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was represented well by this team. c. Associated Students of Merced College Dr. Newins introduced Student Trustee Kilby and ASMC incoming President Claudia Ramos. They gave a presentation of the fall 2011 events and future activities of ASMC. Dr. Newins thanked the officers for their hard work. d. Board Education & Development – Student Success Dr. Tortorici introduced Dean Delores Cabezut-Ortiz and Tomasia Drummond, Director of Student Success. Tomasia shared a video on student success that highlighted the services offered by her department. She also showed the information available on the Portal for students. Tomasia gave a presentation on the tutorial center, math lab, computer lab, study central, and student success workshops which provided statistics on how many students were served. Study Central has been identified as a model program for Pima College in Arizona as well as the California Community College Chancellor’s Office for the recommendations of the Student Success Task Force. Discussion occurred. e. 2010-11 Audit Report Vice President Brewington introduced Bryce Gibbs from Matson and Isom. Bryce reviewed the three main areas of focus which are financial statements, federal awards, and state awards. Under financial statements, no material weaknesses were identified, no significant deficiencies were identified, and no noncompliance material to financial statements were noted. Under federal awards no material weaknesses were identified, no significant deficiencies were identified, no findings disclosed relative to major federal award programs, and we are determined to be a low-risk auditee. Under state awards no material weaknesses were identified. There was a significant deficiency identified not considered to be a material weakness which issued a qualified report. The Chancellor’s Office prescribed programs late in the year so that caused many Districts to have findings in this area. We addressed the FTES issue and it did not impact the financial statement. Matson and Isom are lobbying to have Districts go back two or three years to collect data, not seven, to get a baseline for FTES. The basis for this is that Page 4
the Chancellor’s Office would not get money back due to most Districts being underfunded to begin with for their FTES. The Bond reports came back with an unqualified report and no findings. 16. Consideration of Consent Agenda MSCU (Haden/Troost) to approve the consent agenda as summarized below. The student advisory vote was aye. a. Minutes for Meeting held November 1, 2011 b. Minutes for Meeting held November 14, 2011 c. Contracts as Summarized on Schedule 12-20 d. Warrants, Payroll Registers and Trip Requests as Summarized on Schedule 12-21 e. Resolutions 12-39 through 12-42, Intrabudget Transfers f. Resolutions 12-43 through 12-47, Use of Unbudgeted Funds g. Personnel Schedule 12-22 h. Purchase Orders as Summarized on Schedule 12-23 i. Permission to Sell/Donate/Discard District Equipment as Listed on Schedule 12-24 j. Curriculum Revisions as Listed on Schedule 12-25 k. Donations 17. To the Board for Discussions and/or Action a. Resolution Adopting Redistricting Scenario Dr. Duran said the resolution is based on action taken at the last meeting. It will be submitted to the Department of Justice. MSC (Haden/Braxton) to adopt the resolution approving redistricting scenario C2. The student advisory vote was aye. b. Use of Categorical Funding Flexibility Option Dr. Newins explained this item has been brought to the Board the last couple of years due to large cuts in categorical programs. This provides potential relief from some categorical regulations that potentially cannot be met due to the budget cuts. MSC (Braxton/Troost) to approve the transfer of $1.00 from the Faculty and Staff Diversity fund to Credit Matriculation. The student advisory vote was aye. c. Approval of Krafft Ranch Resolution and Authorization to Bid Vice President Brewington stated this item was brought to the Board a few months ago. Once it was approved we went out for bid and received no bids. Further research has been completed on the lease amount and we hope to get bids for leasing the property. Page 5
Page 1 and 2: UNAPPROVED Merced Community College
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Merced Community College District P
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Date Activity Date: TBD by Board of
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MERCED COLLEGE Office of the Presid
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Summer/Fall 2012 Group Dates Draft
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BOARD POLICY 3050 INSTITUTIONAL COD
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Packet - Merced College

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