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MERCED COLLEGE Office of the President BOARD AGENDA BACKUP PRESENTED TO THE BOARD OF TRUSTEES OF THE MERCED COMMUNITY COLLEGE DISTRICT AT THE JANUARY 17, 2012, MEETING OF THE BOARD Item: Change to Citizens’ Bond Oversight Committee Bylaws Presented By: Mazie L. Brewington For: Information Action X Background Information Pursuant to Education Code Section 15278, the District established the Citizens’ Bond Oversight Committee at a Board of Trustees Meeting held on February 4, 2003, in order to satisfy the accountability requirements of Proposition 39. The Board of Trustees adopted the Citizens’ Oversight Committee Bylaws, setting forth the duties and rights of the Committee, at a meeting held on June 17, 2003. Recently enacted Senate Bill 423 amends Education Code section 15286 to now require the annual, independent financial and performance audit reports for the preceding year to be provided to the citizens’ oversight committee, established pursuant to Section 15278, by March 31, of each year. The purpose of the committee is to “inform the public concerning the expenditure of bond revenues.” The committee is charged with reviewing the expenditure of revenue to ensure the bond revenues are expended in compliance with the purposes of the bond and the requirements of Proposition 39. Recommendation/Requested Action It is recommended the Board of Trustees approve the update to the Bond Oversight Committee Bylaws, which incorporates the new requirement. Attachment Revised Bond Oversight Committee Bylaws Item II-B Page 50
MERCED COMMUNITY COLLEGE DISTRICT Proposition 39 Citizens’ Oversight Committee (Bond Measures H and J) BYLAWS I. Membership - Appointment, Qualifications, Term, Removal and Replacement a. There will be at least seven members of the Citizens Oversight Committee b. Members will be appointed by the <strong>Merced</strong> Community <strong>College</strong> District Board of Trustees. c. Members will serve for two-year terms without compensation, and for no more than two consecutive terms. d. Vendors, contractors or consultants of the District may not be appointed to the COC. e. Members of the COC serve at the pleasure of the Board of Trustees and may be removed at any time at the discretion of the Board. f. If mid-term vacancies occur, the process for replacement shall ideally follow the same process as for regular appointments; however, the Superintendent/President may adjust the process as may be reasonably necessary for the circumstances. g. The Superintendent/President may declare a vacancy when two consecutive meetings are missed. II. Role a. The role of the COC is to inform the public concerning the District’s expenditure of revenues received from the sale of bonds authorized by the voters in the county primary election of November 2002. In particular, the COC will provide oversight ensuring that: 1. Bond revenues were expended only for the construction, reconstruction, rehabilitation or replacement of college facilities, including the furnishing and equipping of college facilities, or the acquisition or lease of real property for college facilities; and 2. No bond revenues were expended for any teacher or District administrative salaries or other college operating expenses. b. To carry out its role, the COC may: 1. Receive and review copies of the annual independent performance audit conducted to ensure that the bond revenue has been expended only on the specific projects listed in the bond propositions; 2. Receive and review copies of the annual independent financial audit of the bond revenue. Page 51
Page 1 and 2: UNAPPROVED Merced Community College
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Packet - Merced College

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