policy and procedure manual - Clinical Engineering - Duke University

POLICY:
POLICY AND PROCEDURE MANUAL
DUKE UNIVERSITY HEALTH SYSTEM
Clinical Engineering Policy CE-016
New Employee Orientation
All new employees must successfully complete the activities that are contained within the “Orientation
Training Plan”.
PURPOSE:
To ensure that all new employees are properly prepared to accomplish their assigned tasks in a safe,
efficient, and effective manner.
To ensure that all new employees become acclimated to all pertinent plans and policies within Duke
University Healthcare System.
PROCEDURE:
1. Each new employee will read the Policy and Procedure Manual.
2. Each new employee will be assigned a mentor the appropriate Manager. The mentor will work
closely with the new employee during the orientation period to assure that all of the criteria of the
orientation training plan are being met on schedule.
3. The orientation training plan items will be signed off on, when completed, by the new employee on
the “Orientation Plan Worksheet”.
The Orientation Worksheet will be filed in the new employee’s Departmental Personnel File when all of
the criteria have been met and signed off.
Reviewed: November 2001, January 2004, May 2006, January 2007, January 2010, February 2013
Revised: November 1999, May 2006, January 2010
Page 1

Duke University Health System – Clinical Engineering Department
Orientation Plan Worksheet
Name: _______________________________ Primary Trainer: ____________________
Date Training Began: ______________ Estimated Date of Completion: ______________
DOCUMENTATION RECORDS
Completion Employee’s Trainer
Date Initials Initials
Ordering Parts ______________ __________ __________
Purchase Requisitions ______________ __________ __________
Shipping Procedures ______________ __________ __________
Name Tag & Dress Code ______________ __________ __________
Daily Time Report ______________ __________ __________
Monthly Status Reports ______________ __________ __________
Time Sheet /Report Express ______________ __________ __________
Telephone Protocol ______________ __________ __________
Corrective work orders ______________ __________ __________
PM work orders ______________ __________ __________
Special Request work orders ______________ __________ __________
Initial Inspection Procedure ______________ __________ __________
Device Incidents ______________ __________ __________
ADMINISTRATIVE FUNCTIONS
Hospital Orientation ______________ __________ __________
Performance Partnership System ______________ __________ __________
Continuous Quality Improvement ______________ __________ __________
Team Coverage ______________ __________ __________
Time Off Policy ______________ __________ __________
Sick Call Policy ______________ __________ __________
Work Rules/Disciplinary Action ______________ __________ __________
Fire Safety Response ______________ __________ __________
Disaster Drill Response ______________ __________ __________
Departmental Safety ______________ __________ __________
Protective Equipment ______________ __________ __________
Computer Work Rules ______________ __________ __________
4 Rivers CMMS Operation ______________ __________ __________
Lotus Notes ______________ __________ __________
Page 2

TEST EQUIPMENT
Defibrillator Analyzer ______________ __________ __________
Electrical Safety Analyzers ______________ __________ __________
ESU Analyzer ______________ __________ __________
NIBP Analyzer ______________ __________ __________
Oscilloscope ______________ __________ __________
Patient Simulators ______________ __________ __________
Other ______________ __________ __________
Page 3