MEETING MEMORANDUM Oregon State University Student ...

MEETING MEMORANDUM
Oregon State University
Student Experience Center/Memorial Union
Design Development Meeting #05
Opsis Project No. 4509-01 m.f. 2.04
Author: Jeri Tess, Meagan Ekerson, John Shorb, Jennie Cambier
Meeting Date: August 8, 2012
Attendees: Oregon State University
Larrie Easterly Manager, University Engineering
Sustainability Workshop
Michael Fashana MU President
Brian Powell SSI
Brandon Trelstad
Morgan Dumitru
Amy Hoffman SSI
Emily Bowling
Sonja Mae
Peter Lepre
Ben Vaughn Walker Macy – Landscape Architect
Nick Collins PAE – Mechanical Engineer
Justin Stenkamp PAE – Mechanical Engineer
Zach Suchara Luma – Lighting designer
Craft Center
Larrie Easterly Project Manager, University Engineering
Susan Bourque Craft Center Program Director
Paul Kincaid Craft Center Employee
Silia Sequeira Craft Center Employee
Bonnie Skolfield Craft Center Employee
Justin Stenkamp PAE
Dustin Sievers Andersen Construction Co.
Brian Price Andersen Construction Co.
MUE Cultural Kitchen
Robin Ryan OSU
MU North Porch
Robyn Jones OSU
Diversity Development
Victoria Nguyen
LBGT Outreach
Rylan Wall
Building Commons
Michael Fashana

Distribution: Larrie Easterly
Auxiliaries and Activities Business Center
Larrie Easterly Manager, University Engineering
Jennifer
Alex Leziy-Miller
Johnathan Rosa
Design Team
James Meyer Opsis - PIC
John Shorb Opsis – Project Architect, SEC
Jennie Cambier Opsis – Project Architect, MU
Jeri Tess Opsis – Interior Designer
Meagan Ekerson Opsis – Interior Designer
SEC and MU DD Meeting Notes #5
August 29, 2012
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This represents our understanding of the discussions and conversations during the Meeting. Revisions by participants should
be communicated to opsis architecture LLP.
Overview
The purpose of the meeting was to conduct a Sustainability Workshop and review the shared building
common areas including Kitchenettes, Meditation Room, Lactation Room, and Conference Rooms,
DD/LGBT, AABC, Craft Center, MU North Porch, and Cultural Kitchen.
General Notes
Pre-Meeting
1.1 Stormwater infiltration LEED credit discussion: B&H needs additional information in order to
do calcs. Opsis to confirm with B&H. L.E. stressed that you can’t infiltrate into clay soil. OSU
already has a stormwater system in place.
1.2 HRC update: revisions to the site plan were outlined by L.E. WM to update and provide new
site plan (Update: updated drawing provided to L.E. 8/24)
1.3 HRC date to be confirmed by L.E. (update: confirmed date is 10/9)
1.4 MU Accessibility Workshop update: the workshop has been scheduled for 10/1. L.E. said not
to reference SZS report, which is a draft report. Opsis will review report and prepare list for
L.E. to review.
1.5 SEC Exterior Elevations update – elevations were shown to L.E. Per L.E. updated elevation
drawings not required for the HRC.
1.6 50% DD update (09.10.12) – the set will be reviewed by stakeholders with comments
distributed to the design team approximately 2 weeks later. At the end of DD a full page-turn
review will occur.
1.7 Review schedule and priorities for upcoming meetings – 8/28, 9/19, 10/3: no priorities were
identified for upcoming stakeholder meetings. The agendas are TBD. 9/26 was scheduled for
an MEP “deep dive” with Larrie and Sid at opsis.
1.8 Diversified’s scope/contract needs to be clarified based on OSU’s bidding requirements.
James to coordinate with Diversified and L.E. will speak with Rick Brand.
1.9 Opsis shared an ETO incentives email and will pull together fees for this scope of work,
should OSU choose to pursue it.
Sustainability Workshop
1.10 A Sustainability Workshop Report will be compiled and issued separately to document the
presentation, workgroups, feedback, and outcomes of the event.
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MUE Cultural Kitchen
1.11 Updated layout was presented
1.12 Move staff break area next to office
SEC and MU DD Meeting Notes #5
August 29, 2012
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1.13 Opsis will confirm with Halliday whether chemical rack has been accounted for in wash area
1.14 Flip-flop convection ovens and rice cookers/Chinese range. These are the active areas of the
kitchen and fryer area is less busy in the middle.
1.15 Rice cookers need adjacent sink
1.16 Kettles need adjacent sink
1.17 Double entry doors (for deliveries) should be on hold-opens
1.18 Move work stations and prep areas away from walls – Robin would prefer tables to be
islands.
1.19 Two cameras will be mounted – one with a view of main cooking line and the other with a
view of teaching island
1.20 LCD monitor should be on south wall, across from teaching island
1.21 Teaching island should have stools and bar counter with 34” high surface for ADA
Craft Center
1.22 Offices should have clerestory windows
1.23 Offices will get new furniture
1.24 Susan prefers a more organic, curved reception desk. The reception desk with have 2
computers, one for security and one for transactions. A third computer needs to go in the tool
room.
1.25 Locking cabinet needed below reception desk for laser printer
1.26 PAE will look into individual point-of-use ventilation stations (Hakko Fume Extraction) at glass
torch and soldering stations instead of large overhead hood that is less efficient
1.27 No compressed air needed in studios
1.28 Annealing kilns are low heat – PAE will confirm whether they need hoods. This will be
determined by AHJ.
1.29 All tanks (propane, oxygen, acetylene) will be in a locked, covered outdoor storage area
adjacent to the service entry. Susan requested a larger propane tank than the (2) 10 gallon
tanks currently in use. See 8/15 meeting minutes for additional service yard information.
1.30 The current woodshop storage arrangement works best. Opsis will review the layout and
incorporate into the woodshop.
1.31 Greenware room walls need to be moisture-resistant gyp. Board. Humidity is good in this
room—no exhaust needed.
1.32 Power should be kept out of the floor as much as possible because of high water table
1.33 Grinding stations run wet, so dust particulates should not be a concern. AHJ will have to
determine whether exhaust is required
1.34 Custom stainless steel sink unit with grating desired for grinding stations to ease with
cleaning. A hand-held spray nozzle/flexible hose would come out of the wall.
1.35 Five kilns planned for glass kiln room. Susan prefers a hood integrated with a light
1.36 Enamel kiln and buffing station should be separated in jewelry area
1.37 OSU to confirm whether burnout kiln is required
1.38 Acetylene hoses will have locking valve
1.39 Emulsion can be against the wall in Silk Screen studio
1.40 All silk screen dyes are water based (no solvents)
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1.41 Dust collection system will be replaced in woodshop
1.42 Dry erase board desired in woodshop
1.43 OSU (Paul Kincaid) stated that 4 tools run at a time, maximum.
1.44 Down draft table needs to be added to woodshop equipment list
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1.45 OSU will locate dust collection cleanout locations (2)
1.46 OSU has (2) different locker sizes (need size confirmed). OSU to confirm whether new
lockers will be purchased.
1.47 Opsis will reissue Room Data sheets for OSU to review along with enlarged studio plans with
equipment identified.
MUE North Porch
1.48 Updated north porch kitchen layout was reviewed.
1.49 Robyn will use a mobile condiment cart, enclosed in lockable closet
1.50 Front counter should be convex curve and sequencing of POS, wells, etc should match
Robyn’s email from 8/14 with turbo chef and sandwich maker island.
1.51 Exhibition cooking area should be visible from front counter
1.52 Combi oven needs an adjacent table
DD/LGBT
2.1 Victoria Nguyen requested that we eliminate the storage closet to help open up the LGBT
space. Most of the storage requirements for DD can be accommodated in the basement.
They do store limited supplies related to the special events they hold in their space. For
special events they prep trays in their space. They need a refrigerator to hold food for events
and a place for platters and other supplies. This could be a small closet or cabinet. Ideally
they would like a small sink for washing before preparing food. Victoria indicated that food
cannot be prepared in the nearby kitchenette once it has been delivered to the DD space due
to food safety requirements.
2.2 Delete the LGBT closet as well to eliminate the long hallway into their space.
2.3 LGBT and DD do not need a designated reception desk. The reception area will be used as
a student lounge. Provide TV and data network connections.
2.4 The DD Conference Room needs to accommodate 10 to 12 students.
2.5 Provide (2) professional offices and (1) future office that will be used as a small conference
room for now.
2.6 Provide (4) student workstations that can be benching style.
2.7 Provide (4) graduate workstations. These workstations need more acoustical and visual
privacy. These workstations need a file cabinet. In addition it was requested that provisions
be made for a small conference room that would be used for confidential conversations
between graduate students and students. Graduate Students handle things like intake for
student grievances. In the short term the future office would accommodate this function. A
small conference room for 3-4 was requested to provide for confidential conversations in the
future when the extra office is occupied.
2.8 Option 5 was the preferred option with private offices located on the east wall away from the
suite entry and with the conference room located at the front of the space next to the
resource area.
2.9 A cabinet with bookshelves and storage below a counter and glass front case above for
displays of the organizations history and programs was requested in the resource area.
Provide a couple of drawers next to the lower bookcases to store extra pamphlets, DVD’s,
handouts, and give away items.
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3.0 The undergrad student workstations do not require storage. No file storage in the open office
area beyond the graduate student workstations.
3.1 Look at turning the conference room with the long dimension in the east west direction to
increase the space in the resource area.
3.2 Retain the separate entry doors into the LGBT and DD suites off the lounge/entry area.
3.3 The (2) private offices will need a file cabinet.
3.4 Locate a work table somewhere in the open office area near the students. Provide a location
for the office printer and storage for printer and office supplies. This could be a cabinet and
layout counter as part of the office furniture.
3.5
Building Commons
3.6 Lactation Room: two layouts were presented. The layout with an open kitchenette and the
lactation room south of the kitchenette was preferred. A small table and chairs could be
located in the open kitchen against the wall. This scheme locates the kitchen where the
majority of window is located and provides a small window into the lactation room.
3.7 Larrie Easterly provided further input after the user meeting saying the Lactation Room only
needs a chair, side table and sink. No refrigerator or lockers are required.
3.8 Kitchenettes: the kitchenettes need (2) microwaves and a sink. Larrie Easterly followed up
after the user meeting and said that there will be no provisions for coffee or other beverages.
Building users will provide their own dishes and utensils. No upper storage cabinets or
dishwasher are needed.
3.9 Meditation Room – Michael Fashana was not aware of specific plans for this room. It was
discussed that the room could have a variety of lounge furniture and possibly pillows. A
focus wall was discussed. One idea was to have the focus towards the east and the exterior
window. Lower lighting levels were discussed as well as the possibility of a special ceiling
treatment. The overall character of the space should be warm and more subdued to create a
reflective quiet place to meditate, be quiet, reflective.
4.0 Shared Conference Rooms: Michael Fashana suggested that the shared conference rooms
be flexible and that adequate connectivity be provided. The current plans show an overhead
projector. Michael thought the smaller shared conference room adjacent to SEAC might be
more flexible and informal and the large shared conference room on the third floor more
formal. Pin-up space, marker boards were discussed as well.
4.1 Larrie Westerly followed up after the user meeting and said the shared conference rooms do
not need a built-in credenza. Provide a screen wall and overhead projector and tables and
chairs. OSU to confirm equipment and furniture for the shared conference rooms.
AABC
4.2 The vault needs (1) permanent workstation and room for 2-3 staff to work in the vault at
different times throughout the day. Extra staff will work at the cash counter with students and
at the counting counter. Provide a location out of view for the vault, a place for a freestanding
coin counting machine and counter space for additional counting machines. Provide shelving
for the cash drawers. See sketch of the vault.
4.3 Locations for security cameras are noted on the attached marked up AABC plan. Camera
locations focus on the cash transaction counter from inside the vault and from outside and
towards the door to the vault room from the inside and at the suite entry door facing out into
the atrium.
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4.4 Larrie Westerly noted that the cash transaction counter must meet the accessibility guidelines
with a low section. AABC staff walk to the counter and remain standing. It was noted that
sitting at the counter would not be idea so the counter will need a high and low section.
4.5 While staff are working in the vault with the change machines the window at the cash
transaction counter is closed to help reduce the amount of noise in the main office area. A
window is used here so that staff can see when students come up to cash transaction
counter. The window needs to be bullet proof and secure to protect the staff, the vault and its
contents. The walls and door need to be secure and alarmed as well. Larrie Westerly
suggested that fiber glass panels attached to the studs with a layer of gypsum board be used
for the vault walls.
4.6 Option 2 is the preferred scheme with the copiers and work counter located next to the
student workstations and reception counter.
4.7 Student & Incidental Fees Committee (SIFC) need an entrance from within the AABC Suite
and its own entrance from the atrium with a separate identity. AABC provides SIFC with
services. Locate the office in the SE corner next to the vault. The office should have a small
conference table and a work surface where 2-3 staff can work. The employees are not full
time. They need to be able to lock their things in the office. AABC will have access to the
office and can use the conference table.
4.8 The office in the SW corner shown in Option 2 will be designated as a conference/training
room. It will also serve as an area to layout projects and work.
4.9 The reception desk needs to have high and low levels. Ideally it will accommodate 4 – 6
students behind the desk and multiple students coming into to work with these students. A
total of 10 workstations are required including the 4 – 6 at the reception desk. The reception
desk should be visible from the open office work area so no walls separating the desk from
the open office are needed. The open office area should be visible from the entry wall.
5.0 The payroll office will be located next to the shared building conference room and adjacent to
the payroll staff work area as shown in Option 2. (2) Lateral files are needed in the payroll
office. (1) Lateral file is needed in the payroll open office. Payroll staff need a personal
pedestal file and work surface adequate to hold (3) 18” monitors each.
5.1 Provide at least (6) open cubbies in the open work area for student bags. Explore the idea of
locating hooks or pegs to hang coats in the north hall at the shaft. Larrie Easterly noted that
the wall surface must be able to withstand wet coats.
5.2 Staff workstations need a designated pedestal file only.
5.3 Locate shared lateral files near the workstations. The (4) lateral files shown in the plan
should be adequate.
5.4 A money drop location near the building east entrance was discussed. In addition a cash box
pickup area at the building reception was discussed. AABC provided a cut-sheet for the
boxes.
5.5 The building will be locked between 10 pm and 11 pm. AABC thought the last pickup for
cash boxes would be between 9 pm and 10 pm.
5.6 The AABC offices need a desk with space for 2-3 people to meet, a pedestal file, and binder
storage. The Director has a file cabinet, desk, and conferencing for 5-6 at their desk or a
table.
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Action
Items
Description Date Lead Person
D1.01 OSU/SAPC to review storage needs (amount of shelving)
of each program.
7/11 Eric Alexander
D1.02 Layout basement storage area and confirm area needs
are met.
7/11 Opsis
D1.03 OSU to convene group to get an idea of how they want to
use the space and digital needs of each program area.
7/11 Eric Alexander
D1.04 Review copy/print needs for each suite 7/11 Eric Alexander
D1.05 Media services needs to be engaged to discuss high-tech
conference room.
7/11 Eric Alexander
D1.06 Review SZS Report 7/25 Opsis
D2.01 OSU write a brief on the function, equipment, furniture,
and storage needs of the AV Rm. 232.
7/25 Robin Ryan
D2.02 Provide brief on functions, equipment, and storage
requirements for shared Work Room / Mailroom 106A.
Katie indicated that there will be (2) building wide
copiers/printers.
7/25 Katie Baker
D2.04 MUPC - Write a brief describing how the work table will be
used and equipment and supplies that might be stored
here for easy access.
7/25 Linda Howard
D2.05 Eric to work with technology to develop a plan for building
wide printing and printers/copiers in individual suites.
7/25 Eric Alexander
D3.01 Robin Ryan noted that she will be touring Mills
International Center with students and will forward images
from that trip to Opsis
8/8 Robin Ryan
D3.02 IRC: Provide Opsis with cut-sheets for equipment being
used in the pantry.
8/8 Robin Ryan
D3.03 AOSOSU: Fill out the storage questionnaire to provide a
more complete picture of storage requirements. Describe
items to be stored and approximate quantity. Opsis will
help to determine the type and quantity of storage units as
needed.
8/8 ASOSU
D3.04 SLI/CLD/CFSL: Fill out storage questionnaire including
estimates of lineal feet of binder storage needed in the
office and basement.
8/8 SLI/CLD/CFSL
D3.05 MU: Opsis issue an equipment questionnaire. 8/8 Opsis
D3.06 MU: OSU Schedule accessibility workshop as soon as
possible.
8/8 OSU
D3.07 Opsis look at shutter system for North porch café. 8/8 Opsis
D4.01 MU, AABC, and Opsis to review appropriate locations for
cash pick-up and cash drop-off.
8/15 MU/AABC/Opsis
D4.02 Opsis to do photo montage or model view showing what
emergency generator will look like at Library once the size
is confirmed.
8/15 Opsis
D4.03 Julia Sandidge will provide Opsis with proper names for
each room that Opsis will update on plans.
8/15 Julia Sandidge
D4.04 Julia Sandidge requested that Opsis provide updated
images of SEC that she can use in presentations to
potential donors.
8/15 Julia Sandidge
D4.05 Opsis will send Larrie the storage questionnaire for SLS. 8/15 Opsis
D4.06 Bldg. Commons: Send any further comments to Opsis. 8/15 Eric Alexander
D5.01 OSU confirm if overhead projectors and screens will be 8/22 Eric Alexander
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D5.02
used in shared conference rooms or will there be LCD
screens. Confirm what equipment and furniture is
required in conference rooms.
Opsis to review SZS report and compile list for L.E. 8/22 Opsis
D5.03 Confirm Diversified’s scope of work 8/22 Opsis/OSU
D5.04 Compile fees associated with ETO incentives 8/22 opsis
D5.05 There is a competition to win kitchen equipment for the
Cultural Kitchen. Robin to coordinate proposal
8/22 OSU
D5.06 Teaching island mirror example needed – Robin to send 8/22 OSU
D5.07 Opsis to update Room Data Sheets for Craft Center 8/22 opsis
D5.08 Craft center to review updated Room Data Sheets, update 8/22 OSU
equipment list, send cut sheets for new equipment
D5.09 Compile a Sustainability Workshop Report to document
the presentation, workgroups, feedback, and outcomes of
the event.
8/22 Opsis
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