MEETING MEMORANDUM Oregon State University Student ...

SEC and MU DD Meeting Notes #5
August 29, 2012
Page 6 of 8
4.4 Larrie Westerly noted that the cash transaction counter must meet the accessibility guidelines
with a low section. AABC staff walk to the counter and remain standing. It was noted that
sitting at the counter would not be idea so the counter will need a high and low section.
4.5 While staff are working in the vault with the change machines the window at the cash
transaction counter is closed to help reduce the amount of noise in the main office area. A
window is used here so that staff can see when students come up to cash transaction
counter. The window needs to be bullet proof and secure to protect the staff, the vault and its
contents. The walls and door need to be secure and alarmed as well. Larrie Westerly
suggested that fiber glass panels attached to the studs with a layer of gypsum board be used
for the vault walls.
4.6 Option 2 is the preferred scheme with the copiers and work counter located next to the
student workstations and reception counter.
4.7 Student & Incidental Fees Committee (SIFC) need an entrance from within the AABC Suite
and its own entrance from the atrium with a separate identity. AABC provides SIFC with
services. Locate the office in the SE corner next to the vault. The office should have a small
conference table and a work surface where 2-3 staff can work. The employees are not full
time. They need to be able to lock their things in the office. AABC will have access to the
office and can use the conference table.
4.8 The office in the SW corner shown in Option 2 will be designated as a conference/training
room. It will also serve as an area to layout projects and work.
4.9 The reception desk needs to have high and low levels. Ideally it will accommodate 4 – 6
students behind the desk and multiple students coming into to work with these students. A
total of 10 workstations are required including the 4 – 6 at the reception desk. The reception
desk should be visible from the open office work area so no walls separating the desk from
the open office are needed. The open office area should be visible from the entry wall.
5.0 The payroll office will be located next to the shared building conference room and adjacent to
the payroll staff work area as shown in Option 2. (2) Lateral files are needed in the payroll
office. (1) Lateral file is needed in the payroll open office. Payroll staff need a personal
pedestal file and work surface adequate to hold (3) 18” monitors each.
5.1 Provide at least (6) open cubbies in the open work area for student bags. Explore the idea of
locating hooks or pegs to hang coats in the north hall at the shaft. Larrie Easterly noted that
the wall surface must be able to withstand wet coats.
5.2 Staff workstations need a designated pedestal file only.
5.3 Locate shared lateral files near the workstations. The (4) lateral files shown in the plan
should be adequate.
5.4 A money drop location near the building east entrance was discussed. In addition a cash box
pickup area at the building reception was discussed. AABC provided a cut-sheet for the
boxes.
5.5 The building will be locked between 10 pm and 11 pm. AABC thought the last pickup for
cash boxes would be between 9 pm and 10 pm.
5.6 The AABC offices need a desk with space for 2-3 people to meet, a pedestal file, and binder
storage. The Director has a file cabinet, desk, and conferencing for 5-6 at their desk or a
table.
opsis architecture LLP