Ektron CMS400.NET User Manual

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Sending Instant Email The Workarea and Smart Desktop To turn off autohide, move the cursor to the left frame and click the push pin icon. When you do, the push pin returns to its original position. Ektron CMS400.NET lets you send email instantly to a user or user group from many screens available from the Smart Desktop. Your ability to send instant mail is indicated by a small mail icon next to a user or group name (indicated in red below). When you click a user/group name or email icon, the email screen appears, as shown below. Once you complete the screen and click Send, an email is sent to designated users. Ektron CMS400.NET User Manual, Version 7.0 28
Conditions for Instant eMail The Workarea and Smart Desktop • You must have a valid email address set up in the user profile. If not, email icons do not appear in Ektron CMS400.NET. See Also: ”Updating Your User Profile” on page 484 • Your system administrator must enable the feature. Where Instant email is Available Instant email is available from several screens that display users and user groups. Typically, you click a user name or the email icon to launch an email. Screens in the following Ektron CMS400.NET features support instant email. • Smart Desktop • Tasks • Approvals • Reports • User and user group setup Wherever instant email is available, one of the email icons appears. Ektron CMS400.NET User Manual, Version 7.0 29
Page 1 and 2: Ektron CMS400.NET User Manual Versi
Page 3 and 4: EKTRON, INC. SOFTWARE LICENSE AGREE
Page 5 and 6: Securing Ektron CMS400.NET Security
Page 7 and 8: Securing Ektron CMS400.NET NOTE If
Page 9 and 10: Table of Contents Securing Ektron C
Page 11 and 12: Library Folder ....................
Page 13 and 14: 410 Personalizing a Web Page.......
Page 15 and 16: Using Bookmarks....................
Page 17 and 18: What’s New in the 7.0 Release Wha
Page 19 and 20: Introduction to Ektron CMS400.NET W
Page 21 and 22: The Floating Menu Options on the Me
Page 23 and 24: Introduction to Ektron CMS400.NET B
Page 25 and 26: Types of Content Introduction to Ek
Page 27 and 28: Editing Content Finding Content The
Page 29 and 30: Logging In and Out Prerequisites NO
Page 31 and 32: Site Preview Button Appearance Togg
Page 33 and 34: The Workarea and Smart Desktop Acce
Page 35 and 36: The Workarea and Smart Desktop Inst
Page 37 and 38: The Workarea and Smart Desktop 7. T
Page 39 and 40: NOTE The Workarea and Smart Desktop
Page 41 and 42: From the Smart Desktop, you can als
Page 43 and 44: The Workarea and Smart Desktop 2. W
Page 45: Using Autohide The Workarea and Sma
Page 49 and 50: Working with Folders and Content Wo
Page 51 and 52: Viewing a Folder NOTE NOTE • ”A
Page 53 and 54: NOTE New Menu Menu Option Additiona
Page 55 and 56: Language Limits display within a fo
Page 57 and 58: Icon Content Type All types HTML HT
Page 59 and 60: Button or Tab Properties Content Pr
Page 61 and 62: Properties Field Description Workin
Page 63 and 64: Adding Content Working with Folders
Page 65 and 66: 3. Select a content type from the N
Page 67 and 68: Buttons on the Add Content Screen B
Page 69 and 70: NOTE • checked in • checked out
Page 71 and 72: Working with Folders and Content
Page 73 and 74: Working with Folders and Content 3.
Page 75 and 76: Deleting Folders Workarea Toolbar B
Page 77 and 78: Button Name Description Working wit
Page 79 and 80: Button Name Description language Wo
Page 81 and 82: Setting a Start Date To set a start
Page 83 and 84: Each scenario is now explained. Set
Page 85 and 86: Archive Options Each option is expl
Page 87 and 88: Adding a Content Summary Adding a C
Page 89 and 90: Adding a Content Summary 5. Enter s
Page 91 and 92: Adding or Editing Metadata Adding o
Page 93 and 94: NOTE Adding or Editing Metadata The
Page 95 and 96: 4. Edit the metadata. Note that Add
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Adding or Editing Metadata Selected
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Entering Title and Keywords NOTE Se
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Approving/Declining Content Approvi
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• ”Example of an Approval Chain
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Approve/Decline Several Content Ite
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NOTE First Approver Emails are only
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Button Result Approve Decline Edit
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Approving/Declining Content This wi
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Comparing Versions of Content Compa
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Toolbar Each area is explained belo
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Option Description Compare visual a
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View Description Published Displays
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Viewing and Restoring Previous Cont
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Viewing and Restoring Previous Cont
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With XSLT Without XSLT Viewing and
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The Search Published Tab NOTE Searc
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NOTE Searching for Metadata The sea
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Searching the Workarea Each content
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NOTE • a range of created or modi
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The Noise File Specifying Match Cri
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Content ID Additional Search Criter
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Result Display Options View option
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Column Header Description Searching
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Library Folder Library Folder The l
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3. The Library folder appears. Libr
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Button Description For more informa
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Library Folder The left tab, Search
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Field Description NOTE Displaying S
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• ”Copying Files to the Library
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Button Name Description Viewing Fil
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NOTE Editing a File Library Folder
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Before You Overwrite a File Overwri
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Deleting Library Items Library Fold
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10. A hyperlink to the file appears
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Viewing Images Editing Image Titles
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Field Description Last User to Edit
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Working with HTML Forms WARNING! Th
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• ”Exporting a Form’s Raw Dat
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NOTE 4. The New Form screen appears
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Working with HTML Forms All form fi
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8. Click the insert button ( ). Mak
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Chart Types Chart Type Description
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Working with HTML Forms Note that s
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Inserting Form Fields Working with
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Working with HTML Forms After you c
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TIP! Form Fields Working with HTML
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Field Description Default value Ins
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Fields on the Plain Text Field Dial
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NOTE Working with HTML Forms Your W
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Option Characteristics of Valid Res
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Field Description Inserting a Text
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Field Description Working with HTML
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Fields on the Choices Dialog Workin
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Field Description Appearance Click
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Fields on the Select List Field Dia
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Field Description First item is not
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Field Description Implementing a Fo
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Task Information Working with HTML
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Viewing Form Reports Display Format
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Summary of Selected Choices Working
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List of Submitted Values • an int
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• - the description of the form
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Field Description Working with HTML
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Field Description Send data in XML
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Working with HTML Forms 2. Go to th
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Editing a Form’s Content Working
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Button or Tab Working with HTML For
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Working With Polls • ”Viewing a
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NOTE NOTE 4. The New Form screen ap
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Working with HTML Forms 4. The Work
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NOTE . Working with HTML Forms When
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Using the Document Management Funct
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Microsoft Office and Open Office Do
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Security Open Office Files Software
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Document Management Menu Option Usi
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Choice Description Using the Docume
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Field Description Using the Documen
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NOTE The Work Offline Option NOTE U
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Creating a New Open Office File Usi
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Editing Open Office Files Using the
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Editing a Managed File Using the Do
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Page 273 and 274:
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Deleting a Document WARNING! Approv
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Using Ektron Explorer IMPORTANT! Us
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Using Ektron Explorer For more info
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4. Click the download button. 5. Th
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Using Ektron Explorer 9. You are pr
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Using Ektron Explorer 11. The insta
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Using Ektron Explorer 3. The Ektron
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Using Ektron Explorer To display th
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Advanced Search Options Advanced se
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Menu Option Table of Options Using
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Using Ektron Explorer 2. Move the c
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NOTE Using Ektron Explorer When the
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Using Ektron Explorer Menu Option D
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Using Ektron Explorer Menu Option D
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The Options Dialog Using Ektron Exp
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Using Ektron Explorer Option Descri
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NOTE Using Ektron Explorer First, i
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Marking Content Favorite Using Ektr
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Workspace folder type Icon for fold
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Creating a Workspace Using Ektron E
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Entering Search Criteria Creating a
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Using Ektron Explorer 8. If you wan
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Using Ektron Explorer Select a stat
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Viewing a Smart Folder’s Search C
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Using Ektron Explorer Scenario Crea
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4. Click Options. 5. The Options di
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Working with Calendars The Calendar
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Accessing the View Calendar Screen
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Working with Calendars Ektron CMS40
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Field Description Working with Cale
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See Also: ”Tips on Viewing a Cale
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Working with Calendars • Where an
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NOTE 3. Click the Add Event ( ) but
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Field Description Event Title Enter
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Field Description Event Type 6. Cli
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4. Finish your edits. For documenta
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3. Click the View Events ( ) button
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Editing Recurring Events Working wi
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Deleting a Single Recurring Event W
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• ”Viewing a Task’s History
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IMPORTANT! Managing Tasks The Add b
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Field Description Managing Tasks St
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You should only select a content fo
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NOTE From this screen you can perfo
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4. The Edit Task Type screen appear
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Creating a Task from the Web Site I
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Task View Options Managing Tasks 3.
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Managing Tasks Folder Displays thes
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emailing Tasks Editing a Task Colum
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NOTE Managing Tasks Several comment
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Deleting a Task Managing Tasks 3. T
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Task Module Toolbar Managing Tasks
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Blogs Ektron CMS400.NET User Manual
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Element Description Blog Workflow T
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Field Description 4. The Add a Blog
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Blog Properties and Settings Availa
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Field Description Visibility Choose
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Adding Blog Categories NOTE Blogs A
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NOTE Removing Blog Categories NOTE
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Web Alerts 5. Click Remove next to
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Adding a Blog Roll Link NOTE Follow
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Field Description Relationship Ente
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NOTE - click Properties. 2. Click V
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NOTE Removing a Blog Roll Link To r
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Function Permissions that affect th
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NOTE Searching Blogs The following
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Unsubscribe to a Blog . Blogs 4. Se
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. 4. Select the Notification Type.
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Blog Posts on the Site • ”Delet
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Item Description Editor Information
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WARNING! Adding a Blog Post NOTE NO
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Editing a Blog Post NOTE IMPORTANT!
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Blog Comments WARNING! 7. Click OK
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Field Description Moderate Comments
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The Comment Form NOTE See ”Contro
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NOTE Adding a Comment NOTE . This l
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Deleting a Comment Approving a Comm
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Step Windows Live Writer Setup Scre
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Step Windows Live Writer Setup Scre
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Personalizing a Web Page IMPORTANT!
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Personalizing a Web Page Personaliz
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Editing Sequence Personalizing a We
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Editing Content Personalizing a Web
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NOTE Adding Content Personalizing a
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Deleting Content Personalizing a We
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The Page Catalog Personalizing a We
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Working with Collections Web Site N
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Viewing a Collection To view a coll
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• ID number • template Collecti
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Field Description Working with Coll
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NOTE Working with Collections Web S
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NOTE Working with Menus For more in
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Managing Menus • the Workarea, by
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Working with Menus 6. Using the fol
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Field Description Working with Menu
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Working with Menus With the menu ad
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Adding a Menu Item via Menus Module
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Adding Content as a Menu Item NOTE
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Adding an External Hyperlink as a M
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Working with Menus 6. Refer to the
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Editing a Menu via its Content Fold
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• content on your Web site • li
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NOTE Working with Menus When moving
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Viewing a Menu via the Menus Module
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Reordering Menu Items Deleting a Me
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Deleting a Menu Item Working with M
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Working with Menus 6. The Add Menu
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Working with Menus 2. From the lang
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Updating Your User Profile Ektron C
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Field Description Updating Your Use
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Field Description Updating Your Use
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Accessing Online Manuals Online Hel
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Introduction to eWebEditPro+XML Usi
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Creating a Simple Web Page Your Fin
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NOTE Creating a Simple Web Page 5.
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Toolbar Buttons Selecting Text This
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Button Equivalent Keystroke The opt
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Button Equivalent Keystroke Edit Hy
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Button Equivalent Keystroke Registe
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Button Equivalent Keystroke Indent
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Toolbar button Form Elements Toolba
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Button Equivalent Keystroke Print S
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Removing Or Adding Menus NOTE To re
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5. Click the menu that you want to
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Rearranging the Items on a Menu Res
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NOTE Customizing Your Toolbar 6. A
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The Context Sensitive Menu NOTE Thi
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The Context Sensitive Menu Menu Opt
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Copying from Other Applications You
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Finding and Replacing Text NOTE 1.
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Whole Word Match stops at Bob, not
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NOTE Fixing Spelling Errors When yo
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3. The spell checker reviews the wo
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Editing in Microsoft Word NOTE If y
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Word does not support XML editing.
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Ektron CMS400.NET User Manual, Vers
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This box and lets you insert a pict
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Inserting a Picture from Your Compu
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Next, the Image Explorer dialog app
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To make this change Use this field
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• baseline of text - the imaginar
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Editing the Picture’s Title NOTE
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Deleting a Picture All inserted fil
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WebImageFX looks similar to eWebEdi
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File Menu Options Toolbar Button Co
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Image Menu Options Toolbar Button C
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Dialog Box Brightness Standard Tool
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Choose Font Standard Toolbar Button
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Contrast Standard Toolbar Button De
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Delete Standard Toolbar Button Desc
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Exit without Save Standard Toolbar
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Description Line Displays informati
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Oval Standard Toolbar Button Descri
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Polygon Standard Toolbar Button Des
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Redo Standard Toolbar Button Descri
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Dialog Box NOTE Save As Standard To
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Text Standard Toolbar Button Descri
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Twain Acquire Standard Toolbar Butt
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Description Zoom Out Standard Toolb
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Creating a Table To create a table,
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Inserting a Table within a Table NO
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The following table lists the menu
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Field(s) Lets you specify For more
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Field(s) Lets you specify For more
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Manipulating Your Table’s Format
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NOTE Specifying Table Width 2. Righ
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Setting Table Width by Percentage T
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Setting Table Width by Pixels If yo
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Table Backgrounds If you specify ri
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2. A large question mark appears ne
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Deleting a Background Image Setting
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Assigning Border Size 2. A large qu
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Working with Table Cells NOTE Along
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Deleting a Cell 1. Move the cursor
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4. Click the Border Color field on
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Specifying a Background Image for a
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Spanning Rows or Columns 2. A large
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Aligning Text Within a Cell If you
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Setting Vertical Alignment In the C
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Merging Two Cells 2. Right click th
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Setting Cell Padding and Spacing As
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Using Bookmarks Creating a Bookmark
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9. If desired, you can use the Targ
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Using Hyperlinks NOTE Creating a Hy
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2. Click the Hyperlink button ( ).
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Editing a Hyperlink To create a hyp
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Working with HTML eWebEditPro+XML c
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Cleaning Source Code 1. Place the c
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Using Ektron CMS400.NET’s Wiki Fe
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NOTE • Use the New Content tab to
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Creating a Wiki Link Using Square B
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Section 508 Compliance This section
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If your Webmaster has given you acc
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Information Where applied For more
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Accessibility Dialog Respond to the
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The following explains how to respo
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Inserting Comments within Content W
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Viewing a Comment Adding Another Co
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Working with the Math Expression Ed
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The middle section of the toolbar c
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Accessibility and the Mathematical
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Moving the Cursor As an example, he
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Generating Content Markup MathML ca
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• Confusion over the symbol “d
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• Confusion over function applica
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Cursor Shapes Math Cursor When you
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Keyboard Input Template Blanks When
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Invisible Multiplication Text Token
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Shortcut Key +L, +B, + _ +H, +P, +^
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Appendix A: Content Statuses Append
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Checked-In Content Appendix A: Cont
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Submitted Content Appendix A: Conte
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Button Name Description Pending Sta
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Appendix B: Macintosh Support for E
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Word Count Button: None Find Cut Me
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Insert Table Button: Menu: Insert >
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Index 508 compliance 651 A about eW
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content, toolbar button 58, 59 fold
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inserting into content 143 overwrit
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insert, toolbar button 509 table pr
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