EDI Specification - CSI Vendor Manual

Carton Labeling specification ______________ 4/25/2013
Charming Technology Services
EDI Specification
Carton labeling requirement
04/25/2013
V 7.1
Domestic & International Vendors
Domestic & International 3PL
Air Forwarders
To all Vendors:
EDI standardization process requires you to continue to adhere to the current carton labeling
process along with the UCC128 label until further notice. Thank you for your cooperation and
patience during this transitional timeframe,
Vendor Compliance
Charming Shoppes, Inc.
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Carton Labeling specification ______________ 4/25/2013
Table of Content
Label Requirement 3
Label Sample and format definitions 4
Zone Instructions 5
How Charming Shoppes uses the Carton Labels 7
Label Placement 8
Future use label sample: ODD Cartons Marking 9
Change Summary 10
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Carton Labeling specification ______________ 4/25/2013
Label Requirement
This document summarizes Charming Shoppes carton labeling requirement.
1. All EDI vendors are required to apply GS1-128 labels to all cartons shipped for Charming
Shoppes purchase orders. This includes shipments delivered to 3PL location, Air Forwarder,
Port, or Charming Shoppes distribution center.
2. In accordance with GS1 US, Charming Shoppes label requirements follow standard GS1/EAN
SSCC-18 common label formats. Detailed information about the SSCC-18 data structure and
associated GS1/EAN-128 symbol can be found online at www.gs1us.org.
3. The label must be 4” x 6” (105mm x 148mm) conforming to GS1standards
4. Cartons should only contain one unique GS1-128 label. All additional 20-digit “internal”
barcodes on the carton must be marked out or covered as this is in conflict with the barcode on
the GS1 -128 shipping label.
5. If shipping UPS or LTL carrier do not combine GS1-128 label with the carrier shipping label,
the Charming Shoppes GS1-128 label must be affixed to the cartons in addition to any label
used by the carrier
6. A label would be identified as missing or un-scannable if:
GS1-128 label is missing
Does not scan at all
Scans incorrectly
More/less than 20 digits
Includes invalid characters (presence of symbols or alpha characters)
Barcodes is duplicate
Photocopy of label taped to carton, as it will not scan correctly
The print quality is poor and will cause the label not to scan correctly
Partially missing
Barcode and human readable are different
Barcode is too big or too small
Tape over label (even “clear” tape)
7. Bar codes shown are examples only—they are not scannable.
8. Must place all Label requirement information on the first label with the exception of utilizing a
second label due to exceeding the maximum space.
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Carton Labeling specification ______________ 4/25/2013
Label Sample with Zone definitions:
Zone A:
Ship rom
Zone C:
Carrier Routing
Information
Bold and Larger Font Fields
PO #: 8217340
LN #: 10
ODD if applicable
Mode: 4
MSN AND
BULK/PREPACK indicators
added early 2013
Total quantity and carton
counts
From: To:
ABC Company Charming Shoppes Inc
111 Farm Street 10000 Franklin Square Dr
Cerritos, CA 90703 White Marsh, MD 21236
US US
[Additional line ] [Additional line ]
Ship to Postal Code: Carrier:
(420) 21236 Roadway
BOL#: 12345679
PO# 8217340 Chain: 07 D Mode: 4
MSN# 12334567 BULK/PREPACK
Total Qty: 20 Ctn: 48 of 60
(420) 2098 For:
Charming Shoppes Inc
2098
White Marsh, MD 21236
4”
4”
Zone B:
Ship to
Zone D:
Carrier Information
may be left blank
Zone E:
Customer Information
Additional description
fields:
ECOM, Advertisement,
Bulk, VMI, Staple Stock.
Note: ODD – odd cartons is
for future use
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6”
Zone H:
Mark for store or
DC #
Zone I:
UCC 128 Barcode
Data on Label must match
856
Advance ship
notification/manifest

Carton Labeling specification ______________ 4/25/2013
Zone description
a) Zone A
Title: From
Height: 0.8”
Width: 1.5”
Font Size: 8 Pts
Data Content: Vendor ship from name and full Address including country
b) Zone B
Title: To
Height: 0.8”
Width: 2.5”
Font Size: 9 Pts
Data Content: Ship to name and address. This is the final ship to destination. It is
expected to match the EDI 850 ship to address where N101 = “ST”
c) Zone C
Title: Ship to Postal Code
Height: 1”
Width: 2.5”
Font Size: 9 Pts
Barcode Data: 5-digit Ship to Postal Code
Barcode Symbology: GSI-128
Application Identifier: 240
Data Content: Ship to postal code, including both readable value and scannable barcode
d) Zone D
Title: Carrier
Height: 1”
Width: 1.5”
Font Size: 10 Pts
Data Content: Carrier information: This is an optional field and be left blank if
information is not available when printing labels
Carrier name (if available)
Bill of lading# (if available)
Domestic Optional
e) Zone E
Height: 1.4”
Width: 4.0”
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Carton Labeling specification ______________ 4/25/2013
Font Size: PO#: 20 Pts bold
Chain: 12 Pts bold
Mode: 20 Pts bold
MSN #: 20 Pts bold
Bulk/Prepack: 20 Pts bold
Data Content: Detailed information about purchase order and items. This zone must be
filled with appropriate information.
Purchase order number. This is expected to match the EDI 850 purchase order
BEG03
Chain number. This is expected to match the EDI 850 chain number in the REF02
position where REF01 =”19”
Purchase order facility code. This is expected to match the EDI 850 chain number
in the REF02 position where REF01 =”IJ”
Possible values are the same as listed in the EDI 850 requirements
Facility Code Name
D Distribution Center
E Ecommerce
F Floor set
S Special Order
V VMI
Prepack/Bulk flag: This is based on the quantity of items in the polybag. If there is
a single item in a polybag then literal is populated with “BULK”. If there are more
than 1 unit in a polybag then literal is populated with “PREPACK”.
MSN#: This is expected to match the EDI 850 MSN# in the PO107.
Total section detailing total units per carton, and carton count.
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Carton Labeling specification ______________ 4/25/2013
f) Zone G
Height: 1”
Width: 2.5”
Font Size: 9 Pts
Barcode Data: 5-digit Distribution Center with leading padded “0”
Barcode Specifications: The qualifier must be placed on both the barcode and the barcode
description.
Barcode Symbology: GSI-128
Application Identifier: 91
Data Content: Charming Shoppes Ship location. Both readable and scannable barcode are
required. This is expected to match the EDI 850 N104 position where N101 = “ST”.
g) Zone H
Title: For
Height: 1”
Width: 1.5”
Characteristics: 5-digit Distribution Center Number
Font Size: 9 Pts, DC No: 18 Pts bold
Data Content: Full ship to name and address. This is expected to match the EDI 850 N1,
N3 and N4 segments where N101 = “ST”
h) Zone I
Height: 1.8”
Width: 4”
Font Size: 10 Pts
Barcode Data: 18 digit SSCC-18 number
Barcode Symbology: GSI-128
Application Identifier: 00
Data Content: Carton barcode with readable information. This code is expected to match
what the vendor will send in the EDI ASN (856) transaction in MAN segment where
MAN01 = “GM”
How Charming Shoppes uses the carton labels
The carton label numbers (SSCC) are used in conjunction with EDI Advance Ship Notice
transactions (ASN - 856). With the advent of Internet enabled communication some companies are
using other methods to communicate the same kind of information. Regardless of the method used
to communicate the number, the guidelines only deal with the SSCC as the link between the
shipping carton and the data file containing the information about that specific carton. Since,
historically this is referred to as the ASN, we will continue to do so.
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Carton Labeling specification ______________ 4/25/2013
The 856 ASN is an electronic shipping manifest containing detailed shipping information such as
purchase order number, total number of cartons, carton SSCC, contents of each carton tied to
specific line items on a specific purchase order, carrier that accepted the shipment, shipment date,
etc. The electronic file (ASN 856) must arrive before the shipment arrives. The customer holds the
file in a Pending Status waiting for the physical shipment to arrive. When the shipment arrives,
scanning only the SSCC on the cartons allows the recipient (3PL, Air Forwarder, or Charming
Shoppes DC’s) to determine the contents of the carton and linked to the vendor data.
Label Placement
Application and Visibility:
- Place one UCC128 label on the narrow side of the carton in the bottom right hand corner.
- If the carton height is less than 6” high, continue to place lower portion the UCC128 label
on the narrow side of the carton in the bottom right hand corner and fold the remaining
upper portion of the label on the top of the carton. When applicable the fold in the
UCC128 label should occur between: zone D (carrier information) and zone E (customer
information).
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Carton Labeling specification ______________ 4/25/2013
ODD cartons marking
ADD
REMOVE
From: To:
ABC Company Charming Shoppes Inc
111 Farm Street 10000 Franklin Square Dr
Cerritos, CA 90703 White Marsh, MD 21236
US US
[Additional line ] [Additional line ]
Ship to Postal Code: Carrier:
(420) 21236 Roadway
BOL#: 12345679
PO# 8217340 334
Chain: 07 D Mode: 4
ODD
MSN# 12334567 BULK/PREPACK
Total Qty: 20 Ctn: 48 of 60
(420) 2098 For:
Charming Shoppes Inc
2098
White Marsh, MD 21236
The word ”ODD” is used to flag
an Odd carton.
Charming Shoppes does not
yet support ODD carton and
this position is kept for future
use
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Carton Labeling specification ______________ 4/25/2013
Changes Summary
Version Description Publication date
1.0 Initial version 02/22/2011
2.0 Added samples, font formatting and size of each zone 04/08/2011
3.0 ­ Updated label to indicate no exterior border lines on label
05/13/2011
­ Correction page 5: Size: code or description: Truncate the field, print only the
first 4 digits PID*F*91***XSMALL (print “XSMA”) or PID*F*91***14/16
(print “14/1”)
­ Correction page 10: If more than four CSI PO lines are packed together in the
same carton, first two lines are displayed with all details; the remaining line #’s
are displayed without the Dept, Style, Color
4.0 ­ Updated Size = code or description – Truncate the field, print on the first 5
digits
­ Weight and Cube
­ Added optional 2 nd Carton Contents (zone E) Label
­ Correction page 5: Size: code or description: Truncate the field, print only the
first 5 digits PID*F*91***XSMALL (print “XSMAL”) or
PID*F*91***14/16 (print “14/16”) - If the carton content doesn’t fit in Zone E
of the UCC 128 label an additional carton content label is required.
5.0 ­ Optional Country of Origin information and carton dimension for wt. and size
was clarified for domestic orders only
­ Added Dept # information under Zone description.
­ A 1+2 pt. size tolerance was placed on the zone sizes
­ Additional UCC 128 Label was added for optional Zone E formatting
6.0 ­ Additional information added to Zone description Zone B and Zone E
­ Additional information added to Carton Details
7.0 ­ Removed pages with samples of PO line detail – Replaced it with new format.
­ Added field and updated manual for PREPACK/BULK indicator
­ Added field and updated manual for MSN# indicator
­ Added font size for new fields in zone E.
­ Remove manual detail for Zone E (i.e. line, dept, style, etc)
­ Changed table of contents to adjust for the removal of multiple label samples
12/1/2011
12/12/2011
12/22/2011
2/15/13
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