Tender Specifications - ECHA - Europa

Table of Contents
ACRONYMS................................................................................................................................... 4
Summary ....................................................................................................................................... 5
INTRODUCTION ............................................................................................................................ 7
1 Preliminary information concerning the invitation to Tender ............................................ 8
1.1 Nature of the contract .....................................................................................................................8
1.2 Background .....................................................................................................................................8
1.3 Starting date of the contract and duration of the tasks ............................................................12
1.4 Period of validity of the Tender ...................................................................................................12
1.5 Date and place of opening of the Tenders..................................................................................12
1.6 Contacts between the Tenderer and the Agency.......................................................................13
1.7 Terms of payment - implementation of the Contract.................................................................14
1.8 Guarantees.....................................................................................................................................19
1.9 General terms and conditions for the submission of Tenders.................................................19
1.10 No obligation to award the contract............................................................................................20
1.11 Place of performance....................................................................................................................20
1.12 Subcontracting ..............................................................................................................................21
1.13 Joint bids .......................................................................................................................................21
1.14 Security clearance.........................................................................................................................22
1.15 Language .......................................................................................................................................23
1.16 Work time .......................................................................................................................................23
1.17 Training ..........................................................................................................................................24
2 Form and content of the Tender......................................................................................... 25
2.1 General ...........................................................................................................................................25
2.2 How to submit a Tender................................................................................................................25
2.3 Structure of the Tender.................................................................................................................25
2.3.1 Section one: Administrative bid..............................................................................................................26
2.3.2 Section four: technical offer....................................................................................................................27
2.3.3 Section five: financial bid ........................................................................................................................27
3 Assessment and award of contract ................................................................................... 29
3.1 Stage 1 – Application of exclusion criteria and exclusion of Tenders ....................................29
3.1.1 Declaration................................................................................................................................................29
3.1.2 Grounds of disqualification.....................................................................................................................30
3.1.3 Evidence....................................................................................................................................................30
3.1.4 Administrative and financial penalties ...................................................................................................31
3.2 Stage 2- Application of selection criteria (selection of Tenders).............................................31
3.2.1 Selection criteria ......................................................................................................................................32
3.2.2 Evidence of the economic and financial capacity.................................................................................33
3.2.3 Evidence of the technical and professional capacity ...........................................................................34
3.3 Stage 3 – Application of Award criteria (assessment of Tenders)...........................................34
3.3.1 Award criteria ...........................................................................................................................................34
3.3.2 Basis for Assessment of Award Criteria (AW).......................................................................................35
3.4 Information for Tenderers ............................................................................................................41
3.5 Award of the contract ...................................................................................................................41
3.6 Data protection ..............................................................................................................................41
4 Technical specifications..................................................................................................... 42
4.1 Objectives ......................................................................................................................................42
4.2 Description of services/tasks ......................................................................................................42
4.2.1 Introduction and background..................................................................................................................42
4.2.2 Current status of the related IT systems ................................................................................................43
4.2.3 Overview of current infrastructure situation..........................................................................................46
4.2.4 Software tools...........................................................................................................................................47
4.2.5 Tasks/activities.........................................................................................................................................48
4.2.6 Framework Management and Project Management principles ............................................................50
4.3 Profiles ...........................................................................................................................................55
4.3.1 Project Manager (Senior and Junior)......................................................................................................55
4.3.2 Quality Consultant ...................................................................................................................................56
4.3.3 Security Consultant (Senior and Junior)................................................................................................57
4.3.4 Analyst (Senior and Junior).....................................................................................................................57
4.3.5 Developer (Senior and Junior) ................................................................................................................58
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