. Turn-in of Condemned Exchange/Equipment and Condemned Production Items. 

4.28.1. Condemned exchange/equipment and condemned production items (ERRC designator 

"ND2," NF2," "XD1," "XD2," and "XF3" items) will be turned in to DLA supply. The turn-in documents 

will reflect the disposal authority code, demand suffix code, condition code "H," and a management 

code "M." The maintenance inspector will prepare and affix properly completed DD Form 

1577, Unserviceable (Condemned) Tag--Materiel, and DD Form 1577-1, Unserviceable (Condemned) 

Label--Materiel. 

4.28.2. DLA will: 

4.28.2.1. Acknowledge receipt of material (by signing both copies of the turn-in documents) and 

stamp date signed. 

4.28.2.2. Input of the "D6_" turn-in to DSS by DLA personnel will post the turn-in transaction to 

the applicable D035K record. D035K passes a summary transaction and an "A5J" to DSS, which 

produces an "A5J" Disposal Release Order document, DD Form 1348-1A. 

4.28.2.3. Copy number two of the Disposal Document (A5J) is forwarded to Document Control. 

4.29. Turn-in of Local Manufacture Items. 

4.29.1. Items locally manufactured (LM) (Chapter 3) will be turned in to depot supply using a 

"D6_" turn-in transaction to update the Retail or the Wholesale records. LM items are identified by 

job designator "K" and document identifier "D6Z"/P. 

4.29.2. The following criteria determine the balance to be posted and whether or not back orders will 

be released. 

4.29.2.1. Items locally manufactured for support of prime IM requirements using an "FD" document 

number will post the total quantity to the wholesale balance and will not release back orders. 

4.29.2.2. Items locally manufactured for local use and using "FB" document numbers will post to 

the retail balance. Back orders will be released in priority sequence. 

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4.30. Disassembled Product Quality Deficiency Reporting (PDQR) Exhibits. 

4.30.1. Air force (AF) assets that are torn down for analysis according to T.O. 00-35D-54 must not be 

turned in to DRMO solely because the item cannot be reassembled locally. 

4.30.2. If the end item does not fit the condition codes specified in chapter 21, and is not condition 

condemned according to Volume 1, Part 2, Chapter 3, paragraph 3.25., the disassembled PDQR will 

be turned in with condition code "K." This condition code is for intra-Air Force uses only and is 

designed to get reparable assets back to the applicable technology repair center. 

4.30.3. The disassembled components will be identified as the end item issued. The components will 

be segregated by each individual end item torn down for analysis. The "Remarks" block of each DD 

Form 1575, Suspended Tag -- Material, will be annotated by the organization performing the analysis 

in the following manner: "Disassembled property, formerly PDQR (Enter PDQR Control Number), 

Item No. ________, Piece _______ of ________ analysis complete." The item number will be 

assigned to successive end items being returned in a disassembled manner. Two DD Forms 1575 will 

be accomplished by the analysis function for each component. The serial number of the end item will 

be annotated on all DD Forms 1575. The stock number, quantity, and description of components not 

returned with the end item will be included on the reverse side of the DD Forms 1575 or a separate 

list securely attached thereto. The listing of mission components is only required on the first piece of 

the individual disassembled end item. 

4.30.4. Transportation will be contacted to ensure the items are properly packaged if problems occur 

because of the disassembled configuration of the materiel. 

4.31. ALC Processing Reclamation Receipt (D6L/S) for Materiel Received from Aerospace Maintenance 

and Regeneration Center (AMARC/FB2373). 

4.31.1. Reclaimed materiel received form Aerospace Maintenance and Regeneration Center 

(AMARC) (Davis Monthan AFB AZ (FB2363)) will be processed and posted to the accountable 

record using the following procedures: 

4.31.1.1. ALCs supported by DLA clerks using the Stock Control System (SCS/D035K) will use 

the "RWM MENU" (Receiving Warehouseman Menu), receipt screens RTIA options C or D. C is 

receipt of Item Manager directed materiel and D is receipt of requisitioned materiel. 

4.31.1.2. The D035K system program control will assign Document Identifier D6L and type 

transaction code "S" when the six-position storage project code is entered in record positions 45 

through 50 on the receipt screen. The receiving documentation DD Form 1348-1A will reflect the 

storage project code. This code has six positions and start with "AR," "NR," or "RS". An example 

is RSS000. 

4.31.1.3. ALCs supported by DLA clerks using the DSS will use main MENU 02 Receiving, and 

screens WN-Wholesale\RN-Retail non-procurement IVN as it applies to the type of receipt being 

processed. DSS will transmit all D4/D6 receipt transactions to the D035K system.

receipt and turn-in procedures - Air Force Link

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