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Ten recommendations for writing a winning proposal
Important tips for presenting your project to the European Framework
Programme for R&D
The European Union’s Framework
Programme for Research and
Technological Development defines its
goals by topics and broader research
aims. The program is a competitive
platform in which every proposal is
examined against other proposals and the
determining factor is the final total points
awarded. Below are ten recommendations
for building an attractive proposal, for
proposal writers and everyone involved
in advancing the project.
1You must understand the program
The Framework Programme’s goals
are to strengthen Europe’s status in a
knowledge-based society, increase
the competitiveness of the European
economy and bolster its technological
foundation. For this purpose, Israel is part
of Europe. It is important to be aware of
the main programmatic documents and
the strategic policy documents relevant
to your research proposal.
2Choose the most suitable topic
A proposal submitted to the EU must
match the requirements of the work
plan of the public call from the relevant
program. You must identify how your
project matches and contributes to the
technological, scientific, policy and allover
social goal as they are worded in
the work plan. If your project meets
more than one goal, make sure that
the proposal relates first to the most
important goal. To keep up to date with
these goals, it is important to keep in
touch with ISERD (the Israel Europe
Research and Development Directorate)
and participate in events that ISERD
and the EU Commission organize in
your field. It is advisable to consult and
meet the relevant research officers at the
EU Commission in Brussels whenever
possible.
3Find the right partners
The consortium structure proposed
by the Framework Programme is very
important and you must ensure (and
emphasize in the proposal) that each of
the consortium’s members represents a
unique link in the project’s “value chain.”
Each partner has a different task, and
you must be confident (and indicate in
the proposal) that the partners are suited
and committed to the task assigned to
them. The right partners are ones that
complement one another well.
Stress 4 the excellence of the
proposal
Emphasize and explain why your
proposal is of the highest standard and
advances the state-of-the-art. Highlight
your project's contribution to improving
Europe’s competitive ability and to
solving social problems.
5Remember that the proposal is a
marketing document
Your proposal must compete with other
proposals that have similar features.
Remember, your document must sell
your idea—especially the abstract. The
examiner receives many proposals.
The abstract will be read first and will
determine the first impression, and thus
the attitude to the other components.
6Meet the criteria
The EU Commission defines three
basic criteria:
(a) Scientific and technological
excellence: Repeat and emphasize how
the project advances the program’s goals
in new and extraordinary ways.
(b) Degree of influence: Define
explicitly how your proposal promotes
the program’s goals. Write in detail,
to demonstrate your proficiency in the
subject and in the program’s goals.
(c) The quality of the consortium
and the project’s management: Stress
the unique contribution of each of the
partners and demonstrate that the whole
is greater than the sum of its parts. The
proposal must include a clear and detailed
operating plan for the execution of the
project and the realization of its goals.
Bear mind of course, that additional
criteria and different focal points may
come into play in varying programs. .
7Read the guidelines carefully
Proposals are evaluated n the basis of a
questionnaire in which examiners verify
that the proposal meets the requirements
of each of the guidelines, and they must
explain the rating they give each criterion.
The proposal must therefore meticulously
follow and relate to all the requirements
in the guidelines.
Show 8 that the proposal can be
implemented
The work plan must reflect the ability
to implement the proposed project, with
a reasonable budget and a well-planned
and balanced timetable that includes
clear milestones and a detailed, but
reasonable, analysis of the tasks. One
must specify the risks (technical and
organizational).
9Pay attention to the fine details
The final polish indicates a quality
proposal. You must therefore review
the proposal a number of times before
submitting it, to ensure that it is worded
clearly and that the content is logically
organizing. Give careful attention to
consistency and completeness of the
details.
Take 10advantage
of assistance
Every bit of advice is valuable.
Consult with ISERD and with other
experienced organizations to formulate
and draft your proposal. Ask colleagues,
project partners and, of course ISERD
personnel, to review your proposal prior
to submission.