Tender Specifications - ECHA - Europa

1.1 Description of the chosen project management methodology (addressing also quality
assurance), giving special attention to tailoring the methodology to the needs of a large
scale project. Additionally, a proposal on how to monitor the productivity rate should be
provided (e.g. tools, processes).
1.2 For each task (tasks as mentioned in the scenario) a description of the deliverables, as
well as the approach to implement each deliverable.
1.3 Description of the timing of the tasks (e.g. definition of iterations, etc.).
1.4 Description of the project organization (i.e. description of the structure of the different
teams participating in the project) and approach to ensure effective interaction and
collaboration among the teams (including both the teams of the Contractor and of the
Agency). Special attention should be given to tailor the project organization and
collaboration approach to factor in the size of the teams.
1.5 Description of the resource plan 20 . The resource plan should include the estimation of
person days of the contractor’s resources per profile (as listed in section 4.3) per work
package. The sum of all person days of the contractor’s resources should be equal to the
number of the person days as indicated in the section “Effort of contractor” of the scenario
below.
1.6 The infrastructure plan (regarding the IT environments to be built both at the Agency
and at the Contractor’s premises), including also information about
• what environments will be built and for which purpose
• how the transfer of components among different environments (e.g. from a test to the
production environment) will be achieved
• infrastructure implementation schedule
1.7 Description of the approach to define a solid architectural solution according to TOGAF
Architecture development methodology.
The structure/layout of the project plan document is to be defined by the Tenderer.
The proposed project plan must not be more than 25 A4 pages long (a paper sheet filled in with
content in both sides is considered as 2 pages and not one page), written with Arial font, font size
of 10.
Lot 2:
For the purpose of the evaluation of the offers, Tenderers must submit a proposal for the project
plan for the completion of the tasks of the scenario described below.
The project plan should include:
1.1 Description of the chosen project management methodology (addressing also quality
assurance). Additionally, a proposal on how to monitor the productivity rate should be
provided (e.g. tools, processes).
20 The resource plan is requested in order to assess the understanding of the Tenderer about the resources needed to
implement a project of the proposed characteristics. During the implementation of the framework contract when issuing
Time and Means orders the Agency will define the number of person days per profile.
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