QCE Handbook - Queensland Studies Authority

4. Credit transfer procedures
Credit transfer procedures apply when students move from one learning provider to another
part-way through their senior schooling, having started studies which may be recorded in
their learning account and contribute towards the QCE.
The student may also have partially completed studies that cannot be credited, but which
the receiving learning provider may need to know about, in order to make judgments on
continuing studies.
The form Application for credit transfer and/or relaxation of the completed Core requirement
available on the QCE website is to be used for a student
who enrols with a Queensland learning provider (in most cases a school), and seeks to
obtain credit on the basis of previously completed similar study, as well as a relaxation of
the completed Core requirement for issue of a QCE.
All correspondence relating to credit transfer should be posted to:
Queensland Studies Authority
SEP, Business Processes Unit
PO Box 307
Spring Hill QLD 4004.
The final date for receipt of transfer applications for students to be eligible for a QCE in the
year of application is the end of the third term prior to exit from Year 12.
Any application received after this time is processed in time for the July issue of the QCE in
the following year.
4.1 Procedures for intrastate transfer students
A student who transfers from a learning provider within Queensland will already have a
learning account in which completed semesters of study may be recorded.
When a student cancels or transfers enrolment in an Authority or Authority-registered
subject, the learning provider must give a provisional result for all completed semesters of
work. If the student does not continue studies in that subject, the result given when they left
the subject becomes the exit result. If the student continues studies in the subject, the
result given by the learning provider where they complete the course supersedes their
provisional result.
The following procedures are designed to ensure students are not unnecessarily
disadvantaged by the transfer.
The previous learning provider
1. Ends enrolment in studied courses.
2. Finalises and stores student exit folios, in the event they should be requested.
3. Checks semesters attended and enters exit date and provisional results into Student
Data Capture System (SDCS). (Note: Schools offering the International Baccalaureate
(IB) are no longer required to use SDCS to report partially completed IBO studies. This
is done by the QSA upon receipt of an Application for credit transfer and/or relaxation of
completed Core requirement form.)
4. Upon request from the receiving learning provider, Generates Form S1 (through
SDCS).
Queensland Studies Authority August 2011 | 19