SEMS Tracker User Guide - Bibb County Schools

4. Assign System Permissions.
System Permissions provide global access to the different functionalities within the program.
In terms of how to determine access, the best way is to ask the question
“Do I want members of the role to have the rights to…?”
The answer(s) to these questions will either be a Yes (check the box) or a No (do not check the
box). While security can certainly be changed, it is ideal to be able to set it up “once and for all.”
Keep in mind that it is easier administratively to “loosen” security than to tighten it.
Below is a list of all of the System Permissions, in order, with a brief description of what the staff
member is able to do if given permission, along with our recommendations regarding access.
System Permissions Explained
District policy should dictate access
District policy should dictate access
District policy should dictate access
Access should be restricted to Administrative users
Access should be restricted to Administrative users
District policy should dictate access
District policy should dictate access
District policy should dictate access
Access should be restricted to Administrative users
District policy should dictate access
Access should be restricted to Administrative users
Enables staff members to add new students to the database.
Enables staff members to edit the sentences and goal
databases.
Enables the staff member to change the student’s status to
Active, Withdrawn, Referred, Not Eligible and, in Special
Education, Pending.
Enables the staff member to export data to local Comma-
Separated (CSV) files.
Enables the staff member to completely delete the student from
the database.
Enables the staff member to print the graph reports that come
with the program.
Enables the staff member to search all students by entering the
ID Number in the Advanced Search screen. With this checked,
staff can search beyond those students that can be seen on the
assigned student lists.
Enables the staff member to print any of the pre-developed
reports that come with the program. Note: These reports print
only for the students the staff member can see in student lists.
Enables the staff member to edit District Help. District Help
provides the opportunity to develop content appropriate to your
district for each screen. Staff members with access to District
Help will see the District Help icon on all pages that can
have help associated with them. Staff members without access
only see the icon on pages where there is Help.
Will email the user the unique district code, District Key, if
requested. The District Key is an extra level of security. In
order to access Tracker for the first time on a new computer,
the District Key must be entered.
Enables the staff member to create and edit business rules.
Business Rules provide a way for the district to control data
entry for specific fields. Staff members with access to Business
Rules will see the Business Rule icon on all pages for which
business rules can be developed. Staff members without
access will not see this icon.
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