MEDWAY COUNCIL COMAH OFF-SITE EMERGENCY PLAN ...
MEDWAY COUNCIL COMAH OFF-SITE EMERGENCY PLAN ...
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ABRIDGED - Medway Council Off-site Emergency Plan – National Grid Grain LNG Ltd.<br />
<strong>MEDWAY</strong> <strong>COUNCIL</strong><br />
<strong>COMAH</strong> <strong>OFF</strong>-<strong>SITE</strong> <strong>EMERGENCY</strong> <strong>PLAN</strong><br />
NATIONAL GRID GRAIN LNG Ltd<br />
IMPORTATION TERMINAL<br />
ISLE OF GRAIN<br />
ROCHESTER<br />
KENT<br />
ME3 0AB<br />
(INCLUDING THE SOUTHERN GAS NETWORKS GAS<br />
HOLDER AT THE SAME LOCATION)<br />
INFORMATION SHARING<br />
Document Classification: ABRIDGED<br />
Issued On:<br />
COPY NUMBER:<br />
Storage: Information publicly available.<br />
All enquires relating to this document should be sent to:<br />
Emergency Planning Team<br />
Regeneration, Community & Culture<br />
Medway Council<br />
Gun Wharf<br />
Dock Road<br />
Chatham<br />
KENT<br />
ME4 4TR<br />
Telephone: 01634 333333<br />
Email: emergencyplanning@medway.gov.uk<br />
June 2011 Page 1 of 52
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June 2011 Page 2 of 52
ABRIDGED - Medway Council Off-site Emergency Plan – National Grid Grain LNG Ltd.<br />
<strong>MEDWAY</strong> <strong>COUNCIL</strong><br />
<strong>OFF</strong>-<strong>SITE</strong> <strong>EMERGENCY</strong> <strong>PLAN</strong> FOR<br />
National Grid Grain LNG Ltd Importation Terminal<br />
Isle of Grain, Rochester, Kent, ME3 0AB<br />
This plan has been drawn up in consultation with the organisations listed below.<br />
ORGANISATION CONTACT SIGNED BY /ROLE DATE<br />
Natural England Kent Team<br />
Environment<br />
Agency<br />
Grain Parish<br />
Council<br />
Health and Safety<br />
Executive (HSE)<br />
South East Coast<br />
Ambulance<br />
Service<br />
(SECAMB)<br />
Emergency Planning<br />
Officer - Kent and<br />
East Sussex<br />
Parish Council Chair<br />
Emergency<br />
Preparedness Officer<br />
Kent Police Head of Operational<br />
Planning<br />
Kent Fire and<br />
Rescue Service<br />
(KFRS)<br />
Kent & Medway<br />
NHS<br />
Head of Emergency<br />
Planning Team<br />
Emergency Planning<br />
& Business<br />
Continuity Manager<br />
Medway Council Emergency Planning<br />
Manager<br />
Medway (Peel)<br />
Ports<br />
Managing Director<br />
BP Oil UK Ltd Terminal Manager<br />
London<br />
Thamesport<br />
National Grid<br />
Grain LNG<br />
Southern Gas<br />
Networks<br />
Terminal Manager<br />
Terminal Manager<br />
Terminal Manager<br />
June 2011 Page 3 of 52<br />
CONSULTEE BUT NOT SIGNATORY
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DISTRIBUTION LIST<br />
Issued to (including number of copies issued) Copy Number<br />
Paper Electronic<br />
Environment Agency (2) 1-2<br />
Health and Safety Executive 3<br />
South East Coast Ambulance Service (2) 4-5<br />
Kent Police (3) 6-8<br />
Kent Fire Rescue Service (4) 9-12<br />
Kent & Medway NHS 13<br />
Medway Council (4) 14-17<br />
BP Oil UK Ltd 18<br />
National Grid Grain LNG (3) 19-21<br />
National Grid Properties 22<br />
Medway (Peel) Ports 23<br />
Southern Gas Networks 24<br />
The following recipients have abridged versions,<br />
with confidential information removed<br />
Natural England 25<br />
Grain Parish Council 26<br />
Maritime House 27<br />
Stoke Parish Council 28<br />
London Thamesport 29<br />
Network Rail 30<br />
Swale Borough Council 31<br />
June 2011 Page 4 of 52
ABRIDGED - Medway Council Off-site Emergency Plan – National Grid Grain LNG Ltd.<br />
<strong>MEDWAY</strong> <strong>COUNCIL</strong><br />
<strong>OFF</strong>-<strong>SITE</strong> <strong>EMERGENCY</strong> <strong>PLAN</strong><br />
National Grid Grain LNG Ltd Importation Terminal<br />
Plan Maintenance Page<br />
Next review date before April 2014 or prior to the next scheduled exercise or following<br />
any relevant changes in circumstances.<br />
Next Plan<br />
Review Date<br />
June 2014<br />
June 2011 Page 5 of 52<br />
Date Changes Made Date<br />
Published
ABRIDGED - Medway Council Off-site Emergency Plan – National Grid Grain LNG Ltd.<br />
<strong>MEDWAY</strong> <strong>COUNCIL</strong><br />
<strong>OFF</strong>-<strong>SITE</strong> <strong>EMERGENCY</strong> <strong>PLAN</strong><br />
National Grid Grain LNG Ltd Importation Terminal<br />
Training & Exercise Timetable<br />
Under <strong>COMAH</strong> Regulations 1999 (Amended 2005) there is a requirement to review,<br />
revise and test <strong>COMAH</strong> Off-site Emergency Plans every 3 years.<br />
Next exercise due before March 2013 or following any relevant changes in<br />
circumstances<br />
Name Date Lead Org. Type/Details<br />
Exercise<br />
Popcorn 2<br />
18.3.10 Medway<br />
Council<br />
June 2011 Page 6 of 52<br />
Multi-Agency Desktop Exercise<br />
(Domino <strong>COMAH</strong> Exercise)
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<strong>MEDWAY</strong> <strong>COUNCIL</strong><br />
<strong>OFF</strong>-<strong>SITE</strong> <strong>EMERGENCY</strong> <strong>PLAN</strong><br />
National Grid Grain LNG Ltd Importation Terminal<br />
Amendments<br />
Amend.<br />
No<br />
Section Amended By Updated By Date<br />
1 Entire Plan Medway Council<br />
June<br />
Emergency Planning<br />
Team<br />
2011<br />
June 2011 Page 7 of 52
ABRIDGED - Medway Council Off-site Emergency Plan – National Grid Grain LNG Ltd.<br />
<strong>MEDWAY</strong> <strong>COUNCIL</strong><br />
<strong>OFF</strong>-<strong>SITE</strong> <strong>EMERGENCY</strong> <strong>PLAN</strong><br />
National Grid Grain LNG Ltd Importation Terminal<br />
Contents<br />
June 2011 Page 8 of 52<br />
Page<br />
1. Legal Requirements 10<br />
2. Planning Process 11<br />
3. The National Grid Grain LNG Importation Terminal 11<br />
Site Location map 13<br />
4. Related and Interdependent Plans 15<br />
5. Kent Resilience Forum (KRF) & Risk Assessment 15<br />
6. General Public Information Requirements 16<br />
National Grid Grain LNG PIZ letter and leaflet 19<br />
National Grid Grain LNG PIZ Map 23<br />
7. Alerting & Plan Triggers 25<br />
8. Organisational Responsibilities 26<br />
9. On-site Control & Co-ordination (including traffic control) 26<br />
Incident Scene Layout Diagram 27<br />
10. Off-site Control & Co-ordination 27<br />
11. Communications 30<br />
12. Media & Communications/Public Warning & Informing 31<br />
13. Evacuation & Shelter 31<br />
14. Vulnerable People 32<br />
15. Environmental Impact 32<br />
16. Other Environmental Consequences of a Major Accident 34<br />
Annex A Outline Responsibilities 37<br />
RESTRICTED SECTION OF THE <strong>PLAN</strong><br />
Item 1 PIZ & Site Maps<br />
Item 2 Summary of Potential Hazards<br />
Item 3 Summary of National Grid Grain LNG’s On-site<br />
Emergency Response<br />
Item 4 Alerting & Initial Medway Council Actions<br />
Item 5 On-site Fire Fighting Equipment and Site Resource<br />
Summary<br />
Item 6 Incident Control Points<br />
Item 7 Evacuation<br />
Item 8 Rest Centre Details<br />
Item 9 Maritime Transport & Air Ambulance Information<br />
Item 10 Key Contacts Sheet (BP Oil)<br />
Item 11 Kent Police/Medway Highways Traffic Management Plan (A228)<br />
Item 12 HSE Guidance on FOI Requests (2007)
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1. Legal Requirements<br />
<strong>MEDWAY</strong> <strong>COUNCIL</strong> NATIONAL GRID GRAIN LNG LTD<br />
<strong>OFF</strong>-<strong>SITE</strong> <strong>EMERGENCY</strong> <strong>PLAN</strong><br />
1.1 The Control of Major Accident Hazard Regulations 1999 (<strong>COMAH</strong>) require a site<br />
operator to produce on-site emergency plans for establishments where:<br />
• a dangerous substance is stored in quantities listed in<br />
Schedule 1 of the Regulations or<br />
• a specified dangerous substance could be produced in<br />
threshold quantities following the loss of control of an<br />
industrial chemical process.<br />
1.2 The local authority for this area, Medway Council, is responsible for producing an<br />
off-site plan that outlines the coordinated response of agencies to an emergency<br />
that has off-site implications. The on-site and off-site plans need to correspond to<br />
ensure that an effective multi-agency response to an emergency affecting the<br />
site and the surrounding area is achieved. The objectives of these as determined<br />
in the <strong>COMAH</strong> Regulations are:<br />
• to contain and control incidents so as to limit damage to persons, the<br />
environment and property;<br />
• to implement the measures necessary to protect persons and the<br />
environment from the effects of major accidents;<br />
• to communicate the necessary information to the public and to the<br />
emergency services and authorities;<br />
• to provide for the restoration and clean–up of the environment following a<br />
major accident.<br />
1.3 It is a requirement of the <strong>COMAH</strong> Regulations that the emergency plans, on-site<br />
and off-site, should be tested and reviewed at least once every three years.<br />
The “competent authority” responsible for enforcing the <strong>COMAH</strong> Regulations in<br />
England and Wales is comprised of the Health & Safety Executive (HSE) and the<br />
Environment Agency.<br />
A major accident as defined in the <strong>COMAH</strong> Regulations means;<br />
“An occurrence (including in particular, a major emission, fire or explosion)<br />
resulting from uncontrolled developments in the course of the operation of any<br />
establishment and leading to serious danger to human health or the environment,<br />
immediate or delayed, inside or outside the establishment, and involving one or<br />
more dangerous substances”.<br />
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2. Planning Process<br />
2.1 This plan has been drawn up in consultation with, and signed off by, the agencies<br />
listed on page 3. Public consultation has been via Medway Council Elected<br />
Members for All Saints and Grain and with Grain parish council.<br />
3. The Isle of Grain LNG Importation Terminal<br />
3.1 The site occupies an area to the north of the A228 approximately 2 km east of<br />
Lower Stoke. It contains a group of 4 bunded LNG holders (Phase 1), which form<br />
part of the original site. Three larger LNG tanks (Phase 2) lie to the northwest of<br />
the site with a similar LNG storage tank (Phase 3) standing alone in the northern<br />
part of the site. An LNG cryogenic pipeline extends eastward from the main site<br />
crossing under the A228/B2001 and then southeastward where it terminates at<br />
two LNG jetties on the Grain shoreline. The total pipeline length is approximately<br />
4 km.<br />
3.2 The site is about 16 km from Rochester and Grain village lies to the northeast<br />
approximately 2.5 km from the main site entrance by road. The terminal is in<br />
predominantly flat agricultural and former industrial land, inter-dispersed by many<br />
watercourses between the Rivers Medway and Thames Estuaries. The area is<br />
very open and subject to the adverse effects of the weather including strong<br />
winds. The A228/B2001 road between Stoke and Grain villages and a freight<br />
railway line pass by the National Grid Grain LNG site. (A general site location<br />
map can be found on page 13 of this plan).<br />
3.3 The terminal has facilities for importation of liquefied natural gas (LNG) brought<br />
from abroad in specially constructed ships. The LNG is stored in purpose built<br />
tanks after ship offloading, and is vaporised to form natural gas, which is supplied<br />
to customers via the high pressure National Grid Transmission System. The<br />
terminal also generates and handles natural gas for supply to lower pressure<br />
pipeline systems and this gas is odourised using a propriety odorant compound<br />
before supply to customers.<br />
3.4 Recent expansion (Phases 2 and 3) has increased the site capacity to 14.8<br />
millions tonnes of LNG per annum following the construction of 4 aboveground<br />
full containment LNG storage tanks and a second LNG jetty.<br />
3.5 LNG Vessels - Responsibility for moored LNG vessels lies with the vessels<br />
owners and ships captain. Once berthed however they are treated as a Domino<br />
Neighbour but under maritime guidance National Grid LNG have a duty to cooperate<br />
during any incident, e.g. Share resources, emergency plans &<br />
equipment. Four permanently manned fire tugs are located at Sheerness<br />
(Garrison Point) for any water-borne response.<br />
3.6 Southern Gas Networks Gas Holder - The National Grid Grain LNG site also<br />
contains within its perimeter a Southern Gas Networks gas storage tank. This<br />
tank is situated on the southwestern edge of the site next to the A228. This plan<br />
includes the emergency response to this site as well. This site is usually<br />
unmanned (except for maintenance and safety visits) and operated remotely.<br />
This <strong>COMAH</strong> off-site emergency plan includes this site for response purposes.<br />
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3.6.1 National Grid Grain LNG – Location Map<br />
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Main<br />
Site<br />
Locatio<br />
Jetties 8<br />
& 10<br />
Site Address:<br />
National Grid<br />
Grain LNG Ltd<br />
Importation<br />
Terminal<br />
Isle of Grain<br />
Rochester<br />
Kent<br />
ME3 0AB
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4. Related and Interdependent Plans<br />
4.1 The relationships between response plans are indicated in the diagram below.<br />
Figure 4.2 - Related and Interdependent Plans<br />
Medway Council Plans Kent Resilience Forum External<br />
(KRF) Organisation Plans<br />
Medway Council<br />
National Grid<br />
LNG Off-site<br />
Emergency Plan<br />
Medway Council<br />
Major<br />
Emergency Plan<br />
(MEP)<br />
4.3 The Plan will be used, where appropriate, in conjunction with the appropriate<br />
supporting plans – both multi and single agency.<br />
5. Kent Resilience Forum (KRF) & Risk Assessment<br />
5.1 The Civil Contingencies Act 2004 (CCA) requires the establishment of a Local<br />
Resilience Forum. Within the County this is known as the Kent Resilience Forum<br />
(KRF) and is comprised of representation from the majority of organisations that<br />
would respond to emergencies, including the local authorities.<br />
5.2 The KRF have a generic response document that outlines the command and<br />
control structures that would be implemented to a greater or lesser extent in an<br />
emergency.<br />
5.3 The CCA also places a duty on the KRF to jointly compile a community risk<br />
register based on national guidance.<br />
5.4 Kent Community Risk Register - In the Community Risk Register, reference to<br />
risk implies a function of both the chance or likelihood of a hazard becoming a<br />
reality and the consequences or impact of that occurrence. Risk is a product of<br />
the likelihood and impact of a given hazard or threat. The consequence will<br />
depend upon the exposure of people and property to the hazard and their<br />
respective vulnerability to harm.<br />
June 2011 Page 15 of 52<br />
Pan Kent<br />
Response<br />
Framework<br />
National Grid On-<br />
Site Emergency<br />
Plan<br />
Emergency Services<br />
Plans (Kent Police<br />
and Kent Fire &<br />
Rescue Service<br />
A228 Road<br />
Closure Plan
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5.5 The impact will depend upon the exposure of people and property to the hazard<br />
and their respective vulnerability to harm.<br />
http://www.kent.gov.uk/publications/community-and-living/kent-community-riskregister.htm<br />
5.6 The risks are divided into 3 main categories under the Hazard Category of Fire or<br />
explosion at gas storage site.<br />
Hazard Sub Category<br />
Fire or explosion at a<br />
gas LPG or LNG<br />
terminal or flammable<br />
gas storage site.<br />
Fire or explosion at a<br />
gas terminal or<br />
involving a gas<br />
pipeline.<br />
Fire or explosion at a<br />
gas terminal as well<br />
as LPG, LNG and<br />
other gas onshore<br />
feedstock pipeline<br />
and flammable gas<br />
storage site.<br />
Risk<br />
Code<br />
(H1)<br />
(HL1)<br />
(HL25)<br />
Risk Rating<br />
MEDIUM<br />
MEDIUM<br />
MEDIUM<br />
June 2011 Page 16 of 52<br />
Outcome Description<br />
Up to 3km around site<br />
causing up to 500 fatalities<br />
and up to 1500 casualties.<br />
Gas terminal event likely to<br />
be of short duration once<br />
feed limes are isolated;<br />
event at a storage site could<br />
last for days if the explosion<br />
damaged control equipment.<br />
Up to 3km around site,<br />
causing up to 10 fatalities<br />
and up to 100 casualties.<br />
Up to 1km around site,<br />
causing up to 50 fatalities<br />
and 150 casualties.<br />
(N.B. the listed outcome descriptions are taken from the National Risk Register and are<br />
national NOT and not related to any specific site).<br />
General Public Information Requirements<br />
6.1 Under the <strong>COMAH</strong> Regulations the site operator (National Grid Grain LNG) is<br />
required to provide information to people within a defined area, who may be<br />
affected by a major accident at the site. This area is determined by the<br />
competent authority and is referred to as the public information zone (PIZ).<br />
Information needs to be provided, prior to any accident occurring, on:<br />
The activities undertaken at the site;<br />
• The dangerous substances which could give rise to a major accident, its<br />
potential effects on the population and the environment;
ABRIDGED - Medway Council Off-site Emergency Plan – National Grid Grain LNG Ltd.<br />
• How the population will be warned and kept informed in the event of a<br />
major accident; and<br />
• The actions that the population should take.<br />
6.2 The limit of the public information zone (PIZ) as defined by the HSE includes the<br />
majority of residential premises in Grain Village. Also within the PIZ are:<br />
• BP Oil UK Ltd - top tier <strong>COMAH</strong> site<br />
• London Thamesport<br />
• Maritime Transport Ltd<br />
• Medway Power Station (SSE) – lower tier <strong>COMAH</strong> site<br />
• Grain Power Station (E-ON) – lower tier <strong>COMAH</strong> site<br />
• Foster Yeoman Ltd<br />
• National Grid Property Holdings<br />
• J Clubb Ltd<br />
6.3 All these sites plus several other smaller businesses have information provided<br />
to them by National Grid Grain LNG, on the actions to take in the event of an<br />
emergency on the site. The village of Grain (population approximately 1,700 -<br />
2001 Census) also falls almost entirely within the PIZ. National Grid LNG has<br />
issued a public information notice to all the residents in Grain Village as is<br />
required under <strong>COMAH</strong> regulations. The Public Information Zone leaflet issued<br />
by the National Grid Grain LNG site can be found on the following pages.<br />
6.4 There are specific emergency procedures shared between National Grid Grain<br />
LNG and the other top <strong>COMAH</strong> site BP Oil UK opposite on the southern side of<br />
the A228 – these sites are designated a DOMINO sites because of their<br />
proximity.<br />
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6.5 National Grid Grain LNG – Public Information Zone letter and leaflet<br />
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6.6 National Grid LNG – Public Information Zone Map<br />
June 2011 Page 23 of 52<br />
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Public<br />
Information<br />
Zone (PIZ)
The Public Information Zone<br />
<strong>COMAH</strong> Regulations (paragraphs 309 & 310 of L111).<br />
June 2011 Page 24 of 52<br />
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"People and establishments liable to be affected by a major accident at an establishment must be given specified information about the<br />
establishment, the major accident hazards and the safety measures that are in place. The competent authority determines the area around the<br />
establishment to which this duty applies but it is the operator who has to provide the information.<br />
The area which the competent authority determines is known as the public information zone (PIZ), it determines the PIZ by taking into account<br />
of both the likelihood and effects of possible major accidents at the establishment. It is set on the basis that people outside it are not at<br />
immediate significant risk from major accidents, although they could be if the accident escalates"
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7. Alerting and Plan Triggers<br />
7.1 In the event of an emergency occurring at the terminal the Site Control room will<br />
dial “999” giving a pre-agreed message. This will alert Kent Police, Kent Fire &<br />
Rescue Service and the Southeast Coast Ambulance Service who will respond.<br />
7.2 The police will alert other organisations including Medway Council (see diagram<br />
below). Declaration of a major emergency by Kent Police following receipt of the<br />
notification by the National Grid LNG Grain site will trigger the relevant plans of<br />
those agencies in involved.<br />
7.3 Alerting Chart<br />
BP Oil UK Ltd<br />
Southern Gas Networks<br />
London Thamesport<br />
Scottish & Southern Energy<br />
(Medway Power Station)<br />
Maritime Transport Ltd<br />
National Grid Property Holdings<br />
E-ON (Grain Power Station)<br />
Foster Yeoman<br />
Air Products<br />
J Clubb Ltd<br />
Kent Fire &<br />
Rescue<br />
Service<br />
Swale Borough Council (covered by PIZ):<br />
and other local authorities where<br />
appropriate<br />
Kent County Council<br />
Essex County Council<br />
Thurrock Council<br />
Southend-on-Sea Council<br />
Kent<br />
Resilience<br />
Forum<br />
Relevant<br />
Council<br />
Services<br />
National<br />
Grid LNG<br />
Grain<br />
‘999’<br />
Kent Police<br />
Network Rail Medway<br />
Council<br />
June 2011 Page 25 of 52<br />
Grain Parish<br />
Council<br />
Relevant Parish<br />
Councils (Stoke)<br />
and Councilors<br />
Southern<br />
Water<br />
Health & Safety<br />
Executive<br />
Natural<br />
England<br />
Environment<br />
Agency<br />
DEFRA<br />
South Coast<br />
Ambulance<br />
Service<br />
Kent NHS &<br />
Medway PCT<br />
Medway (Peel)<br />
Ports
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7. 4 If a Major Emergency involves or threatens vessels using or moored on the River<br />
Medway, Medway Ports (Port of Sheerness) will be responsible for warning and<br />
controlling the movements of such vessels.<br />
8. Organisational Responsibilities (Outline Responsibilities)<br />
8.1 The organisations required to respond to an incident at the National Grid Grain<br />
LNG terminal have defined areas of responsibility during an emergency. These<br />
have been shared, agreed and accepted by the organisations consulted during<br />
the production of this plan and can be found in Annex A..<br />
9. On Site Control & Co-Ordination<br />
9.1 The specific area of the incident is referred to as the Incident Site and will be<br />
within the boundaries of the National Grid Grain LNG terminal.<br />
9.2 Until the arrival of the Site Main Controller (typically the duty manager) the on<br />
duty Terminal Engineer will be the Incident Controller and direct all operations at<br />
the site including rescue, evacuation and fire fighting. The on duty Terminal<br />
Engineer will continue to provide on-site advice throughout the incident.<br />
9.3 On the arrival of Kent Fire and Rescue Service, the National Grid Grain LNG<br />
Incident Controller will hand over control of the incident at the site to the Incident<br />
Commander. The National Grid Grain LNG Incident Controller will remain to<br />
provide advice about the site and its normal operation.<br />
9.4 The fire officer in charge will be responsible for implementing the incident<br />
response strategy. The fire officer in charge will make an assessment of the<br />
incident and request mobilisation of additional support as necessary.<br />
Diagrammatic layout of incident scene: see following page.<br />
June 2011 Page 26 of 52
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9.5 Diagrammatic Layout of the Incident Scene<br />
SCENE<br />
All Services/Organisations<br />
report to Rendezvous Point<br />
Holding Area for<br />
vehicles/equipment<br />
ready to go on-site if<br />
needed<br />
Body Holding<br />
Area<br />
Temporary<br />
Mortuary<br />
Casualty Clearing<br />
Ambulance<br />
Loading Point<br />
SCENE<br />
NATIONAL GRID GRAIN LNG<br />
People<br />
injured<br />
Hospital<br />
June 2011 Page 27 of 52<br />
Incident Control Point<br />
Evacuation<br />
Assembly Point-<br />
EAST or WEST<br />
Ambulance Medway<br />
Council<br />
People<br />
Evacuated<br />
Police<br />
Fire<br />
SCENE<br />
Rest Centre Disperse<br />
GRAIN<br />
LNG<br />
Property<br />
Property<br />
Store<br />
NOTE: The Scene takes into account<br />
the wider aspects of the emergency<br />
response and its effects beyond the<br />
Site boundaries.<br />
10. Off-Site Control & Co-ordination (including traffic control)<br />
10.1 On receipt of the alerting call from National Grid Grain LNG, a number of control<br />
points will be established by the emergency services. Strategic, tactical and<br />
operational Command Centres will be set up as outlined in responding<br />
organisations major emergency plans. The generic multi-agency command and<br />
control structures are summarised below:<br />
10.2 The establishment of:<br />
• A Strategic Coordinating Group at Kent Police HQ in Maidstone. This<br />
group would take a strategic lead and will require representation from<br />
senior officers from responding organisations.
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• A Tactical Coordinating Group would be established at Medway Police<br />
Station to implement strategies as determined by the Strategic Group.<br />
• Operational Group(s) will be established at the scene, with Kent Fire and<br />
Rescue taking the lead.<br />
Medway Council will ensure appropriate representation at the Strategic, Tactical<br />
and Operational Commands, as well as establishing it’s own Gold and Silver<br />
Groups, which will address Medway Council specific issues.<br />
10.3 Multi-Agency Response Structure including Scientific, Technical & Advisory Cell<br />
(STAC)<br />
MULTI-AGENCY STRATEGIC<br />
Strategic Coordination Group<br />
(SCG) Police HQ Maidstone<br />
Manage the Multi-Agency response at a Strategic<br />
decision making level<br />
Chair: Police Commander<br />
Liaison Officer: Chief Executive, Director<br />
RC&C, AD Frontline Services<br />
Staff Officer: EP Officer<br />
MULTI-AGENCY RESPONSE STRUCTURE RECOVERY STRUCUTRE<br />
<strong>MEDWAY</strong> <strong>COUNCIL</strong> SILVER<br />
Medway Silver Emergency Coordination<br />
Team (ECT) Medway Emergency Centre<br />
Implement strategies to address a wide range of Medway Council<br />
issues relating to specific aspects of the emergency<br />
Chair: Director RCC / AD Frontline Services / AD Adult Social<br />
Care<br />
Operations Manager: AD or Service Manager<br />
Emergency Centre Manager<br />
Operations Team: Staff as appropriate<br />
Recovery Advisory Group (RAG) -<br />
Strategic Recovery Coordination Group<br />
(SRCG) for recovery phase<br />
Advise SGC of recovery issues and suggest membership of<br />
Strategic Recovery Coordination Group. Lead recovery phase<br />
following formal hand-over<br />
Chair: Medway AD Frontline Services / Head Safer Communities /<br />
Head Highways “Recovery Manager”<br />
MULTI-AGENCY TACTICAL<br />
Tactical Coordination Group (TCG)<br />
Medway Police Station or Local Authority Emergency centre<br />
Implement actions from SCG at a tactical level<br />
Chair: Police<br />
Liaison Officer: Medway AD Frontline Services / Head Safer Communities / Head Highways<br />
Staff Officer: EP Officer<br />
<strong>MEDWAY</strong> <strong>COUNCIL</strong> GOLD<br />
Medway Gold Management Team<br />
Medway Offices<br />
Determine Medway’s response strategies. Ensure a joined-up approach across Directorates. To ensure Business Continuity Plans are<br />
implemented as per the Corporate Recovery Plan<br />
Chair: Chief Executive, Nominated Director<br />
Members: Lead Director, Directors and Ads as per Corporate Recovery Plan<br />
<strong>MEDWAY</strong> <strong>COUNCIL</strong> BRONZE<br />
Medway Bronze Operational Teams<br />
Site / Scene<br />
Perform duties as determined by ECT on the ground<br />
Incident Liaison Officers<br />
Welfare Liaison Officers<br />
Transport Operators<br />
Building Control<br />
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Medway Silver Business Continuity<br />
Team (BCT)<br />
Implement Medway Council’s Business Continuity strategies<br />
Chair: AD Housing and Corporate Service / AD<br />
Organisational Services / AD Customer First, Leisure,<br />
Culture, Democracy and Governance<br />
Operations Team: Staff as required<br />
Science and Technical Advisory Cell<br />
(STAC)<br />
To coordinate and provide specialist scientific and technical<br />
advice including on public health and the environment<br />
Chair: Appropriate specialist<br />
STAC is replaced by the Environment<br />
Group in a Shoreline Response Centre<br />
during an Oil Pollution Incident.<br />
Business and Economic Recovery<br />
Assess the economic implications for the affected area and<br />
provide assistance to enable businesses to resume trading<br />
Chair: AD Development, Economy and Transport /<br />
Economic Development and Social Regeneration<br />
Manager<br />
Communications (Media / PR)<br />
To formulate an overall communications strategy to ensure<br />
the public and media are fully informed and consulted<br />
Chair: Medway Media and Comms<br />
Manager<br />
Community Recovery Committee<br />
To reflect community concerns and assist with the Impact<br />
Assessment<br />
Chair: Assistant Director<br />
Communications Performance and<br />
Partnerships<br />
Environment & Infrastructure<br />
(Including clean up)<br />
Use expertise to give viable options for<br />
cleanup, repair and replacement<br />
Chair: AD Frontline Services / Head Waste<br />
Services<br />
Health and Welfare<br />
Coordinate the provision of a full-range of welfare and<br />
health services to those affected by the emergency<br />
Chair: AD Adult Social Care / AD<br />
Children’s Care
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10.4 Scientific, Technical & Advisory Cell (STAC)<br />
The STAC will be established by the Strategic Coordinating Group (SCG) with<br />
the following remit:<br />
‘To ensure timely coordinated scientific and technical advice during the response<br />
to an emergency, local responders are invited to consider collectively through the<br />
relevant Local Resilience Forum (LRF), arrangements for establishing STAC to<br />
provide advice to the Strategic Coordinating Group (SGC) when required. They<br />
will also need to identify a designated STAC lead and alternatives who would<br />
coordinate the work of the STAC when activated….<br />
The establishment of a STAC is likely to be particularly important where there<br />
may be significant wider health and environmental consequences involving<br />
chemical, biological, radiological or nuclear material. The STAC should bring<br />
together technical experts from those agencies involved in the response and who<br />
may provide scientific and technical advice to the Gold Commander. The<br />
purpose of the cell would be to ensure that, as far as possible, scientific or<br />
technical debate was contained within the cell so that SCG (and others involved<br />
in the response) received the best possible advice based on the available<br />
information in a timely, coordinated and understandable way….’<br />
Cabinet Office guidance (April) 2007<br />
10.5 Traffic Control - The nature of an incident at the National Grid Grain LNG<br />
terminal is such that, until the gas has an ignition source, it may not be seen and<br />
as the gas is odourless (until odour has been added) it is likely that there will not<br />
be a gas smell either. It is therefore important that organisations responding to<br />
the emergency are aware of the hazards and that people and vehicles do not<br />
enter the potential hazard area. Because the A228 is the only road servicing the<br />
industries and village of Grain, information to them of an off-site incident, actual<br />
or potential is important even though they are not within the direct hazard area.<br />
10.6 In order to speed up the road closures National Grid Grain LNG have provided<br />
Road Closure barriers and roadside “bins” at previously arranged locations on<br />
the A228 in the Stoke / Grain area:<br />
The roadside bins contain:<br />
• Fixed signs (road closed)<br />
• Blank signs (for written instructions)<br />
• Cones<br />
• Slow signs<br />
• Left & Right Arrows<br />
• Roadwork lights<br />
• Sandbags/water filled units (to hold down signs)<br />
10.7 Traffic Control – Stoke side of A228 –The police will set up traffic control points<br />
on the A228. This is to prevent the unauthorized entry by pedestrians and road<br />
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traffic to the hazard area and manage emergency service traffic involved in any<br />
response.<br />
10.8 Traffic Control – Grain side of A228 – The urgent need to stop pedestrians and<br />
all road traffic from Grain village entering the hazard area has resulted in<br />
interagency cooperation between the fire and police services. Retained Fire and<br />
Rescue personnel from Grain fire station will on the authority of the police put the<br />
road barrier across and the road closure signs located in a “roadside bin” on the<br />
section of the A228 between the National Grid Grain LNG terminal and Grain<br />
village. (NOTE: the location of this fixed road barrier is currently under review<br />
following recent changes to the National Grid LNG site and future proposed<br />
developments). Fire and Rescue personnel will advise drivers and pedestrians of<br />
the situation and either advise them to go home or in the case of displaced<br />
visitors to go to a Emergency Assistance Centre, dependant on circumstances.<br />
10.9 Rendezvous Point (RVP) – All response organisation vehicles will report to the<br />
RVP located at the pre arranged location on the A228. The police will control the<br />
RVP and all officers attending the incident will report there. This is particularly<br />
important for non-emergency service personnel, whose attendance will be<br />
verified before they are allowed to proceed to the Incident Control Point (ICP).<br />
10.10 Incident Control Point (ICP) – The police and fire and rescue service incident<br />
control vehicles will be located at a previously designated site on the A228.<br />
10.11 The ICP will be managed by the police, who will be responsible for security of the<br />
incident site. Assessments of the situation and any associated risks will be<br />
carried out at the ICP by the emergency services before entering the hazard<br />
area. The National Grid Grain LNG Incident Controller will provide advice on the<br />
hazard to the emergency services. Representatives from Medway Council, the<br />
Environment Agency and other appropriate organisations may also be present at<br />
the ICP.<br />
Note: Due to ongoing road works/changes involving the Stoke railway<br />
crossing (new bridge) some control and rendezvous points may change<br />
(Review September 2011).<br />
11. Communications<br />
11.1 A snatch bag will be provided by National Grid Grain LNG for use by the Kent<br />
Fire and Rescue Service, it will contain minimum of four intrinsically safe radios<br />
for their use in and around the site. All other services should ensure that, if a gas<br />
cloud is present, any radios or mobile phones used should also be intrinsically<br />
safe.<br />
11.2 Telephone communications with Grain village could potentially be vulnerable as<br />
they follow the A228/B2001 roadway between the hazardous installations. If<br />
landlines are rendered inoperable there are several alternate methods for<br />
communication in an emergency situation. These include:<br />
• RAYNET (Radio Amateurs Emergency Network)<br />
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• MTPAS (Mobile Telecommunication Preference Access Scheme) – of use<br />
only if mobile networks are functional and hazard criteria in 9.1 are met.<br />
Further of media and communications details can be found in the Media &<br />
Communications Section of the Medway Council Major Emergency Plan and the<br />
KRF Media & Communications Plan.<br />
12. Media and Communications/Public Warning & Informing<br />
12.1 The police will lead in providing coordinated information to the media. Multiagency<br />
press briefings will be held either at police headquarters or at Medway<br />
Council offices. The other response organisations will issue press releases on<br />
their own activities as will National Grid Grain LNG. However, press releases<br />
should be copied between the organisations to ensure an effective information<br />
service to the public. Variable message signage is also available to further inform<br />
vehicular traffic.<br />
12.2 At the outset of an incident requiring the closure of the A228 road residents of<br />
Grain village would be informed via the parish contacts, listed in the restricted<br />
section. (The emergency services have joint plans for management of traffic and<br />
control and coordination of the incident in the event of a closure of the A228).<br />
Stoke village will be informed by Medway Council of a major incident via either<br />
the parish council and/or the appropriate council Member.<br />
12.3 The general public will be given information and guidance through various media<br />
outlets; these will include television and radio (national and local), also additional<br />
information will be given through websites such as the Medway Council web site.<br />
Other possible methods include door knocking by emergency responding<br />
organisations<br />
Those people affected by an incident (including site staff), may be required to<br />
take the following actions;<br />
• Go in, Stay in, Tune in; or<br />
• Evacuation to a rest centre or a other place of safety<br />
• Take any other necessary actions if advised to do so<br />
13. Evacuation & Shelter<br />
13.1 Site Evacuation Assembly Points – Personnel at National Grid Grain LNG,<br />
Southern Gas Networks* and neighbouring sites including BP Oil UK will, if<br />
appropriate, move to their respective site assembly points and then to agreed<br />
evacuation assembly points if required. (* The SGN section of the site is usually<br />
unmanned and operated remotely).<br />
13.2 In the event of an incident at National Grid LNG Grain, residents of Grain village<br />
have been advised via a Public Information Zone leaflet issued by the site to Go,<br />
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In Stay In and Tune In, in line with <strong>COMAH</strong> regulations. This is considered to be<br />
the safest option in most hazard scenarios.<br />
13.3 Access to and egress from Grain village may be restricted if the A228/B2001<br />
alongside the National Grid Grain LNG site is impassable, resulting in the<br />
temporary displacement of people. This scenario is considered unlikely according<br />
to hazard information provided by National Grid Grain LNG, for more than 4<br />
hours. There are 5 hazard scenarios with off-site implications that have the<br />
potential to result in a closure of the A228/B2001.<br />
13.4 If the A228/B2001 was closed for a longer period due to a persistent hazard or<br />
damage to its structure it may became necessary to consider the use of other<br />
methods of access/egress. These options include the use of maritime transport<br />
and the air ambulance. Response decisions will be made dependant on the<br />
scale, nature and location of the incident.<br />
13.5 Medway Council has procedures to manage nominated Emergency Assistance<br />
Centres that can provide shelter for those people who, as the result of an<br />
incident, are temporarily displaced and transport for those who may need<br />
evacuation to a place of safety.<br />
13.6 Several sites have been predesignated in this plan and Medway Council<br />
Emergency Assistance Centre Guideline contains these and other site options,<br />
dependent on the emergency scenario.<br />
14. Vulnerable People<br />
14.1 Medway Council, Kent NHS and other appropriate organisations will share key<br />
information to assist in the pre-identification of vulnerable people using existing<br />
datasets and protocols and, where appropriate, consider evacuating those<br />
individuals/groups.<br />
15. Environmental Impact (extract from National Grid Grain LNG’s <strong>COMAH</strong><br />
Safety Report)<br />
15.1 The dangerous substances stored on site, which bring about the requirement for<br />
a safety case report, are non-toxic. It is therefore considered that the main<br />
potential major accident hazards to the environment, as defined by the <strong>COMAH</strong><br />
Regulations, are from fires. The two relevant hazards, from flammable gas clouds<br />
or from sustained levels of thermal radiation, are discussed below. Explosions<br />
are not considered here, as the consequences of explosions are unlikely to<br />
extend beyond the site boundary.<br />
15.2 Either a flammable gas cloud or thermal radiation could cause damage off-site.<br />
However these scenarios are considered to be extremely unlikely, with the<br />
highest frequency being that for a severe earthquake which would in itself cause<br />
widespread devastation to the surrounding area. The hazard would depend on a<br />
variety of factors including the release event, wind direction, weather conditions<br />
and sometimes release orientation. The key potential accident hazards to the<br />
environment are assessed in the following sections.<br />
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15.3 It is universally agreed that it is difficult to predict the effect of fire on an<br />
ecosystem, because of the problems of understanding fire processes and<br />
ecosystem responses. Variables that affect fires include moisture levels, fuel load<br />
and arrangement, prevailing weather conditions, wind and topography. Given the<br />
fact that every fire is unique it is conceivable that a major accident could be<br />
caused by some of the incidents described below. However, deciding whether a<br />
fire had resulted in a Major Accident to the Environment (MATTE) would only be<br />
possible after detailed studies of the effects of the fire.<br />
15.4 Flammable Gas Cloud – A flash fire is unlikely to have significant effect on the<br />
vegetation present on the Medway or Thames Marshes Ramsar, SPA and SSSI<br />
Sites or Grain Pit.<br />
15.4.1 To constitute a MATTE, greater than 0.5 ha must be adversely affected, or<br />
greater than 10% of the area of the site affected (whichever is the greater), or<br />
greater than 10% of a particular habitat or population of individual species.<br />
Although approximately 5 ha of marshland is at risk from some damage, any<br />
damage caused by a flash fire would be expected to be very minor with all the<br />
species affected recovering rapidly. Similarly, whilst greater than 10% of Grain Pit<br />
could be affected by a flash fire, damage would be expected to be very minor<br />
with all the species affected recovering rapidly. All the types of vegetation present<br />
on the marshland, reed beds, scrubland or grassland around the site are<br />
expected to grow back in a short time.<br />
15.4.2 For common flora and fauna present, a MATTE would be caused if 1% of any<br />
species were damaged, or 5% of any plant species. In addition to common<br />
species there are a number of protected species present around the LNG site.<br />
The MATTE thresholds for such species may be lower than 1% or 5%, and<br />
liaison with the appropriate statutory conservation organisation would be<br />
necessary to determine the appropriate threshold. Adult birds, reptiles,<br />
invertebrates and mammals that could be affected by flash fires are generally<br />
mobile and may be able to avoid the effects of a flash fire. However, the young<br />
would be more at risk. Following an incident, an investigation of the effects of the<br />
fires and consultation with the appropriate statutory conservation organisation<br />
would determine whether a MATTE had occurred.<br />
15.4.3 Fire can have a wide range of effects on soil, depending on factors such as fire<br />
intensity and severity, soil moisture levels, soil composition and climatic regime.<br />
To constitute a MATTE the biological quality of soil must deteriorate such that<br />
common organisms are absent, the structure of the biological community is<br />
altered for periods in excess of a season, or normal ecosystem function is<br />
severely impaired for a period in excess of one year. It is not considered possible<br />
that a flash fire would have this great an effect.<br />
15.4.4 There are three Grade 1 listed buildings and three SAMS within 3 km of the site.<br />
A flash fire would not be sufficiently fierce to cause damage to these buildings<br />
and structures, and therefore a flash fire arising from the LNG terminal is unlikely.<br />
15.5 Thermal Radiation - Two thermal radiation hazard criteria are identified: Escape<br />
distance and Secondary Fires distance. Escape distance is defined as ‘the<br />
distance from a fire from which able bodied persons can be expected to escape<br />
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without serious injury’. Escape distance is specific to people, and so is not<br />
considered any further with respect to effects on the environment. Secondary<br />
fires distance is defined as ‘the distance at which secondary fires may be initiated<br />
by piloted ignition in buildings made of combustible materials such as wood’. The<br />
threshold level for piloted ignition of wood is 12 kW/m 2 . Above this secondary<br />
fires will occur if the receiving material is irradiated for a sufficient length of time.<br />
Spontaneous combustion of grasses occurs with thermal radiation levels of<br />
approximately 15kW/m 2 for approximately 15 minutes. Therefore, some<br />
vegetation within this hazard range could be expected to ignite.<br />
15.5.1 A secondary fire could present a more significant effect on the vegetation present<br />
on the Medway or Thames Marshes Ramsar, SPA and SSSI Sites. Marsh<br />
communities are usually resistant to burning, except in periods of exceptional<br />
drought, because they are so wet. However, if the fire was severe enough to<br />
damage the marshland, there is a potential for natural succession to give rise to<br />
the development of a slightly altered habitat. Following an incident an<br />
investigation would be undertaken to assess whether a MATTE had occurred.<br />
Grain Pit is beyond the secondary fires hazard range, and is therefore unlikely to<br />
be harmed by thermal radiation from the terminal.<br />
15.5.2 The effects of fire on grassland and agricultural land, and the definition of a<br />
MATTE have been discussed in previous paragraphs in 12.4.1, and the same<br />
conclusions apply, although a considerable area may be affected, rapid post-fire<br />
regeneration is expected.<br />
15.5.3 It is not considered possible that a secondary fire would cause the soil off-site to<br />
be heated to such a high temperature to cause sufficient damage to constitute a<br />
MATTE. Similarly, the SAMs and Grade One listed buildings are beyond the<br />
secondary fires hazard range from the terminal and are unlikely to be damaged.<br />
15.5.4 The potential effects of fire on species have already been discussed in the<br />
section on flammable gas clouds, and it is considered that the same conditions<br />
would apply to a secondary fire. A post-incident investigation involving<br />
consultation with the appropriate statutory conservation organisation would be<br />
carried out to ascertain whether a MATTE had occurred.<br />
16 Other Environmental Consequences of a Major Accident (extract from<br />
National Grid Grain LNG’s <strong>COMAH</strong> Safety Report)<br />
16.1 Gas Release - The release of gases produced by combustion of natural gas<br />
(carbon dioxide, carbon monoxide, nitrogen oxides, and hydrocarbons) to the<br />
atmosphere from an ignition scenario is not considered to be a significant<br />
environmental effect, compared to the national releases of these gases.<br />
16.1.1 Release of natural gas without subsequent ignition would result in the emission of<br />
methane to the atmosphere. Methane is a significant greenhouse gas, with a<br />
global warming potential 21 times greater than carbon dioxide. However, any<br />
release of methane from the National Grid Grain LNG Storage site would not<br />
contribute significantly to global warming. In terms of annual emissions of<br />
methane from the UK, which are around 3,800,000 tonnes, release of the total<br />
site inventory would be insignificant.<br />
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16.2 Gasholder Water Overflow – Addition of excess top-up to the above ground,<br />
water sealed, low-pressure gasholder on site could result in overflow of holder<br />
water. Holder water can contain concentrations of various chemicals, which could<br />
be potentially damaging in the environment. However, a study has concluded<br />
that a release of gasholder water on any scale would not harm the environment.<br />
16.3 Diesel Release – The release of diesel from the site is considered to be<br />
extremely unlikely, as diesel would have to escape a bund and two interceptor<br />
pits in series. However if it were to be released, it would either form pools or soak<br />
into the ground, or float on the surface of water. The extent of any environmental<br />
damage is highly dependent on the quantity released, and it should be borne in<br />
mind that if any diesel left the site it would only represent a small fraction of the<br />
total inventory.<br />
16.4 Firewater Runoff – Firewater is the term given to the water used to extinguish<br />
fires. In some cases the fire service may add surfactant to water used for<br />
extinguishing fires. This is unlikely to be used in a gas fire, but may be used to<br />
extinguish a fire involving liquid hydrocarbons. Surfactant may mobilise<br />
contaminants present in the soil, but the risk at the site is not considered to be<br />
significant. The effect of firewater without surfactant is not likely to be different<br />
from the effect of prolonged heavy rain.<br />
16.5 Firewater Reservoir – The firewater reservoir on site is treated with algaecides<br />
to control fish and algae. Although commercial algaecides are normally used<br />
these are not considered to be harmful to the environment under the terms of the<br />
<strong>COMAH</strong> Regulations.<br />
16.6 Conclusions – Under current criteria it is very difficult to predict whether a fire or<br />
diesel release at the National Grid Grain LNG Terminal could be classed as a<br />
major accident to the environment due to the number of variables involved.<br />
However the major accident scenarios (contained in the site’s <strong>COMAH</strong> safety<br />
report) that could lead to off-site effects have very low frequencies, the highest<br />
being that of a major earthquake.<br />
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Outline Responsibilities<br />
June 2011 Page 37 of 52<br />
Annex A<br />
Page<br />
Annex A - 1. Medway Council 38<br />
Annex A - 2. Environment Agency 39<br />
Annex A - 3. Kent Fire & Rescue Service 41<br />
Annex A - 4. Kent Police 42<br />
Annex A - 5 Kent And Medway – Health 44<br />
Annex A - 5.1 South East Coast Ambulance Service Services 46<br />
Annex A - 6. Medway Ports 48<br />
Annex A - 7. Network Rail 49<br />
Annex A - 8. National Grid Grain LNG 50<br />
Annex A - 9. Health & Safety Executive 52
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OUTLINE RESPONSIBILITIES<br />
<strong>MEDWAY</strong> <strong>COUNCIL</strong><br />
1. Provide a 24-hour point of contact for alerts and warnings, and for the<br />
management of large volumes of public calls<br />
June 2011 Page 38 of 52<br />
Annex A - 1<br />
2. Send an Incident Officer to the Incident Scene to liaise with National grid LNG<br />
Grain Personnel, emergency services and any other organisation involved in the<br />
emergency response.<br />
3. In conjunction with National Grid, the police, the health authorities and the<br />
Environment Agency, provide information to the public.<br />
4. In conjunction with Kent Police, manage traffic diversions and road closures<br />
5. When safe, clear debris / restore highways and arrange for inspection and<br />
emergency repairs.<br />
6. Put in place an emergency management structure to oversee Medway Council<br />
activities.<br />
7. Provide a service in relation to dangerous structures<br />
8. Implement animal health measures<br />
9. Alert and coordinate voluntary organisations<br />
10. Arrange for military aid to the Civil Community<br />
11. Open and run emergency assistance centres as required<br />
12. Provide accommodation for the temporarily homeless<br />
13. Provide specialist care for vulnerable people affected<br />
14. Establish, operate and close down emergency mortuaries in cooperation with<br />
other agencies<br />
15. Manage the long-term recovery arrangements<br />
16. Provide representation at multi-agency emergency coordination centres.
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ENVIRONMENT AGENCY<br />
OUTLINE RESPONSIBILITIES<br />
June 2011 Page 39 of 52<br />
Annex A - 2<br />
The Agency has responsibilities for the management and regulation of the water<br />
environment and for controlling industrial pollution and wastes throughout England and<br />
Wales. It does not deal with all aspects of environmental pollution. With regard to air<br />
pollution, it is only responsible for those major industrial processes which are subject to<br />
‘Integrated Pollution Control’ under Part 1 of the Environmental Protection Act 1990.<br />
1. Aside from the duty to investigate major accidents the Agency has no duty under<br />
the <strong>COMAH</strong> Regulations to respond to incidents at <strong>COMAH</strong> establishments.<br />
However, the wider environmental interests of the Agency (i.e. pollution of the<br />
environment) require it to be notified about, assess and if necessary make an<br />
operational response to incidents at such sites. In particular the Agency may act to<br />
protect the public, controlled waters and the wider environment.<br />
2. In the event of a major incident at a <strong>COMAH</strong> site, the Agency expects to be<br />
informed as soon as possible either by the site operator or the emergency<br />
services on its 24-hour emergency line.<br />
3. On being informed of an incident involving a <strong>COMAH</strong> establishment the<br />
Agency will:<br />
a) Refer the incident to an Environmental Protection officer for assessment.<br />
b) If appropriate, consult with a Process Industries Regulation specialist<br />
who has knowledge of the site.<br />
c) If the assessment indicates a significant threat to human health, the<br />
environment or property, an operational response may be made to minimize the<br />
impact.<br />
d) Where a major accident has occurred, undertake an investigation in<br />
liaison with HSE.<br />
4. Liaise with Natural England in regard to SSSI and Ramsar sites.<br />
5. Incident Response Standards<br />
The Agency will respond to reports of environmental incidents, which have a<br />
potential to cause harm to the environment or, in specific circumstances, human<br />
health. These might involve pollution of controlled waters, unauthorised disposal<br />
of waste, accidents involving radioactive substances, accidents involving major<br />
industrial processes, flooding, low river flows and drought, fish kills and poaching.<br />
In responding to incidents the Agency will undertake the following activities:<br />
• professionally assess all environmental incidents and decide on the speed<br />
and level of response required;<br />
• attend all incidents involving a significant or potentially significant
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environmental impact, or where its presence is specifically requested by the<br />
Emergency Services or lead organisation;<br />
• take appropriate actions and make best efforts to prevent or mitigate the<br />
effects of an environmental incident, taking remedial action where necessary;<br />
• take appropriate action to control an incident, or prevent one in the case of<br />
imminent risk, either in association with outside parties or if necessary acting<br />
alone;<br />
• investigate causes of incidents and collect evidence for possible future legal<br />
action;<br />
• judge and anticipate what and who are likely to be affected and take action to<br />
alleviate the effects, including warning appropriate parties; and<br />
• pass on to other organisations incident notifications which should properly<br />
have been directed to them.<br />
6. Standards of Service<br />
According to the seriousness of the incident, an Agency officer will attend as<br />
soon as possible following receipt of a report within a maximum of two hours<br />
during normal office hours and within four hours outside office hours. These are<br />
maximum times and every effort will be made to attend as quickly as possible.<br />
7. Emergency Contact<br />
The Agency operates a 24-hour service for reporting incidents. The local<br />
Southern Region emergency contact number for other authorities is 0800 252<br />
676 (Fax: 01903 214571). The public can report pollution incidents on the<br />
national reporting number 0800 807060.<br />
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OUTLINE RESPONSIBILITIES<br />
KENT FIRE AND RESCUE SERVICE<br />
June 2011 Page 41 of 52<br />
Annex A - 3<br />
1. Mobilise and dispatch Fire and Rescue resources to the scene of the major<br />
emergency.<br />
2. Implement any pre-determined arrangements relating to the location or nature of<br />
the major emergency.<br />
3. Take charge of fire and rescue operations at the site. Establish liaison between<br />
the Incident Commander and the Company Incident Controller.<br />
4. Carry out salvage operations where considered necessary to protect goods and<br />
property.<br />
5. Establish fire and rescue service controls at the scene of the incident and deploy<br />
an Incident Command Unit as necessary.<br />
6. Establish liaison with police, ambulance service and Company Site Main<br />
Controller at the Incident Control Post.<br />
7. Provide cutting gear, rescue equipment, winches and emergency lighting for<br />
rescue operations.<br />
8. Assist the medical services in gaining access to trapped casualties.<br />
9. Provide firefighters with protective clothing and breathing apparatus.<br />
10. Determine an inner cordon and in consultation with Company Site Main<br />
Controller advise on the need for evacuation. Inform all organisations involved in<br />
the incident of serious hazards or contamination.<br />
11. Provide equipment and firefighters for the implementation of decontamination<br />
procedures for persons involved.<br />
12. Implement mutual aid arrangements with neighbouring fire and rescue services<br />
as appropriate.<br />
13. Provide communication sets for fire-ground communications (the site will be<br />
responsible for providing intrinsically safe radio equipment).<br />
14. Contact through the FRCC, local or national firms for the supply of pre-arranged<br />
specialist equipment .<br />
15. Consider the use and provision of suitably qualified personnel to assist any major<br />
emergency investigation that may be necessary.
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OUTLINE RESPONSIBILITIES<br />
KENT POLICE<br />
June 2011 Page 42 of 52<br />
Annex A - 4<br />
1. To validate the information received following the initial call. Assess the<br />
circumstances and deploy resources to an appropriate R.V. Point.<br />
2. To implement any pre-determined arrangements relating to the location or<br />
nature of the major emergency.<br />
3. To activate, as required, Gold Control at Police Headquarters and notify other<br />
agencies that it is operational.<br />
4. To establish Silver Control under a Silver Commander either at a suitable<br />
location, probably the Medway Police Station. Maintain communication with<br />
Force Communications Centre and/or Gold Control when activated at Police<br />
Headquarters.<br />
5. To co-ordinate the activities of all services and organisations at the scene,<br />
through the Silver Commander. This will in no way affect the specific or<br />
statutory duties and responsibilities of officers of other services or<br />
organisations.<br />
6. To maintain a log of police events and action taken at the scene.<br />
7. To contact (dependent on incident location) Medway Council and/or Kent<br />
County Council for local authority and voluntary organisation support.<br />
8. a) By the implementation of cordons, to protect and preserve the incident site<br />
for the preservation of evidence, security of property and subsequent<br />
investigation of crime.<br />
b) To establish in consultation with site operators where appropriate, a<br />
rendezvous point and marshalling area for emergency services and other<br />
vehicles called to the site.<br />
9 . a) If necessary, to establish a Central Casualty and Information Bureau at<br />
Police Headquarters as the primary point of contact to deal with all enquiries<br />
from the public and relatives of casualties.<br />
b) If necessary, to notify national and local press, radio and television of the<br />
major emergency, and publish the telephone number of the Casualty and<br />
Information Bureau. Request them to inform the public that inquiries should<br />
be directed only to the Bureau and not the hospitals etc.<br />
10. To inform Network Rail, Southern Water Services and the Environment<br />
Agency of the major emergency and implement any pre-determined<br />
arrangements relating to the location.
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KENT POLICE - continued<br />
June 2011 Page 43 of 52<br />
Annex A - 4<br />
11. To provide Hospital Documentation Team(s) to attend receiving hospital(s) to<br />
record casualty details and pass to the Casualty and Information Bureau.<br />
12. To provide liaison officer(s) to attend the receiving hospital(s) if appropriate,<br />
to co-ordinate/manage documentation teams.<br />
13. To identify any victims on behalf of HM coroner.<br />
14. To provide a Police Press Liaison Officer to co-ordinate through the Gold<br />
Commander Press releases and Public Information strategy, and to nominate<br />
a Media Briefing Centre if appropriate.<br />
15. Together with the National Grid LNG Ltd Incident Officer and the Senior Fire<br />
Officer, to decide areas for which plans for warning and/or evacuation of the<br />
public should be implemented.<br />
16. To establish Evacuation Assembly Points from which non-injured/homeless<br />
persons can be directed to Survivor Reception Centre/ Rest Centres<br />
organised by Medway Council.<br />
Important note: A Survivor Reception Centre may have to be set up very quickly<br />
before local authority assets can be mobilised. There will be occasions where a<br />
Survivor Reception Centre will have to be initially set up by the police and then<br />
taken over by Medway Council.<br />
17. To agree, in consultation with the Ambulance Incident Officer a Casualty<br />
Receiving Area and Ambulance Loading Point.<br />
18. To collect and maintain security or personal belongings found in public areas.<br />
19. To arrange for military or other specialist assistance required in relation to the<br />
safety of the public, e.g. at Bomb Incidents.<br />
20. To manage evacuation, should it become necessary, to the Evacuation<br />
Assembly Points and advise Medway Council to arrange for the<br />
transportation and accommodation of evacuees. Provide information and/or<br />
advice to the public living outside the scene.<br />
21. To maintain close liaison with all other services and organisations involved.<br />
22. If necessary, to contact the Meteorological Office (CHEMET) to receive<br />
early notification of impending changes in weather conditions.
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Annex A - 5<br />
OUTLINE RESPONSIBILITIES<br />
KENT and <strong>MEDWAY</strong> – NATIONAL HEALTH SERVICE<br />
The role of NHS Lead (Gold)<br />
In response to a major incident requiring the establishment of NHS Lead (Gold),<br />
NHS Lead (Gold) will direct and command the response of all NHS resources in<br />
Kent and Medway. It will focus on strategic management of the NHS during the<br />
incident by ensuring NHS service delivery for both the incident and normal<br />
services. DH (2007, Strategic command arrangements for the NHS during a major<br />
incident.<br />
A Strategic Coordination Group is the multi-agency group that meets to coordinate<br />
the response to an emergency. Its representation reflects the membership of the<br />
Local Resilience Forum. It is normally chaired by the Police and held at Police<br />
Headquarters in Maidstone. Where a SCG is established, NHS Lead (Gold) will<br />
provide the mechanism for communication between the SCG and NHS Trusts via<br />
NHS Lead (Gold).<br />
NHS Lead (Gold) will provide the upward and downwards communications link<br />
between Department of Health and NHS Trusts in Kent and Medway via<br />
communication with South East Coast Strategic Health Authority.<br />
The establishment of NHS Lead (Gold)<br />
In the event of a major incident the first point of alert will normally be the NHS<br />
Emergency Response Management Team (ERMT). The ERMT will contact the<br />
PCT director on call in the locality where the major incident has occurred and jointly<br />
decide on the level of response that is required, including the decision to establish<br />
NHS Lead (Gold).<br />
Where it is agreed that a major incident is of sufficient scale to require the<br />
establishment of NHS Lead (Gold) the ERMT will contact the Eastern and Coastal<br />
Kent Emergency Response Team (ERT) who will deploy to the Incident Control<br />
Centre Trinity House, Ashford and set up the Incident NHS Lead (Gold)<br />
Director Roles following the establishment of NHS Lead (Gold).<br />
Where NHS Lead (Gold) is established there are three roles that on call PCT<br />
directors will be required to fill:<br />
• NHS Locality Incident Coordinator. This director will deploy to the Incident<br />
Control Centre at the PCT in whose area the major incident has occurred.<br />
They will coordinate the locality response to the major incident and report to<br />
the Incident Strategic Coordinator at NHS Lead (Gold).<br />
• NHS Incident Strategic Coordinator and NHS Lead (Gold). This director<br />
will deploy to the Incident Control Centre at Trinity House, Ashford where<br />
June 2011 Page 44 of 52
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they will be responsible the Strategic Coordination of the response of the<br />
NHS in Kent and Medway including decisions regarding the allocation of<br />
resources for all NHS Trusts responding to the major incident.<br />
• NHS Gold Representative at the SCG. This director will deploy to Kent<br />
Police Headquarters in Maidstone. They will provide the link between the<br />
multi-agency Strategic Coordination Group and the NHS Incident Strategic<br />
Coordinator at NHS Lead (Gold).<br />
The response to major incidents needs to remain flexible. The decisions on where<br />
directors will be best deployed will be dependent of the experience and seniority of<br />
those on call. However, it is anticipated that the director in the PCT area affected<br />
will deploy to act as NHS Locality Incident Coordinator with the other roles being<br />
filled by the unaffected PCTs. Where an incident affects more than one PCT area<br />
the Lead PCT for Emergency Preparedness and Response (Eastern and Coastal<br />
Kent) Director on call will default to the role of NHS Incident Strategic Coordinator<br />
and NHS Lead (Gold) whilst an alternate is identified.<br />
Support to the NHS Incident Strategic Coordinator at NHS Lead (Gold)<br />
Eastern and Coastal Kent PCT will provide a fully equipped Incident Control Centre<br />
and the staff to support the NHS Incident Strategic Coordinator. This will include a<br />
Communications Lead, Incident Control Support Team Leader, Loggist and Call<br />
Takers. As the incident develops and more staff become available a Deputy<br />
Strategic Coordinator will be sourced from the directors and assistant directors<br />
across the three PCTs.<br />
Training<br />
Eastern and Coastal Kent PCT provide biannual training courses to ensure that<br />
directors are trained to fulfil their roles at NHS Lead (Gold) and the SCG.<br />
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Annex A – 5.1<br />
OUTLINE RESPONSIBILITIES<br />
SOUTH EAST COAST AMBULANCE SERVICE NHS FOUNDATION TRUST<br />
1. Receive emergency calls from the emergency services or other sources.<br />
2. Dispatch ambulance resources to the scene of the Major Incident.<br />
3. Alert the appropriate listed hospitals of the possibility of a Major Incident.<br />
4. Receive from the first ambulance response at the scene, confirmation of the<br />
nature of the Major Incident.<br />
5. As appropriate Stand Down or confirm a Major Incident exists with the<br />
alerted hospitals.<br />
6. Confirm with the appropriate hospital the requirement for a Mobile<br />
Emergency Response Incident Team (MERIT) and arrange the provision of<br />
ambulance vehicles for their transportation to the scene as necessary.<br />
7. Provide a senior ambulance officer at the scene to act as ‘Ambulance<br />
Incident Commander’.<br />
8. Dispatch to the scene sufficient ambulance resources, Incident Support<br />
Units (ISU) and, as appropriate, the ambulance Incident Control Vehicle<br />
(ICV) to be located with the Police and Fire & Rescue Service.<br />
9. Provide identifying accoutrements for the Medical Incident Commander<br />
(MIC).<br />
10. Establish communications from the ambulance Incident Control Vehicle to<br />
the receiving hospitals and, if required to any officer deployed to the relevant<br />
local authority Emergency Control Centre.<br />
11. Liaise at scene with the Police and Fire & Rescue Service and any other<br />
organisations involved.<br />
12. Forward to the receiving hospitals any information obtained at the scene<br />
relating to toxic or radiation hazards and possible contamination of<br />
casualties.<br />
13. Determine the evacuation priorities for casualties and the hospitals to which<br />
they are to be sent. (In conjunction with the Medical Incident Commander, if<br />
deployed).<br />
14. Advise the receiving hospitals on the prevailing situation and the categories<br />
and estimated times of arrival of casualties.<br />
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15. Organise additional ambulance cover for the emergency and routine tasks<br />
by re-deploying resources between ambulance stations or by arrangements<br />
with other divisions or ambulance services and voluntary organisations.<br />
16. Provide a Hospital Ambulance Liaison Officer (HALO) at the receiving<br />
hospitals to supervise the unloading and turn-round of ambulances.<br />
17. Organise the relief of ambulance crews in the event of a prolonged<br />
emergency.<br />
18. To convey to receiving hospitals a ‘scene evacuation complete’ message<br />
and to receive a ‘Stand down’ from these hospitals when they are in a<br />
position to stand down their major incident procedure.<br />
19. As appropriate organise transportation for patients who may require transfer<br />
or discharge from the receiving hospitals.<br />
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OUTLINE RESPONSIBILITIES<br />
<strong>MEDWAY</strong> (PEEL) PORTS<br />
Annex A - 6<br />
1. Receive alarm call and implement call out and warning procedure as<br />
detailed in the “Medway Ports Marine Emergency Procedures”.<br />
2. At the request of National Grid Grain LNG Ltd or the Emergency<br />
Services, arrange for the services of tugs and/or launches for firefighting<br />
or the transportation of equipment and personnel.<br />
3. Establish an Emergency Liaison Point at Medway Navigation Service<br />
(VTS) or on a Medway Ports launch or tug if required.<br />
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OUTLINE RESPONSIBILITIES<br />
NETWORK RAIL<br />
AND<br />
DB SCHENKER RAIL (UK)<br />
Annex A - 7<br />
On receipt of information from National Grid Grain LNG Ltd of an incident at their<br />
site with off-site implications Network Rail will:<br />
1. Advise the signaling centre that controls rail movements on the Grain<br />
branch to ensure that rail traffic is stopped at a suitable location.<br />
2. Inform DB Schenker Rail (UK) of the incident (DB Schenker Rail deals<br />
with the Grain freight terminal).<br />
On receipt of information from Southern Gas Networks of an incident at their<br />
site with off-site implications Network Rail will:<br />
1. Advise the signalling centre that controls rail movements on the<br />
branch over Pier Road to ensure that rail traffic is stopped at a<br />
suitable location.<br />
2. Provide the link between the emergency services and rail operating<br />
companies.<br />
3. Provide advice to the emergency services on rail movements.<br />
4. Provide advice to the emergency services on matters of rail safety.<br />
June 2011 Page 49 of 52
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1. Sound the site fire siren.<br />
OUTLINE RESPONSIBILITIES<br />
NATIONAL GRID GRAIN LNG<br />
Annex A - 8<br />
2. Ensure that all personnel not required at the incident leave the site as<br />
quickly as possible and assemble at the appointed position.<br />
3. Advise neighbouring industrial premises of the major emergency, each of<br />
which will undertake on-site emergency procedures and, if required,<br />
evacuation of site.<br />
4. Account for all personnel leaving the site and if required action a search.<br />
5. Direct personnel to the appropriate evacuation assembly point.<br />
6. Ensure that the automatic emergency call had been received by the Kent<br />
Fire and Rescue Service by a confirmatory “999” call.<br />
7. Operate the appropriate emergency equipment on site in order to render the<br />
process plant safe.<br />
8. Declare a Major Emergency by the Company Incident Controller notifying<br />
the Police via the “999” system.<br />
9. Notify the Kent Ambulance service direct via the “999” call system if there<br />
are casualties.<br />
10. Inform site management and senior members of staff.<br />
11. Provide via the Company Incident Controller any information that the<br />
Company Site Main Controller may require.<br />
12. Establish the Company Site Main Controller at the Company Emergency<br />
Control Centre to liaise directly with senior members of the Emergency<br />
Services, to communicate with the Company Incident Controller and to make<br />
relevant decisions for the National Grid Grain LNG Installation.<br />
13. Arrange for a chronological log to be kept by the Company Incident<br />
Controller.<br />
14. Inform all necessary personnel within the National Grid Grain LNG<br />
Installation of the Major Emergency.<br />
15. Inform the Health & Safety Executive (HSE) Inspector and the Environment<br />
Agency.<br />
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National Grid Grain LNG - continued<br />
16. Provide a Press Liaison Officer to attend the scene to deal with media<br />
queries in liaison with the Company Site Main Controller.<br />
17. Enter the details of the Major Emergency in all relevant accident report<br />
forms.<br />
18. Inform relatives in liaison with the police regarding any accident to<br />
employees.<br />
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OUTLINE RESPONSIBILITIES<br />
HEALTH & SAFETY EXECUTIVE<br />
June 2011 Page 52 of 52<br />
Annex A – 9<br />
1. The HSE working jointly with the Environment Agency as the <strong>COMAH</strong><br />
Competent Authority (CA) is responsible for enforcing the Control of<br />
Major Accident Hazard Regulations (<strong>COMAH</strong>) at the LNG terminal.<br />
2. The CA would investigate any significant incident on site.