Tender Specifications - ECHA - Europa

• After the opening of Tenders:
o If clarification is requested or if obvious clerical errors in the Tender need to be
corrected, the Agency may contact the Tenderer provided the terms of the Tender
are not modified as a result.
1.7 Terms of payment - implementation of the Contract
Payments shall be made in accordance with Articles I.3, I.5 & II.15 and II.16 of the model
framework contract 15 . The schedule and the procedure for the approval of payments and the
documents to be submitted will be defined separately for each order or specific contract (Article 4)
depending on the nature of the tasks and duration of the contract.
As a rule, payments for recurring services and Time & Means contracts will be carried out on a
monthly basis. For contracts creating an obligation for the Contractor to provide deliverables the
payment schedule, based on prior acceptance of deliverables by the Agency, will be defined in the
specific contract. Requests for payment shall be admissible only where they are based on an
invoice made in good and due form. Each invoice must include a detailed list of services covered
by the invoice.
ECHA reserves the right to pay less than the amount foreseen in the specific contracts according to
tasks actually performed.
Where foreseen by the relevant specific contract, expenditure incurred at the request of the Agency
for travel outside the normal place of performance, will be reimbursed in accordance with Article
II.18 of the draft framework contract.
Services shall be provided on the basis of three different kinds of orders:
1. Fixed Price orders, which correspond to the order of a defined work.
2. Time & Means orders, which correspond to the order of a number of days performed.
3. Quoted Time & Means orders which correspond to the order of a number of days for
defined subtasks.
• Fixed price
15 See Annex 5.2
The Agency specifies in the service request the work packages, deliverables, quality
and security standards, delivery schedule and the place of execution.
The work will normally be performed off-site, typically on Contractor’s premises. If
required by the Agency, meetings and the presentation of the deliverables, and their
acceptance process, may take place at the Agency’s premises.
The contractor must present an offer meeting the requirements as specified in the
service request and associated annexes, like the technical specifications. The offer
must include the technical proposal and the list of staff members, and their CVs,
proposed for the execution of the order. Contractor’s staff must match the profile
descriptions as laid down in the Technical Specifications (Annex II) of the Framework
Contract.
14