Quotations for annual rate contract for purchase of consumables for ...

To
As per list enclosed
No.23-1 412A12-GA
Government of lndia
Ministry of Agriculture
Department of Agriculture & Cooperation
Krishi Bhavan,
Dated:o tpl\
Subject:- Quotations for annual rate contract for purchase of consumables
for various make/model of Riso/Duplo Digital Duplicator, Fax &
Photocopier Machines installed in the De;rartment for the period
from 01 j2.2012 to 30.11.2013.
Sir,
I am directed to say that the Department of Agriculture &
Cooperation proposes to award annual rate cc'ntract for purchase of
consumables for various make/model of RisolDuplo digital duplicators, Fax
& Photocopier Machinesri.e. tonner/ ink Cartridge/Spare partsrinstalled in
the Department for the period from 01.12.2012 to 130.11.2013. Accordingly
quotations are hereby invited in sealed covers. Interested parties may send
their quotations in sealed covers superscribed with words "Quotations for
purchase of consumables for various makelrmodel of Riso/Duplo
Digital Duplicator, Fax & Photocopier Machines". The quotations may
be dropped in the tender box placed in front of Public Information
Facilitation Centre, Krishi Bhavan, New Delhi liatest by 3.00 P.M. of
23.11.2012. The quotations will be opened on the siame day at 3.30 P.M in
Room No. 15 Ground Floor (G.A Section), in this Department in the
presence of representatives of the firms who may vrish to be present there.
ANNEXURE-I must be filled and signed and stamped by the bidders
and rates of various consumables may be quotred as per ANNEXUREll,
lll & lV as enclosed.
2. The quotations and supply of articles there unrder will be governed by
the following terms and conditions :-
(i) supply order will be placed as and when rerquired. The successful
bidder will have to meet all the requiremernts of the Department
immediately on receipt of the supply order and in any case within a
maximum period of 3 days from the date of supply order. However, the
supply of urgent nature shall have to be made on the same day.
(ii) The rates for each item shall be both in words and figures and the
price quoted at the time of submission of tender should remain valid for
45 days. The rates finalized on the basis of therse prices shall remain in
force during the cunency of the contract which will normally be for a
period of one year i.e. 01.12,2012 to 30.11.2a13. lt may be specifically
noted that no change in the accepted rates r;hafl be allowed during
curency of the contract.

(iii) lf VAT or any other tax is payable in addition to thel rates quoted, it
should be specifically mentioned otherwise it will be presumed that
the rates quoted are inclusive of VAT/any other tax. The firm should
also have a valid TIN number.
(iv) Delivery of items will have to be made in Room No. 1s at Krishi
Bhavan, Rajendra Prasad Road, New Derhi. No Transportation/
Cartage charges will be paid for the same.
(v) The product should be of genuine make and the firm should have
authorization from the Principal Manufacturer for supply of these
consumables, An authenticated copy of valid dioGtutn€nts shall
be produced alongwith the tender document. The firm will be
held responsible for supply of any defective consumables and the
cost of same will be deducted ftom the bill if not replaced in time and
suitable action will be taken as deemed fit. The decision of the
Department on acceptance or othensise of the pnoducts shall be
final and binding.
(vi) Payment will be made on satisfactory delivery and receipt of goods
in acceptable condition.
(vii) The firm/company must be registered with the conr:erned authority.
The firm should have previous experience for supply of such
consumables etc. at least in three Government De;cartments/Public
Sector Undertakings in Delhi. Necessary papers murst enclosed with
the quotation.
(viii) The firm/Company shall also enclose certificates frrr the last three
financial years from the concemed authorities relating to the
payment of Income Tax and any other taxes if, applicable.
(ix) Eamest money by means of a Demand Drafupay order of Rs.
15,000/- (Rupees Fifteen thousand only) may be enclosed with the
quotation which will be retumed on finalization of lhe contract and
accepted by the successful bidder. lt is also clarified that the
quotations received without eamest money shall be summarity
rejected. The Demand Draft/pay order may be prepared in the
name of P&Ao (sectt ) Department of Agriculture & cooperation.
The successful bidder shall have to deposit an amouni of Rs.
20,000/- (Rs. Twenty thousand only) as performance security by
means of Fixed Deposit Receipt from a Nationali:zecf Commercial
Bank/schedule Bank which shall be prepared in the name of p&Ao
(Sectt.), Department of Agriculture & Cooperation.
(x) Rates charged by the contractor should not exceed the prevailing
rates charged by them from others for similar consumables for
digital duplicators, Fax machines & photocopier Machines. Any
violation in this regard shall be viewed seriously by the Department
which besides deductions from bill shall entaii canceliation of
contract and bar on future dealings by the Department. The past
performance with the Department shali be an important criterion in
awarding fresh contract.

(xi) The contract shall normally be awarded to the lowest flbr maioritv of
the items in case of multitude items tenderl evaluated bidder whose
bid has been found to be responsive and conditions; incorporated in
the tender letter. The Department reserves the right to reject or
select one or more than one firm for award of contract for different
items to ensure uninterrupted supplies during the curency of the
contract.
(xii) lf the bidders have any objection with regard to the terms and
conditions of the tender, the same may be pointed out within 10
days of the issue of tender documents.
(xiii) The Department of Agriculture & Cooperation reserves its right to
terminate the contract in part or full at any time without assigning
any reason. The contractor will not be entifled to claim for any
compensation against such termination.
(xiv) All matters/disputes pertaining to the tender and the rest of the
contract shall be settled by the Head of Department or officer
nominated by him for the purpose. The contract terms are
interpretable under applicable tndian Laws.
3. The prospective bidders are free to seek any clarifications/see the
kind of requirements Department is looking for. The Section Officer(GA-l),
Room No. 15 Krishi Bhavan, New Derhi-110001 ('relephone No.
23389316) may be contacted with prior appointments on €rny working day
before tender opening.
Copy to .-
Yours faithfully,
'T>
d-)--
(Dinesh Kumar)
Under Secretary to the Govt. of India
Tel, No. 23384929
1. Nlc, Department of Agriculture & cooperation with the nequest that
this may please be displayed on the web site of the Department
immediately.
2. Central E-Procurement Portal.
3. 4l I r,t)ru s+).r l*4t",rr*ne,t^-*A

To
The Under Secretary (GA)
Department of Agriculture and Cooperation,
Ministry of Agriculture,
Krishi Bhavan, New Delhi-110001
ANNEXTJRE _ I
Subject- Quotations for annual rate contract for purchase of consunnables for various
make/model of Riso/Duplo Digital Duplicator, Fax & Photocopier Machines
installed in the Department for the period from 01 122012 to 30.11.2013.
Sir,
lArue intend the submit the tender on the subject captioned above and do hereby
consent to agree/accept all the terms and conditions stipulated in Delpartment of Agriculture
and Cooperation's letter No.291412A12-GA dated Oct.,2012. Tlre details of firm and rates
quoted are as indicated below:-
S. Item of work Rate (in Rupees- both in figures and words) &
No.
1. Consumables for various
make/ model of RisolDuplo
Digital Duplicator, Fax
VAT etc.
As per ANNEXURE - tr,UI & IV
& Photocooier Machines
2. EMD Details (Amount, Name of
Bank Branch, DD date and No.)
3. Experience Details Name of the organization/ear and Value of work
lone (in Rupees)
4. The details of the PAN and other
statutory
registration.
2. l/we undertake that documents are genuine/authentic and nothing material has been
concealed and that l/we are not debaned by any Govemment organrization and competent to
contract. l/we understand that the contract is liable to be cancralled, if found to be having
obtained, th roug h fraudu lent means/conceal ment of i nformation.
(Signature of Authorised Signatory)
Name of the bidder:
Complete Address:
Address (V1/orks), if any,
Contadl Nos.

AI\NEXURE. tr
LIST OF CONSUMABLES FOR USE IIT{ DEFFERE]'I-T MAKESiIVT(W
DUPLO DIGITAL DUPLICATORS / FAX MACTMIES AND PHOTOCOPIER MACHINES
INSTALLED IN THE DEPARTMENT OF AGRICULTURE & COOPERA.TION
sl.
s1.
No.
Item Model Size Length Rate per unit (In words & figure)
I Master
Roll
RN-2150 B-4 200 mtrs per ro11
) Ink RN-2150 1000m1
Roll
RZ2OOOAGL4 295Mtrs. Per roll
4. Ink RZ2OOOAG l000ml
J. Master
DTIPLO DIGITAL DT]PLICATORS
No.
Item Model Size Length Rate per unLit (In words & figure)
t Master Roll DP:31S B-4 200 Mtrs per roll
a
L. Ink DP-31S l000cc
J. MasterRoll DP-21S A4 200 Mtrs. Per roll
4. Ink DP-21S 6OOCC
5. Master Roll DPS-650 A-3 200 Mtrs. Per roll
6. Ink DPS-650 1000cc

sl.
AI\NEXI]RE _ Itr
No.
Make Model Rate per unit (In words & figure)
I Canon FX-3
,,
Samsung
MFL
FX-9
328
SF565P
SF565PR
scx42l6c
SCX-4521F
CLX-3I7OFN/3175FN
1053
409 Black
409 Cyan
409 Magenta
409 Yellow

CAI\iON PHOTOCOPIER MACHINES
Tonner
S. No. Tonner detail Rate per unit (In words & figure)
I iR-z3zaLlNPG28
2. iR-3245 NPG26
n
J^ iR{-Adv. 5030 NPG 46 Black
4. iR-C-Adv. 5030 NPG 46 Cvan
5. iR-C-Adv. 5030 NPG 46Magenta
6. iR-C-Adv. 5030 NPG 46 Yellow
7. iR-C-Adv. 2020 NPG 52 Black
8. iR-C-Adv. 2020 NPG 52 Cyan
9. iR-C-Adv. 2020 NPG 52 Magenta
10. iR-C-Adv. 2020 NPG 52 Yellow
ANNEXURE _ IV

S. No I Parts aetait
1. T\N D '?Ar}T
2. f rxrrg ilrm [a-LJzvL
3. uur rI\-Jz+) Nruzo
4. |r^urt, urrn ut-Jz+)
\JZO
5. r.,[urn u(-L_Aov. )uju NpG 46 Black
6. nruur rK-L-Aov. )uJU NpG 46 Cyan
7. trur r\-u-lrov. )uJU NpLi 40 Magenta
8. urll r\-(--.frov. )uJU N,P(i46 Yellow
9. r\Orrer utuL-Aov. )uJU
10. IJTUIII rK-L-AOV. ZUZU.NPG 52 BIACK
I l. Drum iR-C-Adv. 2020 NpG 52 Cvan-
12. rrruur rI\-u_Aov. zulu N-H(i 52 }'4agenta
t3. t.lrum r(-U-Adv. Z0Z0 NpG 52 yellow
14. I\(,rITI UA-\,-A(IV. ZUZU
Consrrmqhles (Parts)
I
*ure@

Tonner
S. No. Tonner detail Rate perunit (tn words & figure)
1. E-Studio 181
2. E-Studio 182
3. E-Studio 212
4. E-STU 282OCB.LK
5. E-STU 282AC Yellow
6. E-STU 2820C Cyan
7. E-STU 2820C Magenta
8. E-STU 35Il451 BLK
9. E-STU 351/451Yellow
10. E-STU 35ll45l Cyan
ll E-STU 351/457 Magenta
12. E-STU 35I I BLK
13. E-STU 351I Yellow
14. E-STU 3511 Cvan
15. E-STU351l Magenta
16. E-STU 3520 BLK
t7. E-STU 3520 Yellow
18. E-STU 3520 Cyan
19. E-STU 3520 Magenta

TOSHIBA PHOTOCOPIER MACHINES
Consumables (Parb)
S. No. Parts detail Rate per unit (In words & figure)
I Blade.D ForE-STU
D 351
ii) 4sl
iii) 2820c
iv) 3511
2. Fuser Belt for E-STU
i) 3sl
ii) 451
iii) 2820C
iv) 3511
J. Roller for Belt for E-STU
i) 3sl
ii) 4s1
iii) 2820C
iv) 3511

D
351
ii) 4sr
iit) 2820C
iv) 351I
iir) 2820C
ir,) 35l l
Developer
for E-STD
i) 3s1
ii) 4s1
iu) 3s11
D
3s1
ii) 4sr
iii) 2820C
i-r) 3511
i) 3s1
ii) 4sr
iii) 2S2OC
irr) 35l l

I t
9 Recovery Blade forE-
STU
r) 3sl
iD 4sl
iir) 282W,
iv) 3s11
l0 Exposer Lamp
for E-STU
i) 351
ii) 45r
iii) 282w,
rD 3sl1